Special Valley City Commission Proceedings
May 22, 2018
7:00 AM Meeting, City Hall

President Carlsrud presided and continued with roll call at 7:00 PM.

Members present: Commissioner Bishop, Commissioner Powell.

Member absent: Commissioner Pedersen, Commissioner Magnuson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Mertins.

Pledge of Allegiance

New Business

Consider recommendation to accept the bid for the 2018 Sidewalk Replacement in the southeast portion of town, in the amount of $53,322.90 from T. Gille Enterprises
City Administrator Schelkoph stated there were three bids for this project and recommended awarding to the low bidder, T. Gille Enterprises. Commissioner Powell moved to approve accepting the bid from T. Gille Enterprises, seconded by Commissioner Bishop.

City Auditor Richter stated the budget for 2018 Sidewalk Replacement & Shaving from the R&R fund is $30,000 for city-owned properties and the 25% portion. The estimated expenses for 2018 is $70,000. Richter recommended increasing the budget by $40,000 for the 2018 Sidewalk Replacement & Shaving.

Commissioner Bishop rescinded his second and Commissioner Powell rescinded his motion.

Commissioner Powell moved to approve accepting the bid for the 2018 Sidewalk Replacement in the amount of $53,322.90 from T. Gille Enterprises and to transfer money from the R&R fund as necessary, seconded by Commissioner Bishop. The motion passed unanimously.

Consider recommendation to accept the bid for the 2018 Sidewalk Shavings (Repair) in the southwest portion of town, in the amount of $71,274.00 from Precision Concrete Cutting

City Administrator Schelkoph stated this is the fourth year of the sidewalk repair program. Schelkoph recommended the approval of this bid.

Commissioner Bishop moved to approve accepting the bid for the 2018 Sidewalk Shavings in the amount of $71,274.00 from Precision Concrete Cutting and to transfer money from the R&R fund as necessary, seconded by Commissioner Powell. The motion passed unanimously.

Adjourn

The meeting was adjourned at 7:08 am.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

Valley City Commission Proceedings
May 15, 2018
5:00 PM Meeting, City Hall

President Carlsrud presided and continued with roll call at 5:00 PM.

Members present: Commissioner Pedersen, Commissioner Magnuson, Commissioner Bish­op.

Member absent: Commissioner Powell

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Mertins, Assessor Hansen, Public Works Accountant/Manager Jacobson, Building/Fire Inspector Andersen, Fire Chief Retterath, Police Chief Hatcher, Chad Petersen from KLJ.

President Carlsrud requested a moment of silence for Peace Officer Memorial Day.

Pledge of Allegiance

Approval of Agenda – Addition of Consent E.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the May 1, 2018 meeting, seconded by Commissioner Magnuson. The motion passed unanimously.

Approval of Consent Agenda

1. Approve Raffle Permit for Ashtabula Fireworks Association
2. Approve Application to Block off Street for Sheyenne Valley Soapbox Derby on Central Avenue on June 2-3, 2018
3. Approve Application to Block off Street for Rally in the Valley Street Dance on June 16, 2018 on 100 Block E Main Street
4. Approve Electrician License for Maple River Electric
5. Approve Application to Block off Street for VFW 2764 on May 28, 2018 on 100 Block E Main Street for Memorial Day event

Commissioner Pedersen moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.

Public Comments

Gary Schlagel recommended the retrofitting of lights and elimination of bumpouts for Central Avenue project.

Ordinance

Approve first reading of Ordinance No. 1032, an Ordinance Amending Title 4, Alcoholic Beverages

City Attorney Mertins introduced the first reading of Ordinance No. 1032, which would create microbrewery, taproom and flower shop/gift shop off sale wine licenses. In addition, the section regarding license – termination, suspension and revocation was amended.

Commissioner Bishop inquired if the flower shop class is subject to server training. City Attorney Mertins confirmed server training is required.

President Carlsrud asked if the wine would be required to be part of an arrangement. City Attorney Mertins indicated at this point no.

Commissioner Magnuson requested more communication with existing business owners and license holders before new classes or licenses are created. Magnuson is not ready for an ordinance.

No action was taken.

