Category Archives: City Commission

09/23/2019 Special City Commission Minutes

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Special Valley City Commission Proceedings

Monday, September 23, 2019

President Carlsrud called the meeting to order at 12:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell.

Members absent: Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, Police Chief Hatcher.

New Business

Approve Special Alcohol Beverage Event Permit Application submitted by Dakota Silver at VCSU Homecoming Tailgating Event on September 28, 2019

Commissioner Powell moved to approve the permit, seconded by Commissioner Magnuson. The motion passed unanimously.

Adjourn

Meeting was adjourned at 12:02 P.M.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

09/17/2019 City Commission Minutes

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Valley City Commission Proceedings

Tuesday, September 17, 2019

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Powell, Commissioner Erickson.

Members absent: Commissioner Bishop.

Others present: City Administrator Schelkoph, City Attorney Martineck by phone, City Auditor Richter, City Assessor Hansen, Public Works Accountant/Manager Jacobson, Building/Fire Inspector Andersen, Fire Chief Magnuson, Lieutenant Rustebakke, Chad Petersen from KLJ.

Approval of Agenda – Addition of Consent D

Approval of Minutes

Commissioner Magnuson moved to approve the minutes from September 3, 2019 meeting, seconded by Commissioner Powell. Motion carried.

Approval of Consent Agenda

  1. Approve Raffle Permit for Sheyenne Care Center
  2. Approve Parade Application for Valley City State University Homecoming on September 28, 2019 on Central Avenue at 10:30 AM
  3. Approve Block off Street Request on 4th Street NE for City-County Health District on October 1, 2019 from 4:00 – 7:00 PM for the Welcome to the Block Party
  4. Approve Raffle Permit for Valley City Fastpitch

Commissioner Magnuson moved to approve the consent agenda, seconded by Commissioner Erickson. The motion passed unanimously.

Public Comments

Madeline Luke provided comments to the City Commission regarding 2020 budget including salaries, bond rating, and public works expenditures and reserves.

Public Hearing

Public Hearing for 2020 Annual Budget
President Carlsrud declared the public hearing open. Bob Werkhoven inquired if the increase in salaries are based on performance evaluations. Commissioner Magnuson stated based on step increases and COLA increase. Werkhoven commented on potential issues if a city attorney also has private practice. Commissioner Magnuson moved to close the hearing, seconded by Commissioner Erickson. Commissioner Powell recommended the City consider merit based pay. Motion carried to close hearing.

Approve first reading of Ordinance No. 1050, the 2020 Annual Budget Ordinance

Commissioner Magnuson moved to approve first reading of Ordinance No. 1050, seconded by Commissioner Erickson.

Commissioner Powell stated projects are done within budget. Commissioner Magnuson without increasing electrical rates and without increased mill levies, the utility funds are able to support general government including the street department which is funded by the general government funds. City Auditor Richter clarified the cash reserves are at 48%. Richter explained the Moody’s negative cash outlook due to the accounts receivable from the State Water Commission. Richter now seeks payment prior to year-end. Richter stated the City’s goal is for the cash reserves at least 30%.

The motion passed unanimously.

Ordinance

Approve second and final reading of Ordinance No. 1049, an Ordinance Amending Title 14, Motor Vehicles & Traffic

City Attorney Martineck stated there were no changes from the first reading and based on the new ordinance, vehicles on the street will need to move more than 50’ in 72 hours.

Commissioner Powell moved to approve the second and final reading of Ordinance No. 1049, seconded by Commissioner Magnuson. The motion passed unanimously.

New Business

Consider recommendation to begin Renewal Application for Valley City Renaissance Zone

Jim Knutson, Chair of the Renaissance Zone Authority Board, reviewed the program. Started in 2000, 119 projects have been approved with $36 million value; $17 million has been completed and is on the tax rolls which generates $240,000 in tax revenue/year.  Knutson asked if the Commission would like the Renaissance Zone Authority Board to put in the time and effort to begin renewal efforts. Commissioner Magnuson moved to approve beginning the renewal application for the Valley City Renaissance Zone, seconded by Commissioner Erickson. The motion passed unanimously.

