Category Archives: City Commission

Minutes Available text with City of Valley City Logo above

8.19.2025 Finance Minutes

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City Commission Finance Meeting

Valley City, North Dakota

Tuesday, August 19, 2025

2:30 PM

Called to Order

President Carlsrud called the meeting to order at 2:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Bishop, Commissioner Erickson, Commissioner Gulmon.

Other present: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Deputy Auditor Johnson, police Chief Horner.

Agenda Items

Review monthly bills/reports. Finance Director Klein reviewed the monthly bills and reports.

Discuss Rosebud Parking Lot. Discussion was held on the Rosebud Parking Lot issues. Consensus was to go with signage rather than cameras due to cost. 

Discuss Transfer of 832 4th Ave NE to Valley City Public Schools. Discussion was held on the Transfer of 832 4th Ave NE to Valley City Public Schools. Consensus was to approve transfer contingent on keeping Mindy’s garden in place.

Discuss Change Order for Sewer Reline. Discussion was held on the Change Order for the Sewer Reline. Consensus was to allow the City Administrator to approve anything $75,000 and lower. Anything higher will require further Commission approval.

Option Agreement and Easement – State Interoperability Radio Network. Discussion was held on the Option Agreement and Easement for the SIRN tower site on City property in Barnes County.

Discuss additional soil remediation site on a portion of the South half of the Southwest quarter 27-140-58. Discussion was held on the additional soil remediation site. Consensus was to approve the area.

Discuss Valley City Housing Incentive Program. Discussion was held on the Valley City Housing Incentive Program. Consensus was to allow the Incentive Program for new hook ups only.

Discuss Public Safety at City Transfer Station. Discussion was held on creating a waiver for loading woodchips into trailers and use of the tree site.

Department Reports

Department Spotlight – Fire Department & Remaining City Hall Employees

Sanitation Department Forman Swart reported the landfill is still taking in a lot of trees, and gave the numbers for the clean up week back in May.

Electrical Department Electrical Superintendent Senf reported the crew is working South of town and they are still behind schedule.

Fire Department Fire Chief Magnuson reported on dangerous buildings. 

Police Department Police Chief Horner reported that the PD has attended several events in Valley City including Safety in the Park. Health Department is inquiring the VCPD about the ability to contact with us to teach our alcohol server training classes.

Street Department Operations Superintendent Klemisch reported the County Highway Department will be doing their annual bridge inspections next Wednesday. They will also be replacing a culvert on the landfill road sometime in the next month. School crossings were painted last week. The City continues to pick up trees from the summer storms. Sprayed for mosquitos last week. The contractor has arrived to paint the water tower up by the John Deere Building.

Administration

City Attorney Martineck suggested that tobacco and alcohol license violations be enforced more consistently and recommended an ordinance change.

Finance Director Klein discussed late payment fees on public works accounts receivable.

Adjourn

The meeting was adjourned at 4:27PM.

Minutes Available text with City of Valley City Logo above

8.19.2025 Commission Minutes

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President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson.

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Deputy Auditor Johnson, Police Chief Horner.

PLEDGE OF ALLEGIANCE

OATH OF OFFICE FOR POLICE OFFICER CODY PERDUE

APPROVAL OF AGENDA

Add NB7. Approve Change Order for Sanitary Sewer Reline Project.

Add the District 24 Republican Raffle Permit to the Consent Agenda.

Commission Bishop moved to add the District 24 Republican Raffle Permit to the Consent Agenda, and to add NB7. Approve change order for sanitary sewer reline project, seconded by Commissioner Gulmon.

Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

  1. Approve Minutes from the 8.5.2025 Commission Meeting.
  2. Approve Local Raffle Permits:
    1. VCSU Foundation – Booster Club
    1. Hi-Liners Booster Club Inc.
    1. CHI Mercy Health Foundation
    1. Barnes County Senior Citizens Council, Inc.
    1. District 24 Republican

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

RESOLUTION

RES 2498. A Resolution Authorizing Filing of Application with the North Dakota Department of Environmental Quality for a $600,000 Loan through the Clean Water State Revolving Fund.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.

Motion passed unanimously.

RES 2499. A Resolution Authorizing Transfer of 832 4th Ave NE.

