Category Archives: City Commission

Agenda Available

10.21.2025 Commission Agenda

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City Commission Meeting
Valley City, North Dakota

Tuesday, October 21, 2025
5:00 PM

The City Commission Meeting will begin on Tuesday, October 21, 2025 at 5:00 PM CT, at the City Commission Chambers, 220 3rd St. NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/86372152642 or listen by calling (1 346 248 7799) Webinar ID:  863 7215 2642.

Next Resolution No. 2504             Next Ordinance No. 1181

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

Approval of Consent Agenda

  1. Approve Minutes from the 10.7.2025 Commission & 10.10.2025 Special Commission Meetings.
  2. Approve Extension of City Administrator’s Contract.

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

Public Comments

This portion of the meeting provides a limited public forum for Valley City residents, property owners and business owners to address the Board of City Commissioners on topics related to City business.  Interested persons must submit a comment card with the individual’s name, address, and the topic to be commented upon. Non-residents must provide the address of the City of Valley City business the individual operates or works at or the address of real property which the individual owns within the City of Valley City. Comments cards must be provided to the meeting secretary and approved prior to speaking. Public comments are limited solely to business matters and concerns pertinent to the City.

The following rules apply to Public Comments:

  • Limited to five minutes per speaker.
  • Must not interfere with the orderly conduct of the meeting.
  • Must not be defamatory, abusive, harassing, or unlawful.
  • May be prohibited if an alternative procedure exists to bring that particular type of public comment before the City, the public comment includes confidential or exempt information, or the public comment is otherwise prohibited by law.

Submission of written comments: In lieu of speaking, a written comment may be delivered to the meeting secretary prior to the start of the meeting. Written comments are limited to two pages. Any member of the public seeking to comment without attending in person may submit written comments to knord@valleycity.us. Written comments hand delivered at the time of the meeting or emailed prior to 4:00 pm on the date of the meeting will be distributed to the Board for their information and maintained in City files.  Written comments are not read aloud at the meeting

Resolution

RES 2503. A Resolution Authorizing Bids for Cropland Lease – Auditor’s Lot 2 NE1/4 31-140-58 and Auditor’s Lot 1 NW1/4 32-140-58. (City Attorney Martineck)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

RES 2504. A Resolution Establishing Fee for Water Tower Infrastructure. (City Attorney Martineck)

Roll Call:          Magnuson        Erickson           Gulmon           Bishop             Carlsrud

New Business

  • Approve Monthly Bills for the City and Public Works in the Amount of $3,569,764. (Finance Director Klein)

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

  • Approve 2024 Audit Report prepared by Brady Martz. (Finance Director Klein)

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

  • Approval of Master Police Officer position. (Police Chief Horner)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

  • Approve 2026-2030 School Resource Officer Contract. (Police Chief Horner)

Roll Call:          Magnuson        Erickson           Gulmon           Bishop             Carlsrud

N5. Approve ND DWR Construction Cost-Share Application for Northwest Standpipe Replacement Project.  (City Engineer) 

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

N6. Approve Award – Northwest Area Water System Improvements. (City Engineer) 

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

N7. Approve Amendment to Section A.2.3.1 of Guaranteed Maximum Price Amendment to Construction Manager at Risk Agreement with McGough Construction — Substantial Completion Date October 19, 2026.

(City Administrator Crawford)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Agenda Available

10.21.2025 Finance Agenda

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City Commission Finance Meeting 

Valley City, North Dakota

Tuesday, October 21, 2025

2:30 PM

The City Commission Meeting will begin on Tuesday, October 21, 2025 at 2:30 PM CT, at the City Commission Chambers, 220 3rd St. NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/87319137584 or listen by calling (1 346 248 7799) Webinar ID: 873 1913 7584

CALL TO ORDER

Roll Call

Agenda items

  1. Overview of the 2024 Audit Report by Brady Martz
  2. Review Monthly Expenditures Reports. (Finance Director Klein)
  3. Quarterly Engineer Report. (Finance Director Klein)
  4. Update on Viking Trailer Court (City Administrator Crawford)
  5. Discuss Renewing School Resource Officer Contract. (Police Chief Horner)
  6. Discuss Master Police Officer position. (Police Chief Horner)
  7. Discuss Series F, Red River Valley Water Supply Project. (President Carlsrud)
  8. Discuss extension of City Administrator’s contract. (President Carlsrud)
  9. Discuss Bids for Northwest Area Water System Improvements. (City Engineer)
  10. Discuss Water Tower Surcharge amount. (City Administrator Crawford)
  11. Discuss status of Phase IV PFP. (City Engineer)
  12. Discuss regulation of concrete work and storm water management. (City Administrator Crawford)