Resolution

Consider Resolution No. 2145, a resolution Accepting Bid and Awarding Contract for Project No. UGP-SU-2-990(055)059, 3^rd Ave SE Reconstruction from 4^th St SE to Main St (Paving Improvement District No. 115)
Chad Petersen from KLJ reported bid opening was held on May 11, 2018. Three bids were received with Swanberg Construction the low bid at $1,025,329.16 which is approximately 5.2% over the Engineer’s Estimate. NDDOT recommends awarding bid to Swanberg Construction. City Administrator Schelkoph reported street lights are apart of this project therefore grant funds are involved. City Attorney Mertins recommended the resolution taking effect after final NDDOT review is complete.

Commissioner Pedersen moved to approve Resolution No. 2145 contingent upon NDDOT review and approval, seconded by Commissioner Magnuson.

Chad Petersen reported the local share will increase approximately $23,000 with the majority in the non-participating water/sewer portion of the project.

City Administrator Schelkoph stated the increase for the sewer/water portion of the project will not be passed onto residents as the city policy caps these special assessments at $4,000.

City Auditor Richter stated the estimated assessments during the protest period were quoted higher to property owners since the project was not part of the grant program at that time.

The motion passed unanimously.

Consider Resolution No. 2146, a resolution Accepting Bid and Awarding Contract for Project No. UGP-SU-2-990(057), Central Avenue Streetscape and Concrete Pavement Repair

Chad Petersen from KLJ reported bids were opened on May 11, 2018. One bid was received from Strata Corporation which is 21.4% over the Engineer’s Estimate. Petersen has reviewed options with the NDDOT. The original NDDOT grant requirement was for construction to be completed in 2018. Petersen has worked with the NDDOT since bid opening and now NDDOT will allow for an October bid opening with construction to be started and completed in 2019.

Commissioner Magnuson moved to reject the bid and proceed forward to rebid the project in October 2018, seconded by Commissioner Pedersen.

Commissioner Bishop indicated the project is still too expensive at $1.9 million or $2.3 million but was fine with $1.5 million project.

Commissioner Magnuson stated he is hopeful bids will be better at the October bid opening.

Roll call vote: Magnuson – aye, Pedersen – aye, Bishop – nay, Carlsrud – aye. Motion carried.

New Business

Approve Construction Engineering Services with KLJ for Paving Improvement District No. 114 (7^th St SE Mill & Overlay) in the amount of $34,750

Chad Petersen reviewed Paving Improvement District No. 114. Commissioner Bishop moved to approve the construction engineering services agreement with Paving Improvement District No. 114, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Construction Engineering Services with KLJ for Paving Improvement District No. 117 (2018 Mill & Overlay and Seal Coat) in the amount of $56,500

Chad Petersen reviewed Paving Improvement District No. 117. Commissioner Pedersen moved to approve the construction engineering services agreement with Paving Improvement District No. 117, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Preliminary and Design Engineering Agreement for 5^th Ave NW Street Reconstruction from Main Street to 12^th Street NW in an amount not to exceed $144,500

Chad Petersen stated 5^th Avenue NW is part of the Urban Road program and this would be for 2019 construction. Commissioner Magnuson inquired if alternatives such as widening the street could be included. Petersen stated a field review with NDDOT could be included to provide public input meetings, in addition a kickoff meeting could be scheduled to allow property owners and resident to identify needs and provide ideas. Commissioner Magnuson preferred the kickoff meeting to allow for input to be incorporated into design concepts.

Commissioner Pedersen moved to approve the preliminary & design engineering agreement, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Special Alcohol Beverage Event Permit for RND Inc. dba NuBar for Rally in the Valley Street Dance on June 16, 2018; Approve Special Alcohol Beverage Event Permit for VFW Post 2764 for Rally in the Valley Street Dance on June 16, 2018; Approve Special Alcohol Beverage Event Permit for The Captain’s Pub for Rally in the Valley Street Dance on June 16, 2018

City Auditor Richter clarified all three requests are for 9:00 PM to 1:00 AM. Commissioner Bishop moved to approve all three Special Alcohol Beverage Event Permits, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve City Commission schedule change for City Commission and Finance meetings to be held on Monday, July 2, 2018

Commissioner Bishop moved to approve the schedule change, seconded by Commissioner Magnuson. The motion passed unanimously.