Consider construction extension for Brockopp Brewing, LLC pursuant to V.C.M.C. 4-01-11(1.b.iii)

City Attorney Martineck recommended 6 month construction extension for Brockopp Brewing, LLC.  Commissioner Erickson moved to approve the construction extension, seconded by Commissioner Magnuson. The motion passed unanimously.

Consider the purchase of Christmas decorations for the new street lights on Central and Main St. for $14,000

City Administrator Schelkoph stated the existing decorations will not fit on the new light poles. The wreath has been vetted by the Downtown Streetscape Committee and Electrical Superintendent Senf. Schelkoph asked for Commission to continue the purchase of 42 wreaths.

Commissioner Erickson inquired why the old lights can’t be used. City Administrator Schelkoph stated the purchase of the new decorations was not included in the budget for 2019. This cost will be covered from the building site project line item. The building project was delayed as it was over budget. Schelkoph stated the old lights will be put in reserve for reuse later.

Commissioner Powell asked if it is possible to hold off for one year and keep the cash on hand for the building project. Commissioner Magnuson stated the money will be spent either this year or next.

Schelkoph stated typically the large décor is $500-750 each. Schelkoph stated weight of the product was a factor.

Commissioner Magnuson moved to approve the purchase, seconded by Commissioner Powell.  Roll call: Erickson – nay; Bishop – absent; Magnuson – aye; Powell – aye; Carlsrud – aye. Motion carried.

Consider approving Construction Engineering Agreement for Permanent Flood Protection Phase III with KLJ in an amount not to exceed $182,500

Chad Petersen from KLJ reviewed the request for construction engineering agreement for Permanent Flood Protection Phase III – Master Lift Station. City Administrator Schelkoph clarified that this is for the next phase of the project. Commissioner Magnuson moved to approve the construction engineering agreement, seconded by Commissioner Powell. Roll call: Bishop – absent; Magnuson – aye; Erickson – nay; Powell – aye; Carlsrud – aye. Motion carried.

City Administrator’s Report

City Administrator Schelkoph reminded the citizens that the 3rd and final pickup for tree branches will be on September 26-27. Streetlights are being installed on Central Avenue.

City Updates & Commission Reports

City Attorney Martineck clarified that he is a contracted employee without private practice.

Chad Petersen from KLJ stated storm sewer project has closed a portion of Wintershow Road – it should re-open this week; work continues on Central/Main intersection; work will begin on intersection of 9th Street N & Central. Traffic signals for Central Avenue are expected late September/early October.

Commissioner Powell thanked public for putting up with construction.

President Carlsrud thanked employees for work and for Jefferson Elementary parents for working with construction.

Adjourn

Meeting was adjourned at 5:46 P.M.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

11/05/2019 City Commission Agenda

Posted on by

Tuesday, November 5, 2019

5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Minutes from October 15, 2019 meetings

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $                       
  3. Approve Raffle Permit for Art Club Valley City High School, CHI Health at Home, ND Hereford Association, SHINE

Roll Call:          Bishop              Erickson           Powell              Magnuson            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Resolution

  •  Approve Resolution No. 2223, a Resolution Placing City Sales, Use and Gross Receipts Tax Advisory Vote on Ballot of Municipal Election to be held June 9, 2020 (City Administrator Schelkoph)
    Roll Call:          Magnuson        Bishop              Powell              Erickson            Carlsrud

New Business

  • Approve 2020 Board Calendar (City Auditor Richter)
    Roll Call:          Erickson           Magnuson        Bishop              Powell              Carlsrud
  • Approve Annual Maintenance Certification for NDDOT urban federal aid projects (KLJ)
    Roll Call:          Powell              Magnuson        Erickson           Bishop              Carlsrud
  • Consider Amendment to Prepare the SRF Facility Plan for Paving Improvement District No. 119 & 119B (7th Avenue NW & 2nd Avenue NE), in an amount not to exceed $8,500 (KLJ)
    Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud
  • Approve Special Alcohol Event Permit for Fraternal Order of Eagles Aerie 2192 at North Dakota Winter Show for Cattleman’s Auction on December 6, 2019 (City Auditor Richter)
    Roll Call           Magnuson        Erickson           Powell              Bishop              Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