DEPARTMENT REPORTS. (3:30PM)

  1. Sanitation Department
    1. Water Department
    1. Electric Department
    1. Fire Department
      1. Fire Extinguisher Report
      1. Blighted & Dangerous Buildings
    1. Police Department
    1. Street Department
    1. Administration

            Building Permit Report

            Court Report

Adjourn

Minutes Available text with City of Valley City Logo above

9.16.2025 Finance Minutes

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City Commission Finance Meeting

Valley City, North Dakota

Tuesday, September 16, 2025

2:30 PM

Called to Order

President Carlsrud called the meeting to order at 2:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Erickson, Commissioner Gulmon.

Other present: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Deputy Auditor Johnson, Police Chief Horner, City Engineer Petersen, City Engineer Eslinger.

Agenda Items

Review monthly bills/reports. Finance Director Klein reviewed the monthly bills and reports.

Discuss Valley City NW Water Tower. City Engineer Eslinger reviewed the cost options with the project and what the 30 year loan payments would look like. Consensus was the City would do a $500,000 down payment and look at a $2 base fee per meter monthly charge on utility billing.

Review CD Renewal Options. The Commission reviewed CD rate options. Consensus was to renew the rates at Dacotah Bank for 7 months and going forward the Finance Committee will determine CD renewals and report to the City Commission.

Review Settlement Agreement for the 2nd Ave 3rd St. NE Reconstruction Project. Commissioner Bishop moved to add Review Settlement Agreement for the 2nd Ave 3rd St. NE Reconstruction Project to the agenda, seconded by Commissioner Erickson.

Motion passed unanimously.

City Engineer Petersen reviewed the Notice of Intent and change orders with STRATA. The dollar amount paid by the City and NDDOT would not change due to these documents. Consensus was to move forward.

Department Reports

Department Spotlight – New Employees since 1.1.2025

Sanitation Department Forman Swart reported on getting new software for the Transfer Station.

Water Department Water Treatment Superintendent Hesch reported on the lagoon.

Electrical Department Electrical Superintendent Senf reported on progress of current projects.

Fire Department Fire Chief Magnuson reported monthly calls and blighted buildings.

Police Department Police Chief Horner reported monthly calls for service and discussed vehicle purchase in 2026. Commission agreed for the Police Department to purchase the Ford Explorer in 2026. Chief Horner updated the Commission on Back the Blue funds awarded and a potential agreement with ND Department of Health and Human Services to develop the Responsible Tobacco Retailer Training Project.

Street Department Operations Superintendent Klemisch reported on progress of current projects.

Administration

City Administrator Crawford discussed Ordinance changes and PFP Buyouts. Discussed the Preliminary & Design Engineering services for the Exit 292/Loves Access Flex Fund Application. Commissioners agreed to pay 5% of the project, which is a 50/50 cost share with the County for the local 10% share.

Finance Director Klein discussed current CD’s and gave an update on changes made to the budget.

Adjourn – 4:42 PM

Minutes Available text with City of Valley City Logo above

9.16.2025 Commission Minutes

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Members present: President Carlsrud, Commissioner Erickson, Commissioner Bishop, Commissioner Magnuson, Commissioner Gulmon.

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Deputy Auditor Johnson, City Engineer Petersen, City Engineer Eslinger, Police Chief Horner. 

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Commissioner Bishop moved to remove NB2. Approve Valley City NW Water Tower Opinion of Probable Cost and Discussion Project Cost Saving Options, seconded by Commissioner Magnuson.

Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

  1. Approve Minutes from the 9.2.2025 Commission Meetings.
  2. Approve Contractor License:
    1. Sperle Masonry Inc. – West Fargo
    1. Legacy Building Solutions, LLC – South Haven MN
    1. Nelson Construction LLC – Oriska
    1. David L Singleton – Valley City
  3. Approve Contractor License Renewal:
    1. Abel’s Remodeling SRVS

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.

Motion passed unanimously.

PUBLIC HEARING

Open public Hearing Regarding the 2026 Annual City Budget.