Commissioner Gulmon moved to approve contingent on keeping Mindy’s Garden, seconded by Commissioner Bishop.

Motion passed unanimously.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the Amount of $2,287,683.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

Approve Transfer of 832 4th Ave NE to Valley City Public Schools.

Commissioner Gulmon moved to remove this agenda item, seconded by Commissioner Erickson.

Motion passed unanimously.

Approve the Valley City Barnes County Development Corporation request to fund the Recruiting & Retention Coordinator Position for 3 Years at $80,000/Year with funds sourced from City Sales Tax dedicated to Economic Development.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

Approve the Valley City Barnes County Development Corporation request for an additional $10,000/year for 3 Years for the Resource Development Specialist Position with funds sourced from City Sales Tax dedicated to Economic Development.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

Approve Option Agreement and Form of Easement for State Interoperability Radio Network Tower to be constructed by Allo Towers.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.

Motion passed unanimously.

Approve terms of license authorizing City to use a portion of the South Half of the Southwest Quarter 27-140-58 for additional soil remediation.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

Approve Change Order for Sanitary Sewer Reline Project.

Commissioner Bishop moved to approve giving the City Administrator the authorization to approve change order up to $75,000 for the sanitary sewer reline project, seconded by Commissioner Erickson.

Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford reported last week at the State Water Commission Meeting we requested funds for 9.59 million dollars, for the continuation of the construction of phase 4 and design of phase 5 and 6 of our Permanent Flood Protection and that was approved. The metal portion of the new Service Center building will be delivered at the end of August. City Engineer Petersen was brought up to explain the removal of contaminated soil and DEQ requirements we follow. Based on his understanding talking to their Environmental Specialists working with DEQ, the intent is not to remove all the legacy contaminant soils on the site. Following the excavation of the material required for the project, baseline samples are taken from the bottom and/or the sidewalls of the excavation limits to document the remaining levels of contamination beyond the construction limits. This is done for future construction activity on the site that may encounter these soils.

Police Chief Horner spoke on what is allowed for passing school buses now that school is back in session. When there are flashing yellow lights you are allowed to pass the school bus but always be watching for the kids, when there is a red stop sign out and lights turn to red both lanes of travel must stop until the sign retracts and the lights turn off.

City Engineer Petersen gave an update on the Flood Protection Projects, as well as the Shared Use Path Project. Seal Coat work will start on Monday.

Commissioner Gulmon acknowledged and gave credit to Gwen and Chad Petersen of KLJ for all the work and time they put into securing 9 ½ million dollars in Permanent Flood Protection for Valley City.

Commissioner Erickson reminded residents there is a recycling center and to please use it.

Commissioner Bishop echoed onto Commissioner Gulmon’s report and thanks for the good job from Gwen and Chad. 

Mayor Carlsrud tagged onto Commission Erickson’s report and reminded those to use the recycling center. Thanks to whole staff still cleaning up from the storms this summer while doing their regular jobs. Thanks the Commissioners for serving.

Meeting was adjourned at 5:39 P.M.

Agenda Available

9.2.2025 Commission Agenda

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City Commission Meeting
Valley City, North Dakota

Tuesday, September 2, 2025
5:00 PM

The City Commission Meeting will begin on Tuesday, September 2, 2025 at 5:00 PM CT, at the City Commission Chambers, 220 3rd St. NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/86913678203 or listen by calling (1 346 248 7799) Webinar ID:  869 1367 8203.

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

 Approval of Consent Agenda

  1. Approve Minutes from the 8.19.2025 Finance & Commission Meetings.
  2. Approve Local Raffle Permits:
    1. Dakota Rider MC
    1. Sheyenne Valley Friends of Animals
    1. Valley City USBC Association
  3. Approve Contractor License’s:
    1. Dakota Electric Construction CO. Inc. – Fargo
    1. Border Construction – Fargo
    1. Asphalt Surface Technologies Corporation dba ASTECH Corp. – St. Cloud, MN
    1. Pierce Lee Roofing – Fargo
    1. Western Products Inc. – Fargo
    1. All New Gutter Service Inc. – Fargo
    1. Singh Contracting Inc. – Bismarck
    1. Sprinturf LLC – Daniel Island, SC
    1. Peterson Sheet Metal, Inc. – Bemidji, MN
  4. Approve Contractor License Renewal:
    1. Construction Engineers, Inc.