11/05/2019 Finance Agenda

Posted on by

Tuesday, November 5, 2019
3:30 PM

Call to Order

Roll Call

Agenda items

  1. Department reports.
    1. Out of State Travel Requests
  2. Review monthly bills/reports (10 minutes) – (President Carlsrud)
  3. 2020 Board Calendar (City Auditor Richter)
  4. Discuss SRF Facility Plan for Paving Improvement District No. 119 & 119B (7th Avenue NW & 2nd Avenue NE) (KLJ)
  5. Discuss Permanent Flood Protection/Sales Tax Extension (City Administrator Schelkoph)

Adjourn

10/15/2019 City Commission Agenda

Posted on by

Valley City, North Dakota
Tuesday,­ October 15, 2019
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Minutes from October 1, 2019 meeting

Approval of Consent Agenda

  1. Approve Raffle Permit for Sheyenne Valley Friends of Animals

Roll Call:          Erickson           Powell              Magnuson        Bishop              Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Public Hearing

PH1. Final Public Hearing for Community Development Block Grant for After School Latch Key Program dba TL Childcare

Declare public hearing open.

Close hearing.

Roll Call:          Bishop              Erickson           Magnuson        Powell              Carlsrud

Ordinance

O1. Approve Second and Final Reading of Ordinance No. 1051, an Ordinance to Adopt the Valley City Municipal Code and Repeal all Ordinances Previously Adopted with Certain Exceptions (City Attorney Martineck)

Roll Call:          Powell              Bishop              Erickson           Magnuson            Carlsrud

New Business

N1. Receive 2019 Tree Report from City Forester (Willis Wagar)

N2. Approve Appointment of 2020 City Forester and 2020 Contract in the amount of $7,400 (City Administrator Schelkoph)

Roll Call:          Magnuson        Bishop              Powell              Erickson            Carlsrud

N3. Approve Property Tax Exemption for Improvements to 1337 6th Ave NE (City Assessor Hansen)

Roll Call:          Erickson           Bishop              Magnuson        Powell              Carlsrud

N4. Consider paying for elevator repairs at Elks Building (City Administrator Schelkoph)

Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

10/01/2019 City Commission Agenda

Posted on by

Tuesday, October 1, 2019 5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Minutes from September 17 and September 23, 2019 meetings

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $                       
  3. Approve Raffle Permit for St. Catherine School
  4. Approve Block off Street Request by Connect Church for Trunk-or-Treat on October 31, 2019 from 4:00 PM to 8:00 PM on Central Avenue S from 3rd Street to 4th Street

Roll Call:          Powell              Bishop              Magnuson        Erickson            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Public Hearing

PH1) Public Hearing for the Issuance of Class B On-Sale and Off-sale Beer License & Class C On-Sale and off-sale Liquor License to Jeremy Tjon dba The Club House (City Auditor Richter)

Declare public hearing open.

Close hearing.

Roll Call:          Erickson           Magnuson        Bishop              Powell              Carlsrud 

Consider Issuance of Class B & C Licenses to Jeremy Tjon dba The Club House (City Auditor Richter)

Roll Call:          Bishop              Erickson           Powell              Magnuson            Carlsrud

Ordinance

O1) Approve second and final reading of Ordinance No. 1050, the 2020 Annual Budget Ordinance (City Auditor Richter)

Roll Call:          Magnuson        Bishop              Powell              Erickson            Carlsrud

O2) Approve first reading of Ordinance No. 1051, An ordinance to adopt the Valley City Municipal Code and repeal all ordinances previously adopted with certain exceptions (City Attorney Martineck)

Roll Call:          Powell              Magnuson        Erickson           Bishop              Carlsrud

New Business

N1) Approve Gaming Site Authorization for North Dakota Winter Show at North Dakota Winter Show Event Center on December 6, 2019 and at Valley City Eagles Aeries 2192 on December 7, 2019 (City Auditor Richter)

Roll Call:          Erickson           Magnuson        Bishop              Powell        Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

10/01/2019 Finance Agenda

Posted on by

Tuesday, October 1, 2019 4:00 PM

Call to Order

Roll Call

Agenda items

  1. Department reports.
    1. Out of State Travel Requests
  2. Review monthly bills/reports (10 minutes) – (President Carlsrud)
  3. Discuss Blanket Bond (City Auditor Richter)
  4. Review Permanent Flood Protection payment schedule (City Administrator Schelkoph)
  5. Discuss SW Storm Sewer – Viking Drive Estates (KLJ)

Adjourn

09/03/2019 City Commission Minutes

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Valley City Commission Proceedings

Tuesday, September 5, 2019

President Carlsrud called the meeting to order at 5:00 PM.