Commissioner Bishop moved to close, seconded by Commissioner Magnuson.

Motion passed unanimously.

ORDINANCE

ORD 1176. Second and Final reading of Ordinance 1176, an Ordinance to amend and reenact Section 8-04-06 of the Valley City Municipal Code related to tobacco license violations.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.

Motion passed unanimously.

ORD 1177. Second and Final reading of Ordinance 1177, an Ordinance to create and enact Title 21 of the Valley City Municipal Code related to gaming.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

ORD 1178. Second and Final reading of Ordinance 1178, an Ordinance to amend and reenact Sections 15-01-09 and 15-01-16 of the Valley City Municipal Code related to public works accounts receivable.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

ORD 1179. First reading of Ordinance 1179, an Ordinance to create and enact Section 01-01-17 of the Valley City Municipal Code related to billing and fees for city services.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

ORD 1180. First Reading of Ordinance 1180, an Ordinance Adopting the 2026 Annual City Budget.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

RESOLUTION

RES 2501. A Resolution Approving Final Plans, Specifications and Authorizing Engineer to Advertise for Bids for Northwest Area Water System Improvements.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the Amount of $1,708,011.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford gave an update on the Service Center project.

City Engineer Petersen gave an update on construction projects.

City Engineer Eslinger gave an update on the Water Tower project bids.

Commissioner Erickson reminds local citizens the last tree pickup day is September 25th and to please call Public Works to get your name on the list.

ADJORN

10.7.2025 Commission Meeting Agenda

Posted on by

City Commission Meeting
Valley City, North Dakota

Tuesday, October 7, 2025
5:00 PM

The City Commission Meeting will begin on Tuesday, October 7, 2025 at 5:00 PM CT, at the City Commission Chambers, 220 3rd St. NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/84914051554 or listen by calling (1 346 248 7799) Webinar ID:  849 1405 1554.

Next Resolution No. 2502            Next Ordinance No. 1181

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

 

Approval of Consent Agenda

  1. Approve Minutes from the 9.16.2025 Finance and Commission Meetings.
  2. Approve Contractor Licenses:
    1. Advanced Striping, Inc. – Fargo
    1. Sieg Construction – Valley City
    1. Vita Roofing LLP – Fargo
  3. Approve Local Raffle Permit:
    1. Valley City Area Chamber of Commerce
    1. Trinity Lutheran WELCA
    1. St. Catherine School
    1. SHINE

Roll Call:    Erickson          Gulmon           Bishop             Magnuson        Carlsrud

Public Comments

This portion of the meeting provides a limited public forum for Valley City residents, property owners and business owners to address the Board of City Commissioners on topics related to City business.  Interested persons must submit a comment card with the individual’s name, address, and the topic to be commented upon. Non-residents must provide the address of the City of Valley City business the individual operates or works at or the address of real property which the individual owns within the City of Valley City. Comments cards must be provided to the meeting secretary and approved prior to speaking. Public comments are limited solely to business matters and concerns pertinent to the City.

The following rules apply to Public Comments:

  • Limited to five minutes per speaker.
  • Must not interfere with the orderly conduct of the meeting.
  • Must not be defamatory, abusive, harassing, or unlawful.
  • May be prohibited if an alternative procedure exists to bring that particular type of public comment before the City, the public comment includes confidential or exempt information, or the public comment is otherwise prohibited by law.

Submission of written comments: In lieu of speaking, a written comment may be delivered to the meeting secretary prior to the start of the meeting. Written comments are limited to two pages. Any member of the public seeking to comment without attending in person may submit written comments to jhintz@valleycity.us. Written comments hand delivered at the time of the meeting or emailed prior to 4:00 pm on the date of the meeting will be distributed to the Board for their information and maintained in City files.  Written comments are not read aloud at the meeting

Public Hearing

PH1. Public Hearing Regarding Special Assessment

Projects:

            Paving Improvement District No. 126

            Water Main Improvement District No. 104

            Sanitary Sewer Improvement District No. 68

            Storm Sewer Improvement District No. 55

Declare Public Hearing Open.

Close Public Hearing.

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

Approve Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No. 126, Water Main Improvement District No. 104, Sanitary Sewer Improvement District No. 68 and Storm Sewer Improvement District No. 55. (Finance Director Klein)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

PH2. Public Hearing Regarding Special Assessment

Projects:

            Paving Improvement District No. 128

            Water Main Improvement District No. 105

            Sanitary Sewer Improvement District No. 69

Declare Public Hearing Open.