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

Public Comments

This portion of the meeting provides a limited public forum for Valley City residents, property owners and business owners to address the Board of City Commissioners on topics related to City business.  Interested persons must submit a comment card with the individual’s name, address, and the topic to be commented upon. Non-residents must provide the address of the City of Valley City business the individual operates or works at or the address of real property which the individual owns within the City of Valley City. Comments cards must be provided to the meeting secretary and approved prior to speaking. Public comments are limited solely to business matters and concerns pertinent to the City.

The following rules apply to Public Comments:

  • Limited to five minutes per speaker.
  • Must not interfere with the orderly conduct of the meeting.
  • Must not be defamatory, abusive, harassing, or unlawful.
  • May be prohibited if an alternative procedure exists to bring that particular type of public comment before the City, the public comment includes confidential or exempt information, or the public comment is otherwise prohibited by law.

Submission of written comments: In lieu of speaking, a written comment may be delivered to the meeting secretary prior to the start of the meeting. Written comments are limited to two pages. Any member of the public seeking to comment without attending in person may submit written comments to jhintz@valleycity.us. Written comments hand delivered at the time of the meeting or emailed prior to 4:00 pm on the date of the meeting will be distributed to the Board for their information and maintained in City files.  Written comments are not read aloud at the meeting

Ordinance

ORD 1176. First reading of Ordinance 1176, an Ordinance to amend and reenact Section 8-04-06 of the Valley City Municipal Code related to tobacco license violations. (City Attorney Martineck)             

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

ORD 1177. First reading of Ordinance 1177, an Ordinance to create and enact Title 21 of the Valley City Municipal Code related to gaming. (City Attorney Martineck)

Roll Call:          Magnuson        Erickson           Gulmon           Bishop             Carlsrud

ORD 1178. First reading of Ordinance 1178, an Ordinance to amend and reenact Sections 15-01-09 and 15-01-16 of the Valley City Municipal Code related to public works accounts receivable. (City Attorney Martineck)

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

Resolution

RES 2500. A Resolution amending the Master Fee Schedule. (City Attorney Martineck)

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

New Business

NB1. Approve Agreement for Cost-Share Reimbursement for Valley City Permanent Flood Protection not to exceed $9,595,675. (City Administrator Crawford)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

NB2. Consider Visitor Committee recommendation to approve the Image Enhancement Grant Application for Bakkegard and Schell in the amount up to $75,000 for the renovations and signage of their current building at 159 12th Ave SE. (City Administrator Crawford)

Roll Call:          Magnuson        Erickson           Gulmon           Bishop             Carlsrud

NB3. Consider Visitor Committee recommendation to change the current Image Enhancement Application and Guidelines to include “other buildings that meet the criteria of the Image Enhancement purpose as determined by the committee.” (City Administrator Crawford)

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

NB4. Approve Application for Residential Improvement exemption – 605 Central Ave N. (City Assessor Drabus)

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

NB5. Approve Application for Residential Improvement exemption – 638 3rd St. SE. (City Assessor Drabus)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

NB6. Review Valley City NW Water Tower Opinion of Probable Cost and Discussion Project Cost Saving Options.              (City Engineer Petersen)

Roll Call:          Magnuson        Erickson           Gulmon           Bishop             Carlsrud

NB7. Approve terms of soil remediation at 98.9 acres in the NE Quarter of Section 10, TWP 141N, Range 59W, and Auditor’s Lot 2 of the NE Quarter of Section 31, TWP 140N, Range 58W. (City Administrator Crawford)

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

NB8. Approve Change Order for Sanitary Sewer improvement district 72 – Reline Project. (City Engineer Petersen)

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Minutes Available text with City of Valley City Logo above

8.5.2025 Commission Minutes

Posted on by

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Erickson

Members absent: Commissioner Gulmon

Others: City Administrator Crawford (via zoom), City Attorney Martineck (via zoom), Finance Director Klein, Deputy Auditor Johnson, City Engineer Petersen, Police Chief Horner. 