Members Present: Commissioner Bishop, Commissioner Powell.

Members Absent: Commissioner Magnuson, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Attorney Martineck, City Auditor Richter, Deputy Auditor Klein, Police Chief Hatcher, Building Inspector Andersen, Fire Chief Magnuson, Public Works Accountant Jacobson.

Approval of Agenda- Addition of Consent E

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the August 20 & 29, 2019 meetings, seconded by Commissioner Powell. The motion passed unanimously.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $2,498,500.62
  3. Approve Raffle Permit for Barnes County Historical Society
  4. Approve Block off the Street Request for VCSU on September 27, 2019 on College Street SW from 2nd Avenue SE to 2nd Avenue SW for Presidential Inauguration Concert at 8 PM
  5. Approve Parade Application for VCHS Student Council for Homecoming Parade on October 4, 2019 at 4 PM on Central Avenue N from Jefferson Elementary to Footbridge

Commissioner Powell moved to approve the consent agenda, seconded by Commissioner Bishop. The motion passed unanimously.

Public Comments

There were no public comments.

Ordinance

Approve second and final reading of Ordinance No. 1048, an Ordinance Amending Title 5, Animals

City Attorney Martineck reported there have been no changes since the first reading and reviewed the changes. Commissioner Bishop moved to approve the second and final reading of Ordinance No. 1048, seconded by Commissioner Powell. The motion passed unanimously.

Approve first reading of Ordinance No. 1049, an Ordinance Amending Title 14, Motor Vehicles & Traffic Specifically 14-10-49(17), Stopping, standing, or parking prohibited in specific places

City Attorney Martineck stated the parking is limited to 72 hour at a time but currently, there is no designation of how far vehicles must move. With this change, recommending 50’ of movement required. Commissioner Bishop moved to approve the first reading of Ordinance No. 1049, seconded by Commissioner Powell. The motion passed unanimously.

Resolution

Approve Final Plans, Specifications, and Estimate Of Probable Costs and Authorizing Engineer To Advertise For Bids for 5th Avenue NW – NDDOT Project No. SU-2-990(059) in the following resolutions:

  • Resolution No. 2217 for Paving Improvement District No. 118
  • Resolution No. 2218 for Storm Sewer Improvement District No. 53
  • Resolution No. 2219 for Water Main Improvement District No. 101
  • Resolution No. 2220 for Sanitary Sewer Improvement District No. 65

Chad Petersen from KLJ stated the project is NDDOT has bids due for this project on November 8, 2019. Commissioner Powell moved to approve Resolutions No. 2217, 2218, 2219, and 2220; seconded by Commissioner Bishop. The motion passed unanimously.

New Business

Approve Amendment to Engineering Agreement for 5th Avenue NW Reconstruction in an amount not to exceed $40,000

Chad Petersen from KLJ stated the amendment to the engineering agreement due to the complexity of the project as well as ensuring NDDOT requirements are met. City Administrator Schelkoph recommended approval of the amendment. Commissioner Powell moved to approve the recommendation, seconded by Commissioner Bishop. The motion passed unanimously.

Consider the Meter Data Management contract from MRES [and software provider, UtiliSmart]

City Administrator Schelkoph stated the project began a year ago and will expand into a Meter Data Management System. This will allow the City to have easier access to the data (for example, the Electrical Department will have access to outage location information); customer access to data and utility bill online; and allows the City & customers to prepare for time of use billing that MRES is planning to implement in 2023. Schelkoph recommends that the City Commission enter into two contracts with MRES and the software provider [UtiliSmart]. Commissioner Bishop moved to approve the contracts as presented, seconded by Commissioner Powell. The motion passed unanimously.