Close Public Hearing.

Roll Call:          Magnuson        Erickson           Gulmon           Bishop             Carlsrud

Approve Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No. 128, Water Main Improvement District No. 105, and Sanitary Sewer Improvement District No. 69. (Finance Director Klein)

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

Ordinance

ORD 1179. Second and final reading of Ordinance 1179, an Ordinance to create and enact Section 01-01-17 of the Valley City Municipal Code related to billing and fees for city services.  (City Attorney Martineck)

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

ORD 1180. Second and final reading of Ordinance 1180, an Ordinance Adopting the 2026 Annual City Budget.   (Finance Director Klein)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

Resolution

RES 2502. A Resolution authorizing filing of application with the North Dakota Department of Environmental Quality for a loan under the Clean Water Act and/or the Safe Drinking Water Act. (Finance Director Klein)

Roll Call:         Magnuson       Erickson          Gulmon           Bishop             Carlsrud

New Business

NB1. Approve Accepting Award for Back the Blue Funds. (Police Chief Horner)

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

NB2. Approve Agreement with the ND Department of Health and Human Services for the Police Department to develop the Responsible Tobacco Retailer Training Project. (Police Chief Horner)

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

NB3. Approve Interim Financing Agreement, Series F, for Red River Valley Water Supply Project. (President Carlsrud)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

NB4. Approve opening a CD in the amount of $2,000,000 at Dacotah Bank. (Finance Director Klein)

Roll Call:          Magnuson        Erickson           Gulmon           Bishop             Carlsrud

City Administrator’s Report
City Updates & Commission Reports
Adjourn

Minutes Available text with City of Valley City Logo above

9.2.2025 Commission Minutes

Posted on by

Members present: President Carlsrud, Commissioner Erickson, Commissioner Bishop, Commissioner Magnuson, Commissioner Gulmon.

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Deputy Auditor Johnson, City Engineer Petersen, City Engineer Eslinger, Police Chief Horner. 

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

No changes made.

APPROVAL OF CONSENT AGENDA

  1. Approve Minutes from the 8.19.2025 Finance & Commission Meetings.
  2. Approve Local Raffle Permits:
    1. Dakota Rider MC
    1. Sheyenne Valley Friends of Animals
    1. Valley City USBC Association
  3. Approve Contractor License’s:
    1. Dakota Electric Construction CO. Inc. – Fargo
    1. Border Construction – Fargo
    1. Asphalt Surface Technologies Corporation dba ASTECH Corp. – St. Cloud, MN
    1. Pierce Lee Roofing – Fargo
    1. Western Products Inc. – Fargo
    1. All New Gutter Service Inc. – Fargo
    1. Singh Contracting Inc. – Bismarck
    1. Sprinturf LLC – Daniel Island, SC
    1. Peterson Sheet Metal, Inc. – Bemidji, MN
  4. Approve Contractor License Renewal:
    1. Construction Engineers, Inc.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

ORDINANCE

ORD 1176. First reading of Ordinance 1176, an Ordinance to amend and reenact Section 8-04-06 of the Valley City Municipal Code related to tobacco license violations.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

ORD 1177. First reading of Ordinance 1177, an Ordinance to create and enact Title 21 of the Valley City Municipal Code related to gaming.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

ORD 1178. First reading of Ordinance 1178, an Ordinance to amend and reenact Sections 15-01-09 and 15-01-16 of the Valley City Municipal Code related to public works accounts receivable.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

RESOLUTION

RES 2500. A Resolution amending the Master Fee Schedule.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

NEW BUSINESS

Approve Agreement for Cost-Share Reimbursement for Valley City Permanent Flood Protection not to exceed $9,595,675.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

Consider Visitor Committee recommendation to approve the Image Enhancement Grant Application for Bakkegard and Schell in the amount up to $7500 for the renovations and signage of their current building at 159 12th Ave SE.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Consider Visitor Committee recommendation to change the current Image Enhancement Application and Guidelines to include “other buildings that meet the criteria of the Image Enhancement purpose as determined by the committee.”

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Approve Application for Residential Improvement exemption – 605 Central Ave N.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

Approve Application for Residential Improvement exemption – 638 3rd St. SE.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Review Valley City NW Water Tower Opinion of Probable Cost and Discussion Project Cost Saving Options.