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

No changes.

APPROVAL OF CONSENT AGENDA

Approve Minutes from the 7.15.2025 Finance and Commission Meetings.

Approve Minutes from the 7.28.2025 Special Commission Meeting

Approve Contractor License:

South Peak Holdings LLC dba Skinner Roofing, Grand Forks

Approve Site Authorization Renewal:

North Dakota Winter Show at North Dakota Winter Show Event Center

Approve House Movers License:

Carrington House Movers, LLC, Carrington

Approve Local Raffle Permit

Valley City Junior Golf Association

Commissioner Bishop moved to approve the Consent Agenda contingent on receiving updated certificate of insurance for Carrington House Movers, LLC, seconded by Commissioner Magnuson.

Motion passed unanimously.

ORDINANCE

ORD 1173. Second and Final Reading of Ordinance 1173, an Ordinance to amend and reenact chapter 11-09 of the Valley City Municipal Code related to standards for floodplain development.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

ORD 1174.  Second and Final Reading of Ordinance 1174, an omnibus ordinance to amend and reenact sections of the Valley City Municipal Code relating to the 2025 state legislative session.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Roll Call Vote: Bishop – Aye, Magnuson – Aye, Erickson – Nay, Carlsrud – Aye.

Motion Passed.

NEW BUSINESS

Approve purchase of property at 628 Main Street E. (Parcel 63-3110126) as a PFP Buyout in the amount of $38,170.     

Commissioner Magnuson moved to approve contingent on approval by Department of Water Recourses, seconded by Commissioner Bishop.

Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford gave an update on the Public Works Service Center job site.

CITY UPDATES & COMMISSION REPORTS

City Finance Director informed the Commission that the public hearing for the 2026 Budget is on September 16th at 5 P.M.

City Engineer Petersen gave an update on the Seal Coat Project and the Winter Show Road Shared Use Path Project.

President Carlsrud thanked all City employees and the Commissioners for serving.

ADJOURN

Meeting was adjourned at 5:14 P.M.

Minutes Available text with City of Valley City Logo above

7.15.2025 Finance Minutes

Posted on by

Called to Order

President Carlsrud called the meeting to order at 2:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Gulmon, Commissioner Erickson.

Other present: City Administrator Crawford (via zoom), City Attorney Martineck, Finance Director Klein, Lt. Rustebakke, Executive Assistant Bodine, Administrative Assistant Hintz, Intern Nord.

New Business

Motion to hold Executive Session for Attorney Consultation to Discuss Main Street Off Sale Alcoholic Beverage License.

Commissioner Bishop moved to open the Executive Session, seconded by Commissioner Magnuson.

Motion passed unanimously.

The executive session began at 2:32 PM and was attended by President Carlsrud,

Commissioner Erickson, Commissioner Gulmon, Commissioner Magnuson, Commissioner Bishop, City

Administrator Crawford via Zoom, City Attorney Martineck, Finance Director Klein, Lt. Rustebakke, Executive Assistant Bodine, Administrative Assistant Hintz, and Intern Nord.

The meeting resumed at 2:46 PM. The media and the members of the public have been

invited to return to the open session.

Agenda Items

Review Commissioner Roles & Responsibilities. City Attorney Martineck presented a PowerPoint.

Review Monthly Expenditures Reports. Finance Director Klein reviewed the monthly reports. 

Review Quarterly Engineer Report. Finance Director Klein reviewed the quarterly reports.      

Review Quarterly Fire Extinguisher Report. Finance Director Klein reviewed the quarterly reports.

Discuss Rosebud Parking Lot. City Administrator Crawford discussed police presence in this area. Commissioners Magnuson and Bishop discussed purchasing security cameras that are tied to the PD. Assistance would be expected covering the costs. Commissioner Magnuson is working on getting quotes. The consensus is to continue with the current procedures.

Discuss Paving Improvement District 131 Protests. City Engineer Peterson discussed additional options with the protest of Project 131. Accept the protest and not do the project at all, losing the Urban Grant Fund ($2.99 million). Accept the protest, find alternative funding to offset the paving special (ie. additional R&R or Prairie Dog) and move forward with the project as presented. Accept the protest, consider alternative special assessment options, move forward with project as presented. Accept the protest, move forward with only the water, sewer and storm sewer improvements, losing the Urban Grant Fund ($2.99 million).