Consider advertising for bids: the sale of City Parking Lot south of Hub-Mac more specifically described as Parcel Number 63-3473111, Lots 3-6, Block 31 Original Townsite

City Administrator Schelkoph stated the City has attempted to sell this parking lot previously. Recently interest has been expressed in purchasing the lots. Schelkoph recommended bid opening on June 4 at 3:00 PM. Bids open June 4 at 3:00. Commissioner Magnuson inquired about the minimum bid. Schelkoph recommended using the average square foot cost of an open lot in Valley City. Commissioner Pedersen requested consideration for floodway pricing. Schelkoph confirmed Valley City Parks and Rec could participate in the bidding process if interested.

Commissioner Bishop moved to approve advertising for bids, seconded by Commissioner Magnuson. Schelkoph confirmed the lot could be re-surfaced. Building Inspector Andersen stated a special permit is required to re-surface. Chad Petersen requested if this lot is designated as a staging area for Permanent Flood Protection that this be included in the bidding process.

The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph thanked city crews for work during Cleanup Week and promoted the use of the 24/7 grass, leave and tree branch collection site.

City Updates & Commission Reports

Building Inspector Andersen reported Precision Concrete Cutting has reviewed the southwest portion of town and stated Tony Gille will start replacements in the southeast next week.

Fire Chief Retterath stated recreational fires are permissible, please use carefully. NDFA convention includes a motivational speaker on Friday, June 1 at 10:00, which is open to the public.

Police Chief Hatcher thanked Commission for recognizing peace officer memorial week.

Chad Petersen from KLJ – reported CPR started last week on Wintershow Road with westbound repairs completed. Pre-construction meetings for Sanitary Sewer 61 and Storm Sewer 51 are scheduled this week. Permanent Flood Protection work uncovered a portion of Powerhouse basement and the Commission should anticipate a change order for removal of this structure to build floodwall.

Commissioner Bishop thanked police officers and firefighters for their work.

Commissioner Magnuson stated the new 24/7 grass, leaf and tree branch site is nice to use after the landfill closes.

Adjourn

The meeting was adjourned at 6:01 pm.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

Valley City Commission Proceedings
May 1, 2018
5:00 PM Meeting, City Hall

President Carlsrud presided and continued with roll call at 5:00 PM.

Members present: Commissioner Pedersen, Commissioner Magnuson, Commissioner Bish­op.

Member absent: Commissioner Powell

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Mertins, Assessor Hansen, Public Works Accountant/Manager Jacobson, Building/Fire Inspector Andersen, Fire Chief Retterath, Olice Chief Hatcher, Chad Petersen from KLJ.

Pledge of Allegiance

Proclamation for Stroke Awareness Month

President Carlsrud read the proclamation for Stroke Awareness Month and presented to representatives from Mercy Hospital.

Proclamation for Arbor Day

President Carlsrud read the proclamation for Arbor Day and presented to members of the Beautification Committee. Gerri Makay from NDSU – ND Forest Service presented the 30 year Tree City USA recognition to the City.

Approval of Agenda

No changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the April 17, 2018 meeting, seconded by  Commissioner Magnuson. The motion passed unanimously.

Approval of Consent Agenda

1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
2. Approve Monthly Bills for the City and Public Works in the Amount of $2,884,496.63
3. Approve Electrician and/or Plumber Licenses for Tim’s Plumbing, Valley Electric
4. Approve Raffle Permit for Sheyenne Valley Bowmen, Valley City Fire Department

Commissioner Pedersen moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.

Public Comments

Lloyd Nelson inquired about the Streetscape project and cost share. Bob Werkhoven spoke against using the utility fund as a source of the local share. Gary Schlagel spoke against Streetscape plans and specifications.

Ordinance

Approve second and final reading of Ordinance No. 1031, an Ordinance Amending Title 4, Alcoholic Beverages

City Attorney Mertins reviewed the changes made for the second reading of Ordinance No. 1031.

Commissioner Bishop moved to approve the second and final reading of Ordinance No. 1031, seconded by Commissioner Magnuson. The motion passed unanimously.