No action was needed.

Approve terms of soil remediation at 98.9 acres in the NE Quarter of Section 10, TWP 141N, Range 59W, and Auditor’s Lot 2 of the NE Quarter of Section 31, TWP 140N, Range 58W.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.

Motion passed unanimously.

Approve Change Order for Sanitary Sewer improvement district 72 – Reline Project.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford gave an update on the Service Center.

Finance Director Klein provided a reminder that the budget hearing will be next meeting and special assessments for 2024 will be going out.

City Engineer Petersen gave an update on construction projects.

Operations Superintendent Klemisch gave a mosquito spraying update.

ADJORN

Agenda Available

9.16.2025 Commission Agenda

Posted on by

City Commission Meeting
Valley City, North Dakota

Tuesday, September 16, 2025
5:00 PM

The City Commission Meeting will begin on Tuesday, September 16, 2025, at 5:00 PM CT, at the City Commission Chambers, 220 3rd St. NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/82837899005 or listen by calling (1 346 248 7799) Webinar ID:  828 3789 9005

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

 Approval of Consent Agenda

  1. Approve Minutes from the 9.2.2025 Commission Meeting.
  2. Approve Contractor License:
    1. Sperle Masonry Inc. – West Fargo
    2. Legacy Building Solutions, LLC – South Haven MN
    3. Nelson Construction LLC – Oriska
    4. David L Singleton – Valley City
  3. Approve Contractor License Renewal:
    • 1. Abel’s Remodeling SRVS

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

Public Comments

This portion of the meeting provides a limited public forum for Valley City residents, property owners and business owners to address the Board of City Commissioners on topics related to City business.  Interested persons must submit a comment card with the individual’s name, address, and the topic to be commented upon. Non-residents must provide the address of the City of Valley City business the individual operates or works at or the address of real property which the individual owns within the City of Valley City. Comments cards must be provided to the meeting secretary and approved prior to speaking. Public comments are limited solely to business matters and concerns pertinent to the City.

The following rules apply to Public Comments:

  • Limited to five minutes per speaker.
  • Must not interfere with the orderly conduct of the meeting.
  • Must not be defamatory, abusive, harassing, or unlawful.
  • May be prohibited if an alternative procedure exists to bring that particular type of public comment before the City, the public comment includes confidential or exempt information, or the public comment is otherwise prohibited by law.

Submission of written comments: In lieu of speaking, a written comment may be delivered to the meeting secretary prior to the start of the meeting. Written comments are limited to two pages. Any member of the public seeking to comment without attending in person may submit written comments to jhintz@valleycity.us. Written comments hand delivered at the time of the meeting or emailed prior to 4:00 pm on the date of the meeting will be distributed to the Board for their information and maintained in City files.  Written comments are not read aloud at the meeting

PUBLIC HEARING

  1. Open Public Hearing Regarding the 2026 Annual City Budget. (Finance Director Klein)

Motion to Close Hearing:

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

ORDINANCE

ORD 1176. Second and Final reading of Ordinance 1176, an Ordinance to amend and reenact Section 8-04-06 of the Valley City Municipal Code related to tobacco license violations. (City Attorney Martineck)

Roll Call:          Magnuson        Erickson           Gulmon           Bishop             Carlsrud

ORD 1177. Second and Final reading of Ordinance 1177, an Ordinance to create and enact Title 21 of the Valley City Municipal Code related to gaming. (City Attorney Martineck)

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

ORD 1178. Second and Final reading of Ordinance 1178, an Ordinance to amend and reenact Sections 15-01-09 and 15-01-16 of the Valley City Municipal Code related to public works accounts receivable. (City Attorney Martineck)

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

ORD 1179. First reading of Ordinance 1179, an Ordinance to create and enact Section 01-01-17 of the Valley City Municipal Code related to billing and fees for city services. (City Attorney Martineck)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

ORD 1180. First Reading of Ordinance 1180, an Ordinance Adopting the 2026 Annual City Budget. (Finance Director Klein)

Roll Call:          Magnuson        Erickson           Gulmon           Bishop             Carlsrud

RESOLUTION

RES 2501. A Resolution Approving Final Plans, Specifications and Authorizing Engineer to Advertise for Bids for Northwest Area Water System Improvements. (City Engineer)