Discuss Policy for Approval of Gaming Site Authorizations. City Attorney Martineck discussed the previous views of the Commission and the need for the policy to move forward regarding out of town organizations.

Discuss Legislative Session Review. City Attorney Martineck reviewed the latest Legislative Session.

Department Reports

Department Spotlight – City Hall

Sanitation Department Supervisor Swart reported that they have taken in close to 2 Million Lbs. of trees and branches since the storm. When bringing trees & branches to the Transfer Station, please haul larger trees, trunks, and branches inside, the Grass Site is for the smaller items.

Electrical Department Electrical Superintendent Senf explained that his Team is playing catch up and staying busy.  He asks that the public look up at your lines to make sure they are clear of trees and branches. After a 3 year wait, the new digger truck has arrived.

Fire Department Fire Chief Magnuson shared that the $190,000 Grant applied for to purchase new bunker gear looks to be approved. There were 36 calls for service for the past month. He also updated the blighted building locations around town being worked on. 

Police Department Lt. Rustebakke updated the Commissioners of the PD’s new hire Cody Perdue. The FTO process has been started. They are now currently fully staffed.

Street Department Operations Supervisor Klemisch and his Team continue to pick up trees and branches. 1 hydrant was broken during the storm and the repair parts are in. They will start patching soon and continue to catch up on everything else since the storm. The 2nd round of tree pickup will start on July 24th, please have your trees and branches on the boulevards. Concrete is starting at the new Service Center site.

Administration

City Administer Crawford gave an update on the soil from the Service Center site. There is more dirt needing decontamination, this was in the preliminary findings and has been accounted for. Water and sewer service line warranty information will go out again this fall. We have had positive reports from those that have needed it.

Finance Director Klein reminded about the budget meetings coming up and they have been put on the calendar.

Adjourn

The meeting was adjourned at 4:36PM.

Agenda Available

8.19.2025 Finance Agenda

Posted on by

City Commission Finance Meeting

Valley City, North Dakota

Tuesday, August 19, 2025

2:30 PM

The City Commission Meeting will begin on Tuesday, August 19, 2025 at 2:30 PM CT, at the City Commission Chambers, 220 3rd St. NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/85825225003 or listen by calling (1 346 248 7799) Webinar ID: 858 2522 5003

CALL TO ORDER

Roll Call

Agenda items

  1. Review monthly bills/reports (Finance Director Klein)                                                  
  2. Discuss Rosebud Parking Lot. (City Administrator Crawford)
  3. Discuss Transfer of Old Lime Pit 832 4th Ave NE to Valley City Public Schools. (City Administrator Crawford)                                                                                               
  4. Discuss Change Order for Sewer Reline. (City Administrator Crawford)
  5. Option Agreement and Easement – State Interoperability Radio Network (City Attorney Martineck)
  6. Discuss additional soil remediation site on a portion of the South Half of the Southwest Quarter 27-140-58. (City Administrator Crawford)
  7. Discuss Valley City Housing Incentive Program. (Finance Director Klein)
  8. Discuss Public Safety at City Transfer Station. (City Attorney Martineck)

DEPARTMENT REPORTS. (3:30PM)

            Department Spotlight – Fire Department & Remaining City Hall

  1. Sanitation Department                                                                                     
    1. Water Department
    1. Electric Department                                                                                         
    1. Fire Department/Blighted & Dangerous Buildings                                               
    1. Police Department                                                                                             
    1. Street Department
    1. Administration
      • Building Permit Report 
      • Court Report                                                                                                                                                             

Adjourn

Agenda Available

8.19.2025 Commission Agenda

Posted on by

City Commission Meeting
Valley City, North Dakota

Tuesday, August 19, 2025
5:00 PM

The City Commission Meeting will begin on Tuesday, August 19, 2025 at 5:00 PM CT, at the City Commission Chambers, 220 3rd St. NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/88417337914 or listen by calling (1 346 248 7799) Webinar ID:  884 1733 7914

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Oath of Office for POLICE OFFICER Cody Perdue

Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

Roll Call:          Magnuson        Erickson           Gulmon           Bishop             Carlsrud

Approval of Consent Agenda

  1. Approve Minutes from the 8.5.2025 Commission Meeting.
  2. Approve Local Raffle Permit
    1. VCSU Foundation – Booster Board
    1. Hi-Liners Booster Club Inc.
    1. CHI Mercy Health Foundation
    1. Barnes County Senior Citizens Council, Inc.

