Category Archives: City Commission

Minutes Available text with City of Valley City Logo above

12.26.2024 Special Commission Minutes

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City Commission Meeting
Valley City, North Dakota

Thursday, December 26, 2024



President Carlsrud called the meeting to order at 12:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Erickson and Commissioner Bishop, Commissioner Magnuson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner, Administrative Assistant Hintz

CONSENT AGENDA

Approve the Minutes from the 12/19/2024 Special Commission Meeting.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

ADJOURN

Meeting was adjourned at 12:02 PM.

Minutes Available text with City of Valley City Logo above

12.19.2024 Special Commission Minutes

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City Commission Meeting
Valley City, North Dakota

Thursday, December 19, 2024



President Carlsrud called the meeting to order at 12:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Erickson and Commissioner Bishop

Member Absent: Commissioner Magnuson

Others: City Administrator Crawford, City Attorney Martineck, Deputy Auditor Johnson, Police Chief Horner, Administrative Assistant Hintz

NEW BUSINESS

Ratify Commission President’s approval of Memorandum of Commitment and Series D Small Systems Amendment for Red River Valley Water Supply Project.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

ADJOURN

Meeting was adjourned at 12:02 PM.

Minutes Available text with City of Valley City Logo above

12.17.2024 Commission Minutes

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City Commission Meeting
Valley City, North Dakota

Tuesday, December 17, 2024



President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

No Changes.

APPROVAL OF CONSENT AGENDA

  1. Approve Minutes from the 12.3.2024 Finance and Commission Meetings and the 12.6.2024 Special Meeting.      
  2. Approve the Raffle Permit requests for:                                                                                             North Dakota Quarter Horse Association at ND Winter Show Building on 9.1.2025

      VCSU American Fisheries Society Student Subunit at VCSU on 2.28.2025

      North Dakota Hereford Association at Bank Forward on 12.20.2024

  • Approve 2025 License Renewals for:                                                                                                  South Central Adult Services, Vehicle for Hire

      Viking Drive Estates, Operate Mobile Home Park

      Sunrise Trailer Court, Operate Mobile Home Park

      Petro Serve USA #071, Permit to sell L.P. Gas

      Petro Serve USA #072, Permit to sell L.P. Gas

      Love’s Travel Stop #849, Permit to sell L.P. Gas

      Ross Tree Service, Tree Trimming and Removal Service License

      Badger Loader Services, LLC, Tree Trimming and Removal Service License

      Tate & Johns Enterprises, Tree Trimming and Removal Service License

      Johnny B’s Trees & Service, Tree Trimming and Removal Service License

      Kieffer Tree, Tree Trimming and Removal Service License

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

ORDINANCE

Approve first reading of Ordinance No. 1165, an Ordinance to amend and reenact section 14-10-52.1 of the Valley City Municipal Code related to driving upon sidewalks.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve first reading of Ordinance No. 1166, an ordinance to amend and reenact subsection 1 and paragraph 6 of subsection 2 of section 4-01-24 of the Valley City Municipal Code related to special event permits for sale of alcoholic beverages. Discussion was to have 2 levels of Special Alcohol Permits to bring attention to the ones selling liquor for the Police Department. Fees will remain the same.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

RESOLUTION

Resolution 2468, A Resolution to Sell Property at Public Auction. This is for the property at

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Resolution 2469, A Resolution Approving Bid and Purchase Agreement for 70’x175’ metal shop located on Lots 6 and 7, East Riverside Park Addition (1416 Main Street East).

Commissioner Bishop moved to approve, adding that the City will Cost Share the Asbestos Inspection only, seconded by Commissioner Erickson. Motion passed unanimously.          

Resolution 2470, A Resolution Authorizing Public Sale of Surplus City Property.     

Commissioner Bishop moved to combine and approve together Resolutions 2458, 2459, 2460 and 2461, seconded by Commissioner Gulmon. Motion passed unanimously.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the Amount of $ 2,730,903.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve 2025 Amendment to Valley City Voluntary Flood Acquisition Program.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve NDDOT Urban Roads Project Submittal List for Fiscal Year 2026-2029.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Task Order Amendment for Preliminary & Design Engineering for Sanitary Sewer Reline & Incidentals.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Roll Call Vote: Magnuson – Aye, Erickson – Nay, Bishop – Aye, Gulmon – Aye, Carlsrud – Aye, Motion Approved.