New Business

Approve Recommendation from Renaissance Zone Board for 523 Legacy Lane for a 5 year income tax exemption and a 5 year property tax exemption up to $250,000 for purchase of a new home, and designate it as VC-84 (pending receipt of Certificate of Good Standing)

Commissioner Pedersen move to approve VC-84 for a 5 year income tax exemption and a 5 year property tax exemption up to $250,000 for purchase of a new home, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Recommendation from Renaissance Zone Board for 1036 7^th Avenue NW for a 5 year income tax exemption and a 5 year property tax exemption for new construction, and designate it as VC-108 (pending receipt of Certificate of Good Standing)

Commissioner Bishop moved to approve VC-108 for a 5 year income tax exemption and a 5 year property tax exemption for new construction, seconded by Commissioner Pedersen. The motion passed unanimously.

Approve Special Alcohol Beverage Event Permit for Hi-Line Hospitality at VCSU on May 10, 2018 for Employee Recognition Dinner

Commissioner Pedersen moved to approve the special alcoholic beverage event permit, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Construction Engineering Services with KLJ for Paving Improvement District No. 116 in the amount of $56,500

Chad Petersen from KLJ reported the construction engineering for the segments that correspond with the NDDOT project include 5^th Avenue NE, Wintershow Road, 8^th Avenue SW would be at 18.68%. Central Avenue is addressed separately. Commissioner Pedersen moved to approve the construction engineering services with KLJ for Paving Improvement District No. 116, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Construction Engineering Services with KLJ for Sanitary Improvement District No. 62  in the amount of $6,700

Chad Petersen reported construction engineering is at 16.98% for Sanitary Sewer Improvement District No. 62. Commissioner Bishop moved to approve the construction engineering services with KLJ, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Construction Engineering Services with KLJ for Storm Sewer Improvement District No. 51 in the amount of $10,900

Chad Petersen reported construction engineering is at 18.79% for this project. Commissioner Magnuson moved to approve construction engineering for Storm Sewer Improvement District No. 51, seconded by Commissioner Pedersen. The motion passed unanimously.

Consider implementation of Request For Proposal process for two 2019 Construction projects

City Administrator Schelkoph stated the Request for Proposal process could begin for two 2019 construction projects: Storm Water, Sewer & Water Main replacement from Main Street to Pioneer Park along 7^th Avenue and 4^th Street NW, and 50-70 blocks of seal coat. A committee will review the proposals. The committee will include City Administrator Schelkoph, City Auditor Richter, and two commissioners: Commissioner Bishop and President Carlsrud.

Commissioner Magnuson moved to approve the Request for Proposal process for the two 2019 construction projects, seconded by Commissioner Bishop.

Commissioner Pedersen asked if the group has the appropriate knowledge to perform the process and qualified that this would be for a qualifications-based proposal.

Gary Schlagel recommended the Commission consider a joint powers agreement between the county and city for engineering services.

Roll call vote: Bishop – aye, Pedersen – nay, Magnuson – aye, Carlsrud – aye. Motion carried.

City Administrator’s Report

City Administrator Schelkoph reminded the public that city cleanup is May 7 – 11, 2018. Schelkoph reported Main Street will remain closed until fall.

City Updates & Commission Reports

City Attorney Mertins reported that the City was served with a civil case by Robert Drake on Thursday, April 7. On April 30, a restraining order request was filed regarding the bids for Streetscape. A hearing is scheduled for May 8, 2018.

City Auditor Richter reported the 2017 annual audit fieldwork will be done May 7 – 11.

City Assessor Hansen will begin yearly inspections for residential properties in the next few weeks.

Building Inspector Andersen stated Mr. Gille won contract for southeast sidewalk replacements. Precision Concrete Cutting will work in the southwest portion of town. Andersen stated May is Building Safety Month.

Fire Chief Retterath stated a burn ban has been issued for Barnes County and Valley City. The VCFD will hose the NDFA convention at the end of the month.

Chad Petersen provided a construction update: concrete pavement repair begins next week. Parking lot carryover work to finish topsoil and seeding will occur in next 1 to 2 weeks.

Commissioner Bishop thanked power crew for work.

President Carlsrud stated VCPW has feathered alleys once and will address again after cleanup week.

Adjourn

The meeting was adjourned at 6:01 pm.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

Valley City Commission Proceedings
April 17, 2018
5:00 PM Meeting, City Hall

President Carlsrud presided and continued with roll call at 5:00 PM.