City Administrator’s Report

There was no City Administrator’s report.

City Updates & Commission Reports

City Auditor Richter reported the City received a “clean” audit for 2018 from Eide Bailley. The first reading of the 2020 Budget Ordinance and public hearing will be on September 17.

Chad Petersen from KLJ reported Central Avenue is closed from north of Hanna Field to 12th Street with east-west traffic on a one-way. Additional work includes Main, 6th & 9th Street intersections and installion of street lights. Storm Sewer 50 includes landscaping south of Winter Show Road; boring continues on 4th Avenue SW with closure on Winter Show Road next week.

Commissioner Powell asked the public to call again if power doesn’t return during an outage.

Commissioner Bishop asked the public that with construction near Jefferson Elementary, please respect no parking signs.

President Carlsrud thanked citizens who are following guidelines at Jefferson; congratulations to team for clean audit.

Adjourn

Meeting was adjourned at 5:21 P.M.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

08/29/2019 Special City Commission Minutes

Posted on by

Thursday, August 29, 2019

President Carlsrud called the meeting to order at 12:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson.

Members absent: Commissioner Powell.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, Fire Chief Magnuson, Police Chief Hatcher.

New Business

Approve Raffle Permit for Hi-Liner Booster Club
Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Application for Fireworks Display Permit for RES Pyro at Valley City State University on August 29, 2019
Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. The motion passed unanimously.

Adjourn

Meeting was adjourned at 12:03 PM.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

08/20/2019 City Commission Minutes

Posted on by

Tuesday, ­August 20, 2019

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Building/Fire Inspector Andersen, Fire Chief Magnuson, Police Chief Hatcher, Chad Petersen from KLJ.

Approval of Agenda

Approval of Minutes

Commissioner Bishop moved to approve the minutes from July 22, 23, 30 and August 5 and 6, 2019 meetings, seconded by Commissioner Powell. The motion passed unanimously.

Approval of Consent Agenda

  1. Approve Application to Block off Street for VCSU Vikings Campus Activity Board on August 28, 2019 from 9:00 PM to 12:00 AM on 2nd Avenue SE
  2. Approve Application to Block off Street for Twin City Roofing for 3rd Street NW & Central Avenue beginning September 3, 2019 for two weeks – to include the parking locations only
  3. Approve Retail Tobacco License for Mosby LLC dba Boomers Corner Keg

Commissioner Bishop moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.

Public Comments

There were no public comments.

Ordinance

Approve fist reading of Ordinance No. 1048, an Ordinance Amending Title 5, Animals

City Attorney Martineck stated there are three revisions 1) impounding animals procedures are now located in one section versus several in previous version, 2) clarifying that any offense including vicious dog will be classified as a B misdemeanor, 3) changing the 1st and 2nd offenses for animals at large to be an administrative fine with the 3rd or later offense will go to the municipal judge.

Commissioner Powell moved to approve Ordinance No. 1048, seconded by Commissioner Erickson. The motion passed unanimously.

Resolution

Approve Resolution No. 2216, A Resolution Approving Comprehensive Land Use and Transportation Plan

Peggy Harter from Stantec presented a summary of the Comprehensive Land Use and Transportation Plans. Carron Day from Stantec was available by phone.  

Harter provided background on the Comprehensive Land Use & Transportation Plan which includes plans to 2045; based on demographic projections of 9,450 and anticipated capital improvements for maintenance and growth. The future land use map provides plans for infrastructure needs but is not a zoning or regulatory document. The Valley City 2045 Transportation Plan looked at growth for non-local roads. Harter reported two bridges in Valley City are eligible for federal funds; two future growth areas have been identified in the NW and SE with possible collector road locations identified. Harter stated the report contains recommended changes for the urban road functional classifications.

Commissioner Bishop moved to approve Resolution No. 2216, seconded by Commissioner Powell. The motion passed unanimously.