Approve Task Order for 2025 Seal Coat for Preliminary & Design Engineering

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Roll Call Vote: Bishop – Aye, Gulmon – Aye, Magnuson – Aye, Erickson – Nay, Carlsrud – Aye, Motion Approved.

Approve the 2025 Employee Policy and Procedures Manual.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford reported that the Shred Use Path along Winter Show Road will now be bid in 2025 and gave an update on Viking Court and the junk vehicles & properties that will be cleaned up.

Finance Director Klein let us know that there will be Special Assessment Letters going out the week on September 9th.

City Engineer Peterson gave an update on the Construction projects happening around Valley City.

Commissioner Magnuson gave a Shout Out to the Fire Department and all who helped with clean up of the Broken Road Mill Dam.

Mayor Carlsrud thanked all those working on the planning of the New Service Center for all your time and ideas. Thank you to Steve Urness & Paul McDonald for all your time and coverage of what is happening around Valley City. Finally, thanks to all the City Employees for what you do every day for the City and its Residents.

ADJOURN

Meeting was adjourned at 5:35 P.M.

2.4.2025 Commission Agenda

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City Commission Meeting
Valley City, North Dakota

Tuesday, February 4, 2025
5:00 PM

The City Commission Meeting will begin on Tuesday, February 4, 2025 at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/89777732480 or listen by calling (1 346 248 7799) Webinar ID:  897 7773 2480.

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Roll Call:          Magnuson        Erickson           Gulmon           Bishop             Carlsrud

Approval of Consent Agenda

  1. Approve Minutes from the January 21, 2025, Finance and Commission Meeting Minutes.         
  2. Approve the Raffle Permit requests for:

      Harvest for Hunger Campaign at CHS Dakota Plains Ag on 3.28.2025                                

      Sanford Valley City Clinic at The Reserve at Woodland on 2.7.2025

      Ducks Unlimited Barnes County Chapter at Valley City Eagles Club on 3.15.2025

  • Approve 2024-25 Contractor License for:

      Pine Country Landscaping & Nursery, Valley City ND                                                        

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Ordinance

  1. Approve First Reading of Ordinance 1168, an ordinance to amend and reenact subsection 1 of

section 4-01-03 of the Valley City Municipal Code related to new alcoholic beverage license for private golf courses. (City Attorney Martineck)

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

RESOLUTION

  1. Approve Resolution 2473, A Resolution to Annex Territory. (City Attorney Martineck)                

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

 New Business

NB1.    Approve Letter of Intent for Barnes County Multi Hazard Mitigation Plan. (President Carlsrud)     

Roll Call:          Magnuson        Erickson           Gulmon           Bishop             Carlsrud          

NB2.    Annexation Exhibit – Oxbow Addition/Woodland Park. (City Engineer) 

Roll Call:          Erickson          Gulmon           Bishop             Magnuson          Carlsrud

NB3.    Approve Task Order for Valley City NW Water Tower: Environmental Documentation & Final Design. (City Engineer)     

 Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

NB4.    Approve Task Order for Final Design for Hyland Park Estates Water, Sanitary Sewer, Storm Sewer and Paving Improvements. (City Engineer)     

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

NB5.    Approve the 2025 Contract for Custodial Maintenance Services. (City Attorney Martineck)   

Roll Call:          Magnuson        Erickson           Gulmon           Bishop             Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Agenda Available

1.21.2025 Commission Agenda

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City Commission Meeting
Valley City, North Dakota

Tuesday, January 21, 2025
5:00 PM

The City Commission Meeting will begin on Tuesday, January 21, 2025, at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/87036838176 or listen by calling (1 346 248 7799) Webinar ID:  870 3683 8176.