Members present: Commissioner Pedersen, Commissioner Magnuson, Commissioner Bish­op, Commissioner Powell.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Mertins, Assessor Hansen, Public Works Accountant/Manager Jacobson, Building/Fire Inspector Andersen, Lieutentant Rustebakke, Chad Petersen and Mike Strom from KLJ.

Pledge of Allegiance

Approval of Agenda – Remove Consent D

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the April 3 and April 10, 2018 meetings and April 10, 2018 Board of Equalization meeting, seconded by Commissioner Magnuson. The motion passed unanimously.

Approval of Consent Agenda

1. Approve Raffle Permit for Barnes County Wildlife Federation, Disabled American Veterans, Express Wrestling
2. Approve Electrician, Plumber and/or Mechanical Contractor license for ASAP Electric, RJ’s Plumbing & Heating, Inc.
3. Approve Block off the Street Request for Valley City Public Schools on April 28, 2018 on 4^th Street NW from Central Avenue to 2^nd Avenue
4. Approve Block off the Street Request for Valley City State University Residence Life on May 3, 2018 on Viking Drive from Student Center to intersection of 8^th Avenue

Commissioner Pedersen moved to approve the consent agenda, seconded by Commissioner Powell. The motion passed unanimously.

Public Comments

There were no public comments.

New Business

Approve NDDOT Cost Participation, Construction & Maintenance Agreement for NDDOT Project No. UGP-SU-2-990(057), Central Avenue from Main to 12^th St N

Chad Petersen from KLJ reviewed the NDDOT agreement and stated the local cost share is approximately $400,000. Commissioner Powell moved to approve the NDDOT Cost Participation, seconded by Commissioner Pedersen. Roll call vote – Magnuson: aye,  Pedersen: aye, Bishop: nay, Powell: aye, Carlsrud: aye. Motion carried.

Consider approving Amendment No. 1 for Preliminary & Design Engineering Services with KLJ for NDDOT Project No. UGP-SU-2-990(057), PCN 22043 (Central Avenue)
Chad Petersen from KLJ reported that this request allows KLJ to proceed reducing the size of the bump outs from 8 feet to 6 feet. NDDOT has been consulted. 5^th Street would remain unchanged due to the unsignaled intersection and school zone. The agreement allows for costs up to $16,500.

Commissioner Pedersen moved to approve Amendment No. 1 for Preliminary & Design Engineering Services, seconded by Commissioner Powell. Commissioner Bishop stated concern for additional cost to make the changes. Commissioner Magnuson concerned about additional cost and that all costs weren’t presented at beginning of project.

Roll call vote: Bishop – nay, Powell – aye, Magnuson – nay, Pedersen – aye, Carlsrud – aye. Motion carried.

Approve Permanent Flood Protection Phase IV buyout purchase of 229 4^th Ave SE for the appraised value of $155,00
Assessor Hansen stated that the appraised value was reasonable. Commissioner Bishop moved to approve purchase of 229 4^th Ave SE, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Gaming Site Authorization for Valley City Eagles Aerie 2192 Fraternal Order of Eagles at 345 12^th Ave NE; Hi-Line Hospitality, LLC at 2369 Elm Street; The Labor Club, 214 2^nd Street NE; My Bar Valley City LLC, 240 East Main Street; and Main Street Off Sale LLC – Tavern 94, 455 Wintershow Road 

Commissioner Pedersen moved to approve the gaming site authorizations, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Gaming Site Authorization for ND Wildlife Federation at Valley City Eagles, 345 12^th Ave NE on April 6, 2019

Commissioner Powell moved to approve the gaming site authorization, seconded by Commissioner Pedersen. The motion passed unanimously.

Approve Special Alcohol Beverage Event Permit for City Lights at VCSU on April 25, 2018  for VCBCDC Annual Banquet

Commissioner Bishop moved to approve the special alcohol beverage event permit, seconded by Commissioner Pedersen. The motion passed unanimously.

New Business

Open Public Hearing regarding Special Assessments confirmed by the Special Assessment
Commission for Paving Improvement District No. 112

President Carlsrud declared the hearing open. City Auditor Richter reported the Special Assessment Commission met on April 12, 2018, which certified the amended report. The amended report removed Northwestern Industries from the Improvement District as no work was completed. There were no public comments. Commissioner Bishop moved to close the hearing, seconded by Commissioner Powell. The motion passed unanimously.