Approve Resolution No. 2217, a Resolution Establishing a Valley City Barnes County Complete Census Taskforce for the 2020 Census

President Carlsrud presented the request. The State receives $19,100 per person per census period. Carlsrud requested authorization for the task force to encourage good results for Valley City & Barnes County. Commissioner Magnuson moved to approve Resolution No. 2217, seconded by Commissioner Erickson. The motion passed unanimously.

New Business

Review long range schedule for Permanent Flood Protection and city infrastructure improvements

City Administrator Schelkoph provided an overview of the topics to be presented.

Regarding Permanent Flood Protection, Chad Petersen from KLJ provided background information on funding received to date. Petersen stated the original plan for Phase V was to continue from Dakota Silver east towards Mercy Hospital at the intersection of Chautauqua Boulevard and 6th Avenue NE. The City has two areas along 6th Avenue SW with erosion concerns as the main sewer runs along 6th Avenue SW. Petersen stated the Commission could re-prioritize the location included in Phase V to now include 6th Avenue SW. Petersen stated a request to the State Water Commission will be made in October 2019 for construction dollars for Phase IV and design dollars for Phase V. Phase V construction will likely begin in 2022. Petersen stated Phase V will also include work near the mill dam and after this work is done, the City could remap to get areas out of the floodplain. Petersen stated the work along 6th Avenue SW will need floodwalls with one lift station as well. Consensus was to move forward with 6th Avenue SW for the Phase V request.

Regarding special assessment cost shares, City Administrator Schelkoph reviewed a document outlying the current cost shares the City has for property owners. Schelkoph stated for example, along 7th Avenue NW, the City is pickup up over 69% of the cost.

Regarding long range goals and infrastructure plans, City Administrator Schelkoph reported with the “Prairie Dog” funding, an addition $1.7 million is available to the City for infrastructure projects and is looking for guidance and vision from the Commission for its use.

Chad Petersen from KLJ stated with the R&R fund, the City has $3 million per year that can be invested in infrastructure projects. Watermain replacements is a large priority. Petersen reported there are 8 miles of 4” and 6” watermain that need replacement. Petersen provided three options for replacement of watermains:

  1. Watermain only
  2. Street reconstruction with watermain and sanitary sewer upgrades
  3. Street reconstruction with watermain and sanitary sewer replacement


Petersen detailed projected costs as described in a memorandum dated August 15, 2019 re: “Long-Range Planning for City Infrastructure Projects.”

The 8 miles of watermain could be replaced over the next 10 years. Petersen recommended that the City continue 50-70 blocks of seal coat per year at an estimated cost of $500,000 to the R&R fund per year. Petersen provided a summary of the current projects programmed for 2020 – 2022 as outlined in the memo. Petersen and Schelkoph confirmed the 2020 projects are locked in, adjustments could be made to the 2021 and 2022 lists. Schelkoph stated the northwest part of town is the critical area to consider for watermain replacements, especially 4” mains.

In response to Commissioner Bishop question, City Auditor Richter stated the City could look at what special assesments are still being paid for the area. Petersen stated there have been no major improvements since late 1970s and 1980s with a seal coat in the late 2000s for this area. City Administrator Schelkoph stated the “Prairie Dog” funds can not be used for debt service and that there is no sunset clause; he expects the funds to be available for at least 10 years for non-oil producing counties.

City Administrator’s Report

There was no report.

City Updates & Commission Reports

Building Inspector Andersen reminded the public that trees overhanging sidewalks or traffic need to be trimmed.
Chad Petersen from KLJ reported work on Storm Sewer 50 continues and will turn towards east. Permanent Flood Protection Phase IIA walls are progressing for pump station. Central Avenue construction continues and is impacting VCHS (will be open to normal traffic but adjusted pedestrian flows). Central Avenue from 9th Street to Hanna Field parking lot will be a one way. Four to six week impact to Jefferson Elementary flows.

Commissioner Powell asked the public to watch out for pedestrians and bicyclists as school starts.

Commissioner Bishop stated “do not enter” means do not enter in the construction zone.

President Carlsrud thanked staff for work. Calrsurd promoted participation in the upcoming census and asked the public to watch out for kids at Jefferson Elementary and the construction zone.

Adjourn

The meeting adjourned at 6:21 PM.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City