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

NEW BUSINESS

NB1. Approve Monthly Bills for the City and Public Works in the Amount of $1,708,011. (Finance Director Klein)

Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

NB2. Approve Valley City NW Water Tower Opinion of Probable Cost and Discussion Project Cost Saving Options. (City Engineer)

Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

CITY ADMINISTRATOR’S REPORT

CITY UPDATES & COMMISSION REPORTS

ADJOURN

Agenda Available

9.16.2025 Finance Agenda

Posted on by

City Commission Finance Meeting

Valley City, North Dakota

Tuesday, September 16, 2025

2:30 PM

The City Commission Meeting will begin on Tuesday, September 16, 2025 at 2:30 PM CT, at the City Commission Chambers, 220 3rd St. NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/84963788181 or listen by calling (1 346 248 7799) Webinar ID: 849 6378 8181

CALL TO ORDER

ROLL CALL

AGENDA ITEMS

  1. Review monthly bills/reports (Finance Director Klein)
  2. Discuss Valley City NW Water Tower. (City Engineer)
  3. Review CD Renewal Options (Finance Director Klein)

DEPARTMENT REPORTS. (3:30PM)

Department Spotlight – New Employees since 1.1.2025

  1. Sanitation Department
  2. Water Department
  3. Electric Department                                                                                         
  4. Fire Department/Blighted & Dangerous Buildings                                               
  5. Police Department                                                                                             
  6. Street Department
  7. Administration
    • Building Permit Report 
    • Court Report   

ADJOURN

Minutes Available text with City of Valley City Logo above

8.19.2025 Finance Minutes

Posted on by

City Commission Finance Meeting

Valley City, North Dakota

Tuesday, August 19, 2025

2:30 PM

Called to Order

President Carlsrud called the meeting to order at 2:30 PM.

Roll Call

Members present: President Carlsrud, Commissioner Bishop, Commissioner Erickson, Commissioner Gulmon.

Other present: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Deputy Auditor Johnson, police Chief Horner.

Agenda Items

Review monthly bills/reports. Finance Director Klein reviewed the monthly bills and reports.

Discuss Rosebud Parking Lot. Discussion was held on the Rosebud Parking Lot issues. Consensus was to go with signage rather than cameras due to cost. 

Discuss Transfer of 832 4th Ave NE to Valley City Public Schools. Discussion was held on the Transfer of 832 4th Ave NE to Valley City Public Schools. Consensus was to approve transfer contingent on keeping Mindy’s garden in place.

Discuss Change Order for Sewer Reline. Discussion was held on the Change Order for the Sewer Reline. Consensus was to allow the City Administrator to approve anything $75,000 and lower. Anything higher will require further Commission approval.

Option Agreement and Easement – State Interoperability Radio Network. Discussion was held on the Option Agreement and Easement for the SIRN tower site on City property in Barnes County.

Discuss additional soil remediation site on a portion of the South half of the Southwest quarter 27-140-58. Discussion was held on the additional soil remediation site. Consensus was to approve the area.

Discuss Valley City Housing Incentive Program. Discussion was held on the Valley City Housing Incentive Program. Consensus was to allow the Incentive Program for new hook ups only.

Discuss Public Safety at City Transfer Station. Discussion was held on creating a waiver for loading woodchips into trailers and use of the tree site.

Department Reports

Department Spotlight – Fire Department & Remaining City Hall Employees

Sanitation Department Forman Swart reported the landfill is still taking in a lot of trees, and gave the numbers for the clean up week back in May.

Electrical Department Electrical Superintendent Senf reported the crew is working South of town and they are still behind schedule.

Fire Department Fire Chief Magnuson reported on dangerous buildings. 

Police Department Police Chief Horner reported that the PD has attended several events in Valley City including Safety in the Park. Health Department is inquiring the VCPD about the ability to contact with us to teach our alcohol server training classes.

Street Department Operations Superintendent Klemisch reported the County Highway Department will be doing their annual bridge inspections next Wednesday. They will also be replacing a culvert on the landfill road sometime in the next month. School crossings were painted last week. The City continues to pick up trees from the summer storms. Sprayed for mosquitos last week. The contractor has arrived to paint the water tower up by the John Deere Building.

Administration

City Attorney Martineck suggested that tobacco and alcohol license violations be enforced more consistently and recommended an ordinance change.

Finance Director Klein discussed late payment fees on public works accounts receivable.