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

Catholic Schools Week Proclamation

The week of January 26 through February 1, 2025 to be proclaimed Catholic Schools Week                        

Approval of Consent Agenda

  1. Approve Minutes from the January 7, 2025 Commission Meeting and the January 10, 2025 Special Commission Meeting.                                                                                                                                                  
  2. Approve the Site Authorization request for:

      North Dakota Horse Foundation at Sky Lanes Ending 6.30.2025.                                          

  • Approve the Raffle Permit requests for:                                                                                                 

      Trinity Lutheran Stewardship at Trinity Lutheran Church on 2.15.25.                                    

      Student Nurse Organization at Valley City State University on 4.2.25

      Education Foundation at Hi-Liner Activity Center on 1.28.25

  • Approve 2025 License Renewals for:                                                                                        

      Kotaco Fuels for L.P. Gas Permit

      Bumpa’s Ice Cream for Mobile Frozen Dessert Vendor

Roll Call:          Erickson           Gulmon            Bishop              Magnuson      Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Ordinance

ORD 1167 Approve the second and final reading of Ordinance 1167, an ordinance to amend and reenact section 7-03-05.1 of the Valley City Municipal Code related to removal of snow and ice from sidewalks. (City Attorney Martineck)

Roll Call:          Gulmon            Bishop              Magnuson        Erickson      Carlsrud

Resolution

RES 2471   A Resolution Declaring Sufficiency of Protest for Paving Improvement District No. 130 (City Engineer)

Roll Call:          Bishop              Magnuson        Erickson           Gulmon            Carlsrud

RES 2472    A Resolution Approving Final Plans, Specifications, and Estimate of Probable Costs and Authorizing Engineer to Advertise for Bids for Paving Improvement District No. 130, Watermain Improvement District No. 106, Sanitary Sewer Improvement District No. 70 and Storm Sewer District 56. (City Engineer)

Roll Call:          Magnuson         Erickson           Gulmon            Bishop              Carlsrud

New Business

NB1. Approve Monthly Bills for the City and Public Works in the Amount of $1,293,654. (Finance Director Klein)

Roll Call:          Erickson           Gulmon            Bishop              Magnuson      Carlsrud

NB2. Approve request for funds for a Single-Family Housing Pilot Program. (VCBCDC Jennifer Feist)  

Roll Call:          Gulmon            Bishop              Magnuson        Erickson      Carlsrud

NB3. Approve purchase agreement for house at 231 9th Ave NE. (City Administrator Crawford)                       

Roll Call:          Bishop              Magnuson        Erickson           Gulmon            Carlsrud

NB4. Approve Cost Share Agreement Reimbursement Valley City NW Standpipe Replacement. (City Administrator Crawford)                                                                                                                                      

Roll Call:          Magnuson         Erickson           Gulmon            Bishop              Carlsrud

NB5. Approve second addendum to contract with City of Fargo Landfill. (Public Works Accountant Jacobson)

Roll Call:          Erickson           Gulmon            Bishop              Magnuson      Carlsrud

NB6. Approve Task Order Amendment for Construction Engineering for Paving Improvement District No. 125, etc. – 2nd Ave NE/3rd St NE/3rd Ave NE. (City Engineer)                                                                                               

Roll Call:          Gulmon            Bishop              Magnuson        Erickson      Carlsrud

NB7. Approve amendment to City Section 125 Flexible Benefits Plan. (City Attorney Martineck)                   

Roll Call:          Bishop              Magnuson        Erickson           Gulmon            Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Agenda Available

1.21.2025 Finance Agenda

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City Commission Finance Meeting 

Valley City, North Dakota

Tuesday, January 21, 2025

2:30 PM

The City Commission Meeting will begin on Tuesday, January 21, 2025 at 2:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/82824549788 or listen by calling (1 346 248 7799) Webinar ID: 828 2454 9788.

Call to Order

Roll Call

Agenda items

  1.  Commission Topics

       2. Department reports.

            Department Spotlight – Electrical Department

  1. Sanitation Department                                                                         
    1. Water Department
    1. Electric Department                                                                             
    1. Fire Department                                                                                  
      1. Fire Extinguisher Report
      1. Dangerous Buildings
    1. Police Department                                                                               
    1. Street Department                                                                                
    1. Administration                                                                                    
  2. Review monthly bills/reports (10 minutes) – (Finance Director Klein)
  3. Yearly 2024 Annual Building Report. (Assistance Fire Chief Coit)                     
  4. Review Change Order #1 for Paving Improvement District No. 126, etc. (City Engineer)
  5. Discuss Annexation – Oxbow Addition/Woodland Park (City Engineer)                  
  6. Discuss creation of golf course alcoholic beverage license. (City Attorney Martineck)     
  7. Discuss application process for zoning nonconformities. (City Attorney Martineck)         
  8. Alternative subdividing and platting procedures. (City Attorney Martineck)
  9. Discuss Paving Improvement District 130 Protests. (Finance Director Klein)      
  10. Discussion related to a Single-Family Housing Pilot Program. (Jennifer Feist, VCBCDC)

Adjourn

Agenda Available

1.10.2025 Special Commission Agenda

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Special City Commission Meeting
Valley City, North Dakota

Friday, January 10, 2025
12:00 PM

The City Commission Meeting will begin on Friday, January 10, 2025 at 12:00 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

Members of the public may view the meeting online https://us06web.zoom.us/j/83489079556 or listen by calling (1 346 248 7799) Webinar ID: 834 8907 9556

Call To Order
Roll Call

New Business

NB1.    Approve City of Valley City Nondiscrimination Plan. (City Attorney Martineck)    

Roll Call:          Erickson           Gulmon            Bishop              Magnuson        Carlsrud

NB2.    Approve Standard Title VI/Nondiscrimination Assurances. (City Attorney Martineck)           

Roll Call:          Bishop              Magnuson        Erickson           Gulmon            Carlsrud

NB3.    Approve Title VI/Nondiscrimination and ADA Policy Statement. (City Attorney Martineck)                                                                                                                                Roll Call:          Erickson           Gulmon            Bishop              Magnuson        Carlsrud

Adjourn

1.7.2025 Commission Agenda

Posted on by

City Commission Meeting
Valley City, North Dakota

Tuesday, January 7, 2025
5:00 PM

The City Commission Meeting will begin on Tuesday, January 7, 2025 at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/89351022101 or listen by calling (1 346 248 7799) Webinar ID:  893 5102 2101.

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

 

Approval of Consent Agenda

1. Approve Minutes from the December 17, 2024, Commission Meeting and the December 26, 2024, Special Commission Meeting.                                                                                                                        

    2. Approve the Raffle Permit requests for:                                                                            

           * VCSU Foundation – Booster Board at WE Osmon Fieldhouse on 1.10, 1.31, 2.1, 2.7, & 2.8.2025.

            *Andrew Tangen Benefit at the Eagles on 1.18.2025

      3. Approve 2025 License Renewals for:                                                                                

            Frog Town Trailer Court, Operate a Mobile Home Park

            RNR Development Inc, Operate a Mobile Home Park

            Ground to Sky Tree Service, Tree Trimming and Removal Service         

      4. Approve 2024-25 Contractor License for:                                                                           

            Ray Nelson Construction, Valley City ND

      Roll Call:          Magnuson         Erickson           Gulmon            Bishop        Carlsrud

      Public Comments

      Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

      • No personal attacks to persons present or not
      • No inflammatory language used during time that you have the platform
      • 5-minute maximum or as directed by the chair
      • Thank you for participating in City Government.

      Public Hearing

      1. Open Public Hearing Regarding Application for Alcoholic Beverage License for El Valle Taco Shop.

      Motion to Close Hearing.                                                                                                         

      Roll Call:          Erickson           Gulmon            Bishop              Magnuson      Carlsrud

      Approve Application for Alcoholic Beverage License for El Valle Taco Shop.

      Roll Call:          Gulmon            Bishop              Magnuson        Erickson      Carlsrud

      Ordinance

      1. Approve the second and final reading of Ordinance No. 1165, an Ordinance to amend and reenact section 14-10-52.1 of the Valley City Municipal Code related to driving upon sidewalks. (City Attorney Martineck)                               

          Roll Call:          Bishop              Magnuson        Erickson           Gulmon            Carlsrud

          2. Approve the second and final reading of Ordinance No. 1166, an ordinance to amend and reenact subsection 1 and paragraph 6 of subsection 2 of section 4-01-24 of the Valley City Municipal Code related to special event permits for sale of alcoholic beverages. (City Attorney Martineck)

            Roll Call:          Magnuson         Erickson           Gulmon            Bishop              Carlsrud

            3. Approve First Reading of Ordinance 1167, an ordinance to amend and reenact section 7-03-05.1 of the Valley City Municipal Code related to removal of snow and ice from sidewalks. (City Attorney Martineck)

              Roll Call:          Erickson           Gulmon            Bishop              Magnuson      Carlsrud 

              Resolution

              New Business

              NB1.    Approve Property Buyout of 506 3rd St SE in the amount of $77,003.00 (City Administrator Crawford)          

              Roll Call:          Gulmon            Bishop              Magnuson        Erickson      Carlsrud

              NB2.    Approve changes to Employee Policy and Procedure Manual regarding new hire and promotional pay increases. (City Attorney Martineck)

              Roll Call:          Bishop              Magnuson        Erickson           Gulmon            Carlsrud

              City Administrator’s Report
              City Updates & Commission Reports
              Adjourn

              Minutes Available text with City of Valley City Logo above

              12.3.2024 Finance Minutes

              Posted on by

              City Commission Finance Meeting

              Valley City, North Dakota

              Tuesday, December 3, 2024

              2:30 PM

              Called to Order

              President Carlsrud called the meeting to order at 2:30 PM.

              Roll Call

              Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Erickson, Commissioner Gulmon

              Other present: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner, Deputy Auditor Johnson

              Agenda Items

              GovCard for City Hall, Police Department & Court.

              Finance Director Klein shared that she did check with the local financial establishments and they were able to offer a system but were not able to make it work for us as most of our cards are not present. Using GovCard, all cards will be charged a fee when paying as all cards will be run as credit cards.  

              Review Change Orders for NW Reconstruction Project (2nd Ave NW, 3rd St NW, 4th St N). City Engineer Petersen went through all the change orders that are associated with this project.

              Discuss Special Event Permits for Sale of Alcoholic Beverages. Attorney Martineck went through the current application & the requested changes that the establishments would like to make. Currently, only beer, wine & sparkling wine are permitted. The consensus of the Commission was to have two levels of permits and rates. This will be brought to the next meeting for approval. Also add that this is for Local Licensed Establishments.

              Discuss Possible Update to PFP Buyout Policy. Administrator Crawford explained the appraisal process or a bank evaluation notice when determining the value of the property. Using the bank evaluation will save the price of the certified appraiser but the banks do not all follow the same guidelines when they are evaluating. The consensus of the Commission was changing the current policy to allow an appraisal or a bank evaluation and set a ceiling of 100K. Also add a lookback period of 5 years. This will be voted on at the December 17th meeting. 

              Discuss PFP Property Buyout of 506 3rd St SE. This will be voted on at the January 7th Meeting.

              Discuss PFP Property Buyout of 512 E Main. No Updates for this property at meeting time.

              Department Reports

              Highlight on the Sanitation Department for December

              Sanitation Department, Water Department, Electric Department, Fire Department, Police Department, and the Street Department

              Adjourn

              The meeting was adjourned at 4:52 PM.

              Minutes Available text with City of Valley City Logo above

              12.6.2024 Commission Minutes

              Posted on by

              City Commission Meeting
              Valley City, North Dakota

              Friday, December 6, 2024



              President Carlsrud called the meeting to order at 12:00 PM.

              Members present: President Carlsrud, Commissioner Magnuson, and Commissioner Bishop

              Others: City Administrator Crawford, City Attorney Martineck, Deputy Auditor Johnson

              NEW BUSINESS

              Consider approving the Raffle Permit Request from High Plains Association of Realtors on 12/11/2024 at the Valley City Eagles.

              Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

              ADJOURN

              Meeting was adjourned at 12:02 PM.