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

Public Comments

This portion of the meeting provides a limited public forum for Valley City residents, property owners and business owners to address the Board of City Commissioners on topics related to City business.  Interested persons must submit a comment card with the individual’s name, address, and the topic to be commented upon. Non-residents must provide the address of the City of Valley City business the individual operates or works at or the address of real property which the individual owns within the City of Valley City. Comments cards must be provided to the meeting secretary and approved prior to speaking. Public comments are limited solely to business matters and concerns pertinent to the City.

The following rules apply to Public Comments:

  • Limited to five minutes per speaker.
  • Must not interfere with the orderly conduct of the meeting.
  • Must not be defamatory, abusive, harassing, or unlawful.
  • May be prohibited if an alternative procedure exists to bring that particular type of public comment before the City, the public comment includes confidential or exempt information, or the public comment is otherwise prohibited by law.

Submission of written comments: In lieu of speaking, a written comment may be delivered to the meeting secretary prior to the start of the meeting. Written comments are limited to two pages. Any member of the public seeking to comment without attending in person may submit written comments to jhintz@valleycity.us. Written comments hand delivered at the time of the meeting or emailed prior to 4:00 pm on the date of the meeting will be distributed to the Board for their information and maintained in City files.  Written comments are not read aloud at the meeting

Resolution

RES 2498. A Resolution Authorizing Filing of Application with the North Dakota Department of Environmental Quality for a $600,000 Loan through the Clean Water State Revolving Fund. (Finance Director Klein)

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

RES 2499. A Resolution Authorizing Transfer of Real Property. (City Administrator Crawford)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

New Business

NB1. Approve Monthly Bills for the City and Public Works in the Amount of $2,287,683 (Finance Director Klein)

Roll Call:          Magnuson        Erickson           Gulmon           Bishop             Carlsrud

NB2. Approve Transfer of 832 4th Ave NE to Valley City Public Schools. (City Administrator Crawford)

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

NB3. Approve the Valley City Barnes County Development Corporation request to fund the Recruiting & Retention Coordinator Position for 3 Years at $80,000/Year with funds sourced from City Sales Tax dedicated to Economic Development. (Jennifer Feist)

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

NB4. Approve the Valley City Barnes County Development Corporation request for an additional $10,000/year for 3 Years for the Resource Development Specialist Position with funds sourced from City Sales Tax dedicated to Economic Development. (Jennifer Feist)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

NB5. Approve Option Agreement and Form of Easement for State Interoperability Radio Network Tower to be constructed by Allo Towers. (City Attorney Martineck)

NB6. Approve terms of license authorizing City to use a portion of the South Half of the Southwest Quarter 27-140-58 for additional soil remediation. (City Administrator Crawford)

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Minutes Available text with City of Valley City Logo above

7.28.2025 Special Commission Minutes

Posted on by

President Carlsrud called the meeting to order at 8:00 AM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, Commissioner Gulmon

Members absent: None

Others Present: City Administrator Crawford, Finance Director Klein, Deputy Auditor Johnson, Fire Chief Magnuson, Police Chief Horner, Assessor Current, Executive Assistant Bodine, Intern Krista Nord.

New Business

Discuss and Approve the 2026 Preliminary Budget

Finance Director Klein reported that we are expecting to have the value of a mill the first part of August. HB 1176 puts a cap on the dollars the City can levy. The cap of 3% plus new growth sets the maximum amount the City can levy for the General Fund at $1,630,697 (3.62% increase from 2025). The City’s Share of Specials Fund 203 is not subject to the 3% cap. The dollars levied for Fund 203 increased due to properties the City has acquired through delinquent taxes. The amount to levy in Fund 203 is $32,300. The Library Fund is subject to the 3% cap plus new growth which brings the amount to $199,149. The increase in expenditures in the General Fund is 4.7%. The 2026 Transfers In are the same as 2025 with $260,000 being transferred in from Fund 241 Property Tax Relief. Transfers Out total $361,608: Fund 225 Building Reserves $146,500, Fund 230 Renew & Replacement $215,108, Cash reserves are at $1,300,597 which is 28% of expenditures, this is within the guidelines set in the City’s Fund Balance policy.