Adjourn

The meeting was adjourned at 4:27PM.

Minutes Available text with City of Valley City Logo above

8.19.2025 Commission Minutes

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President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson.

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Deputy Auditor Johnson, Police Chief Horner.

PLEDGE OF ALLEGIANCE

OATH OF OFFICE FOR POLICE OFFICER CODY PERDUE

APPROVAL OF AGENDA

Add NB7. Approve Change Order for Sanitary Sewer Reline Project.

Add the District 24 Republican Raffle Permit to the Consent Agenda.

Commission Bishop moved to add the District 24 Republican Raffle Permit to the Consent Agenda, and to add NB7. Approve change order for sanitary sewer reline project, seconded by Commissioner Gulmon.

Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

  1. Approve Minutes from the 8.5.2025 Commission Meeting.
  2. Approve Local Raffle Permits:
    1. VCSU Foundation – Booster Club
    1. Hi-Liners Booster Club Inc.
    1. CHI Mercy Health Foundation
    1. Barnes County Senior Citizens Council, Inc.
    1. District 24 Republican

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

RESOLUTION

RES 2498. A Resolution Authorizing Filing of Application with the North Dakota Department of Environmental Quality for a $600,000 Loan through the Clean Water State Revolving Fund.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.

Motion passed unanimously.

RES 2499. A Resolution Authorizing Transfer of 832 4th Ave NE.

Commissioner Gulmon moved to approve contingent on keeping Mindy’s Garden, seconded by Commissioner Bishop.

Motion passed unanimously.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the Amount of $2,287,683.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

Approve Transfer of 832 4th Ave NE to Valley City Public Schools.

Commissioner Gulmon moved to remove this agenda item, seconded by Commissioner Erickson.

Motion passed unanimously.

Approve the Valley City Barnes County Development Corporation request to fund the Recruiting & Retention Coordinator Position for 3 Years at $80,000/Year with funds sourced from City Sales Tax dedicated to Economic Development.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

Approve the Valley City Barnes County Development Corporation request for an additional $10,000/year for 3 Years for the Resource Development Specialist Position with funds sourced from City Sales Tax dedicated to Economic Development.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

Approve Option Agreement and Form of Easement for State Interoperability Radio Network Tower to be constructed by Allo Towers.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.

Motion passed unanimously.

Approve terms of license authorizing City to use a portion of the South Half of the Southwest Quarter 27-140-58 for additional soil remediation.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

Approve Change Order for Sanitary Sewer Reline Project.

Commissioner Bishop moved to approve giving the City Administrator the authorization to approve change order up to $75,000 for the sanitary sewer reline project, seconded by Commissioner Erickson.

Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford reported last week at the State Water Commission Meeting we requested funds for 9.59 million dollars, for the continuation of the construction of phase 4 and design of phase 5 and 6 of our Permanent Flood Protection and that was approved. The metal portion of the new Service Center building will be delivered at the end of August. City Engineer Petersen was brought up to explain the removal of contaminated soil and DEQ requirements we follow. Based on his understanding talking to their Environmental Specialists working with DEQ, the intent is not to remove all the legacy contaminant soils on the site. Following the excavation of the material required for the project, baseline samples are taken from the bottom and/or the sidewalls of the excavation limits to document the remaining levels of contamination beyond the construction limits. This is done for future construction activity on the site that may encounter these soils.

Police Chief Horner spoke on what is allowed for passing school buses now that school is back in session. When there are flashing yellow lights you are allowed to pass the school bus but always be watching for the kids, when there is a red stop sign out and lights turn to red both lanes of travel must stop until the sign retracts and the lights turn off.

City Engineer Petersen gave an update on the Flood Protection Projects, as well as the Shared Use Path Project. Seal Coat work will start on Monday.

Commissioner Gulmon acknowledged and gave credit to Gwen and Chad Petersen of KLJ for all the work and time they put into securing 9 ½ million dollars in Permanent Flood Protection for Valley City.

Commissioner Erickson reminded residents there is a recycling center and to please use it.

Commissioner Bishop echoed onto Commissioner Gulmon’s report and thanks for the good job from Gwen and Chad. 

Mayor Carlsrud tagged onto Commission Erickson’s report and reminded those to use the recycling center. Thanks to whole staff still cleaning up from the storms this summer while doing their regular jobs. Thanks the Commissioners for serving.

Meeting was adjourned at 5:39 P.M.