Approve Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No. 112

Commissioner Pedersen moved to approve the Paving Improvement District No. 112 special assessments, seconded by Commissioner Magnuson. The motion passed unanimously.

Open Public Hearing regarding Special Assessments confirmed by the Special Assessment Commission for Paving Improvement District No. 113

President Carlsrud declared the hearing open. City Auditor Richter reported that the Special Assessment Commission certified the Paving Improvement District No. 113 special assessments. There were no public comments. Commissioner Bishop moved to close the hearing, seconded by Commissioner Pedersen. The motion passed unanimously.

Approve Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No. 113

Commissioner Powell moved to approve the Paving Improvement District No. 113 special assessments, seconded by Commissioner Magnuson. The motion passed unanimously.

Open Public Hearing regarding Special Assessments confirmed by the Special Assessment Commission for 2017 Parking Lot Improvement District

President Carlsrud declared the hearing open. City Auditor Richter stated the Special Assessment Commission certified the 2017 Parking Lot Improvement District special assessments at the April 12, 2018 meeting. There were no public comments. Commissioner Pedersen moved to close the hearing, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Special Assessments as recommended by the Special Assessment Commission for 2017 Parking Lot Improvement District

Commissioner Bishop moved to approve the 2017 Parking Lot Improvement District special assessments, seconded by Commissioner Magnuson. The motion passed unanimously.

Ordinance

Approve first reading of Ordinance No. 1031, an Ordinance Amending Title 4, Alcoholic Beverages
City Attorney Mertins reviewed the proposed changes included in the first reading of Ordinance No. 1031 which include substantive changes to server training requirements and licensing deadlines. Clarification is included within the violation section.

Commissioner Powell inquired if more definition is required for the “regular work requirements.” City Attorney Mertins stated that this would be determined through fact finding at administrative hearings. Commissioner Magnuson stated business owners requested two renewal periods during previous changes to the ordinance and stated concern changing it now. Commissioner Bishop moved to approve the first reading of Ordinance No. 1031, seconded by Commissioner Powell. The motion passed unanimously.

Resolution

Approve Resolution No. 2144, a Resolution of Sponsorship for After School Latch Key Program dba TL Childcare CDBG Loan Fund Application

Stacy Bowerman, director of the South Central Dakota Regional Council stated that the After School Latch Key Program would be utilizing HUD funds administered by the state. This requires local sponsorship to proceed. Commissioner Pedersen moved to approve Resolution No. 2144, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Resolution No. 2140, a Resolution Accepting Bid and Awarding Contract for Sanitary Sewer Improvement District No. 62 to Swanberg Construction in the amount of $234,938
Mike Strom from KLJ recommended awarding bid to Swanberg Construction in the amount of $234,938. The engineers estimate was $316,000. Commissioner Bishop moved to approve Resolution No. 2140, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Resolution No. 2141, a Resolution Accepting Bid and Awarding Contract for Storm Sewer Improvement District No. 51 to DL Barkie Construction, Inc. in the amount of $167,665

Mike Strom from KLJ stated the recommendation is to award the base bid to DL Barkie Construction in the amount of $167,665. The engineers estimate was $235,000. The alternate was not recommended as the property owner did not want to proceed. Commissioner Powell moved to approve Resolution No. 2141, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Resolution No. 2143, a Resolution to Designate Authorized Representative for the City of Valley City as a Member of Missouri Basin Municipal Power Agency d/b/a Missouri River Energy Services

City Administrator Schelkoph reported MRES requires a board member to serve as the primary delegate per by-laws and asked the Commission to approve. Commissioner Magnuson moved to approve Resolution No. 2143, seconded by Commissioner Pedersen. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph had no report.

City Updates & Commission Reports

Building Inspector Andersen reported that Cleanup Week is May 7 – 11, 2018.

Fire Chief Retterath asked residents to check smoke detectors in homes and duplexs as VCFD has found ones that are not working.

Chad Petersen stated that work on Permanent Flood Protection Phase II construction continues. By-weekly construction meetings will begin April 18.

Adjourn

The meeting was adjourned at 5:51 pm.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City