The transfer from the Utility Fund to General Fund is $1,358,600. This brings the % of transfer compared to Public Works Revenues to 12.3%.

The proposed salaries in the 2026 Budget includes a 4.5% cost of living allowance (COLA) increase and a step increase in the 0-24-year salary schedule.

The increase in health insurance premiums for 2026 is 7.26%. We have budgeted for the City to pay 85% of the health insurance premium. In 2026 the City will also pay a $3,000 insurance incentive to those employees who are not on the City’s Health Insurance Policy through NDPHIT. The City’s contribution to the employee’s HSA accounts would remain the same, with the employees matching a portion of the contribution in order to receive the full amount.

Commissioner Gulmon moved to approve the 2026 Preliminary Budget as presented which includes the proposed salary structure and 4.5% COLA, seconded by Commissioner Bishop. Commissioners Gulmon, Bishop, Magnuson and President Carlsrud voted Aye, Commissioner Erickson voted Nay. Motion carried.

ADJOURN

Meeting Adjourned at 8:40 A.M.

Minutes Available text with City of Valley City Logo above

7.15.2025 Commission Minutes

Posted on by

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Magnuson, Commissioner Erickson

Others: City Administrator Crawford (via zoom), City Attorney Martineck, Finance Director Klein, Lt. Rustebakke, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

No changes.

APPROVAL OF CONSENT AGENDA

Approve Minutes from the 7.1.2025 Commission Meeting.

Approve Contractor Licenses:

Grafstrom Construction, Fargo

J+J Repairs & Roofing LLC, Harwood

Moritz Excavating LLC, Valley City

J+K Seamless, Inc., Valley City

Greystone Construction Company, Shakopee, MN

CC Steel, LLC, Fargo

Miller & Sons Drywall, Inc., West Fargo

Quality Coatings & Tile LLC, Fargo

Approve Contractor License Renewals:

Groundworks MN, LLC dba Innovative Basement Authority

Horsley Specialties, Inc.

Twin City Garage Door

Dakota Plains Mechanical

Approve Tree Trimming and Removal Service License Renewal:

Carr’s Tree Service

Approve Local Raffle Permit:

Shine, 8.29.25 @ Hanna Field

Ducks Unlimited Barnes County Chapter, 9.18.25 @ VC Eagles Club

Commissioner Bishop moved to approve the Consent Agenda, seconded by Commissioner Gulmon. Motion passed unanimously.

 

ORDINANCE

ORD 1172. Second Reading of Ordinance 1172, an Ordinance to amend and reenact sections 8-07-10, 11-02-08, and 11-03-10 of the Valley City Municipal Code related to mobile homes.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

ORD 1173. First Reading of Ordinance 1173, an Ordinance to amend and reenact chapter 11-09 of the Valley City Municipal Code related to standards for floodplain development.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.

Motion passed unanimously.

ORD 1174.  First Reading of Ordinance 1174, an omnibus ordinance to amend and reenact sections of the Valley City Municipal Code relating to the 2025 state legislative session.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

RESOLUTION

      RES 2497. A Resolution Approving Final Replat of Lots 6, 7, & 8, Block 2, Waterfront Meadows Addition.

      Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the Amount of $1,460,673.     

      Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

Request for Extension to move house at 231 9th Ave NE.

Extension was granted for the house to now be moved by September 15th 2025 as long as the moving permit has been acquired by July 18th 2025.

      Commissioner Erickson moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Approve Recommendation from the Renaissance Zone Authority Board to Approve the Application from Bridgetown Development for a 5-year State Income Tax Exemption and a 5-year Property Tax Exemption Capped at $500,000 Valuation on a New Single-Family Home and designate it as VC-139.

      Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Approve Recommendation from the Renaissance Zone Authority Board to Approve the Application from H&G Holdings LLC for a 5-year State Income Tax Exemption and a 5-year Property Tax Exemption Capped at $500,000 Valuation on a New Single-Family Home and designate it as VC-140.

      Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford gave a shout out to the staff for working extremely hard since the storm. July 24th will be the last round of tree pickup. We will only be going into alleys that are wide enough for our equipment to get in and out of. Working with the DEQ on the levels of contamination in the dirt.

CITY UPDATES & COMMISSION REPORTS

City Attorney Martineck welcomed our new Executive Assistant Kari Bodine and wished her an early birthday.

City Finance Director reminded the Commission of the preliminary budget meeting on July 28th.

City Engineer Peterson gave a construction update. The seal coat pre construction meeting will be July 18th 2025. The shared use path project is going to be starting.

City Engineer Eslinger talked about prepping the plans for the North West water tower. There will be a meeting with the city held in mid-August.

Commissioner Erickson gave a shout out to the city workers.

President Carlsrud thanked everyone for their work with the tree pickup. Valley City citizens are lucky to have our crews.

ADJOURN

Meeting was adjourned at 5:20 P.M.

Agenda Available

8.5.2025 Commission Agenda

Posted on by

City Commission Meeting
Valley City, North Dakota

Tuesday, August 5, 2025
5:00 PM

The City Commission Meeting will begin on Tuesday, August 5, 2025 at 5:00 PM CT, at the City Commission Chambers, 220 3rd St. NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/84747209709 or listen by calling (1 346 248 7799) Webinar ID:  847 4720 9709.

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

Roll Call:          Magnuson        Erickson           Gulmon           Bishop             Carlsrud

Approval of Consent Agenda

  1. Approve Minutes from the 7.15.2025 Finance and Commission Meetings.
  2. Approve Minutes from the 7.28.2025 Special Commission Meeting
  3. Approve Contractor License:
    1. South Peak Holdings LLC dba Skinner Roofing, Grand Forks
  4. Approve Site Authorization Renewal:
    1. North Dakota Winter Show at North Dakota Winter Show Event Center
  5. Approve House Movers License:
    1. Carrington House Movers, LLC, Carrington
  6. Approve Local Raffle Permit
    1. Valley City Junior Golf Association

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

Public Comments

This portion of the meeting provides a limited public forum for Valley City residents, property owners and business owners to address the Board of City Commissioners on topics related to City business.  Interested persons must submit a comment card with the individual’s name, address, and the topic to be commented upon. Non-residents must provide the address of the City of Valley City business the individual operates or works at or the address of real property which the individual owns within the City of Valley City. Comments cards must be provided to the meeting secretary and approved prior to speaking. Public comments are limited solely to business matters and concerns pertinent to the City.

The following rules apply to Public Comments:

  • Limited to five minutes per speaker.
  • Must not interfere with the orderly conduct of the meeting.
  • Must not be defamatory, abusive, harassing, or unlawful.
  • May be prohibited if an alternative procedure exists to bring that particular type of public comment before the City, the public comment includes confidential or exempt information, or the public comment is otherwise prohibited by law.

Submission of written comments: In lieu of speaking, a written comment may be delivered to the meeting secretary prior to the start of the meeting. Written comments are limited to two pages. Any member of the public seeking to comment without attending in person may submit written comments to jhintz@valleycity.us. Written comments hand delivered at the time of the meeting or emailed prior to 4:00 pm on the date of the meeting will be distributed to the Board for their information and maintained in City files.  Written comments are not read aloud at the meeting

Ordinance

ORD 1173. Second and Final Reading of Ordinance 1173, an Ordinance to amend and reenact chapter 11-09 of the Valley City Municipal Code related to standards for floodplain development. (City Attorney Martineck)

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

ORD 1174.  Second and Final Reading of Ordinance 1174, an omnibus ordinance to amend and reenact sections of the Valley City Municipal Code relating to the 2025 state legislative session. (City Attorney Martineck)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

New Business

N1. Approve purchase of property at 628 Main Street E. (Parcel 63-3110126) as a PFP Buyout in the amount of $38,170. (Finance Director Klein)

Roll Call:          Magnuson        Erickson           Gulmon           Bishop             Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn