Category Archives: City Commission

10/18/2018 Special Commission Meeting Minutes

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Valley City Special Commission Proceedings
Thursday, October 18, 2018
7:00 AM Meeting, City Hall

President Carlsrud called the meeting to order at 7:00 AM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, Finance Director Richter, City Attorney Schoenack, Police Chief Hatcher, and Chad Petersen from KLJ.

Roll Call

Pledge of Allegiance (please stand)

New Business

Consider recommendation from Renaissance Zone Authority Board to approve a 5 year income tax exemption and 5 year property tax exemption up to $250,000 for new construction at 462 13th St NE by Legacy Developments LLC and designate it as VC-112

Jim Knutson, Chair of the Renaissance Zone Authority Board stated this request was approved by the Renaissance Zone Authority Board on October 17, 2018. Commissioner Powell moved to approve the recommendation from the Renaissance Zone Authority Board for 462 13th St NE for a 5 year income tax exemption and 5 year property tax exemption up to $250,000 for new construction and designate it as VC-112, seconded by Commissioner Bishop. The motion passed unanimously.

Consider recommendation from Renaissance Zone Authority Board to approve a 5 year income tax exemption and 5 year property tax exemption up to $250,000 for new construction at 442 13th St NE by Legacy Developments LLC and designate it as VC-113

Jim Knutson, Chair of the Renaissance Zone Authority Board stated this request was approved by the Renaissance Zone Authority Board on October 17, 2018. Commissioner Bishop moved to approve the recommendation from the Renaissance Zone Authority Board for 442 13th St NE for a 5 year income tax exemption and 5 year property tax exemption up to $250,000 for new construction and designate it as VC-113, seconded by Commissioner Erickson. The motion passed unanimously.

Consider recommendation from Renaissance Zone Authority Board to approve a 5 year income tax exemption and 5 year property tax exemption up to $250,000 for new construction at 560 Legacy Lane by Legacy Developments LLC and designate it as VC-114

Jim Knutson, Chair of the Renaissance Zone Authority Board stated this request was approved by the Renaissance Zone Authority Board on October 17, 2018. Commissioner Erickson moved to approve the recommendation from the Renaissance Zone Authority Board for 560 Legacy Lane for a 5 year income tax exemption and 5 year property tax exemption up to $250,000 for new construction and designate it as VC-114, seconded by Commissioner Powell. The motion passed unanimously.

Discuss Class G Microbrew Pub Fees for Alcoholic Beverage Licensing

The Commission discussed what the fee should be for a Class G Microbrew Pub Annual License. This fee will be in addition to the $250 annual beer license fee. Commissioner Bishop recommended setting the annual fee at $500 for a Class G Microbrew Pub License, there was consensus with members of the Commission. The fee will be added to the Master Fee Schedule through a resolution.

Reconsider & Discuss Decision Items for Project No. SU-2-990(059) – 5th Ave NW Reconstruction

The Commission had further discussion regarding which alternative to proceed with for 5th Ave NW Reconstruction. No parking with a 30’ build is a big concern. Going to a 34’ build would allow for parking on one side of the street. Both alternatives would require removal of the same number of trees.

Commissioner Magnuson left the meeting at 7:35 AM before the motion and roll call.

Commissioner Bishop moved to rescind the motion passed on October 16th and proceed with Alternative C- 34’ build alternative which allows for parking on one side of the street, and the difference in cost for the extra 4’ would be paid with Infrastructure Renew & Replacement Funds and not be special assessed to the property owners along 5th Ave NW, seconded by Commissioner Powell. The motion passed unanimously.

Adjourn

Meeting adjourned at 8:00 AM.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

10/16/2018 Commission Meeting Minutes

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Valley City Commission Proceedings
October 16, 2018
5:00 PM Meeting, City Hall

Vice President Magnuson called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson. President Carlsrud joined at 5:10 PM.

Others Present: City Administrator Schelkoph, City Attorney Schoenack, City Auditor Richter, Building/Fire Inspector Andersen, Public Works Accountant Jacobson, Assessor Hanson, Police Chief Hatcher, Chad Petersen from KLJ.

Approval of Agenda – Addition of N3 & N4

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the October 2, 2018 meeting, seconded by Commissioner Erickson.

Approval of Consent Agenda

  1. Approve Raffle Permit for Valley City Area Chamber of Commerce and for Shine
  2. Approve Parade Application for Valley City Area Chamber of Commerce (Parade of Lights) on Thursday, November 29 at 6:00 PM on Central Avenue
  3. Approve Special Alcohol Beverage Event Permit for Rotary Wine Tasting at the Barnes County Museum on October 30, 2018 for Dakota Silver & The Liquor Locker

Commissioner Powell moved to approve the consent agenda, seconded by Commissioner Erickson/ Motion carried.

Public Comments

Mary Lee Nielsen, the City of Valley City appointed alternate for Lake Agassiz Water Authority Board, reported Devils Lake wants to join LAWA with a request to recieve 1 cfs and for the project to use the McClusky Canal as part of the Red River Water Supply project.

President Carlsrud presided over the remainder of the meeting.

Ordinance

Approve first reading of Ordinance No. 1041, an Ordinance Repealing Title 15.1 and Replacing Title 10, Stormwater Management

City Attorney Schoenack stated that Title 15.1 will be repealed and replaced as Title 10. Schoenack made changes for readability, formatting, and adding a willful component to the penalty section.

Commissioner Magnuson moved to approve Ordinance No. 1041, seconded by Commissioner Powell. The motion passed unanimously.

Resolution

Approve Resolution No. 2158, a Resolution Creating Paving Improvement District No. 118

Chad Petersen from KLJ reported that Paving Improvement District No. 118 is on 5th Avenue NW from Main Street W to 12th Street NW. Commissioner Powell inquired about funding sources. Chad Petersen from KLJ clarified up to 80% is paid by NDDOT, 10% from the R&R Fund; 10% through Special Assessments.

Commissioner Bishop moved to approve Resolution No. 2158, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Resolution No. 2159, a Resolution Amending Rates & Fees for Solid Waste Services

City Administrator Schelkoph reported the city resident disposal rate will be reduced to $0 per ton from $20 per ton for trees and branches; there will remain a commercial disposal rate for non-residents at previously set rate of $20 per ton.

Commissioner Bishop stated this resolution ensures that residents can dispose of trees for free and should not be charged if a commercial entity disposes of the trees for them.

Commissioner Bishop moved to approve Resolution No. 2159, seconded by Commissioner Powell. The motion passed unanimously.

New Business

Receive 2018 Annual Foresters Report

City Forester Willis Wagar reported there continues to be a problem with Dutch Elm disease. The number of diseased trees is down from 2017 (100 trees to 70 trees in 2018). Wagar found no evidence of Emerald Ash Bore in Valley City. Wagar reported some black ash in town are effected by cottony ash psyllid.

Consider Decision Items for Project No. SU-2-990(059) – 5th Ave NW Reconstruction

Chad Petersen from KLJ stated the Reconstruction project includes Paving Improvement District 118 as well as forthcoming watermain, sanitary sewer, and storm sewer projects. A public input meeting was held on August 30, 2018. At which time, the public in attendance were not in favor of a 40’ wide street.

Commissioner Bishop inquired if this would be a good time to do an underground electrical service with the reconstruction. City Administrator Schelkoph stated that to do an underground electrical service along the 5th Avenue NW corridor, the service to the private property needs to be upgraded as well which requires citizen buy-in.

Commissioner Erickson stated the public preferred Alternative B – no change in width of road, with no parking on the streets. City Administrator Schelkoph concurred the public preferred Alternative B.

Commissioner Erickson moved to proceed with Alternative B – 30’ build alternative with no parking, seconded by Commissioner Bishop.

Roll Call: Erickson: yea; Bishop: yea; Magnuson: nay; Powell: yea; Carlsrud: yea. Motion carried.

Approve Gaming Site Authorization for North Dakota Winter Show on November 28, 2018 at the North Dakota Winter Show Event Center, 700 7th St SE

Commissioner Magnuson moved to approve the Gaming Site for the North Dakota Winter Show on November 28, 2018, seconded by Commissioner Erickson. The motion passed unanimously.

Approve Gaming Site Authorization for the North Dakota Winter Show on November 29-30,
2018 at the Valley City Eagles Aeries 2192

Commissioner Magnuson moved to approve the Gaming Site for the North Dakota Winter Show on November 29 – 30, 2018, seconded by Commissioner Erickson. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph reported due to the recent snow storm, the last Thursday & Friday of October, the City will pickup trees that are less than 4” in diameter. To schedule a pickup, please call Public Works. Schelkoph reported MRES passed its 2019 budget, including no increases in electricity rates for the MRES membership. Schelkoph reported the City requested $10.89 million in funding from the 2019-2021 biennium budget for Permanent Flood Protection Phase IV Construction and Phase V Design Engineering.

City Updates & Commission Reports

Police Chief Hatcher encouraged the public to participate in the Battle of the Badges Blood Drive that continues on October 17.
Chad Petersen from KLJ stated work continues on 3rd Avenue and Permanent Flood Protection. Petersen reported the State Water Commission approved the requests presented for the 2019 – 2021 biennium budget. Petersen reported the contractor is preparing pricing for the removal of the powerhouse.
Commissioner Powell thanked VCPW for work after snow/ice storm.
Commissioner Magnuson thanked the citizens for patience and foresight to move Valley City forward.
President Carlsrud thanked Reiner Construction for their work on the Permanent Flood Protection.

Adjourn

The meeting adjourned at 6:05 PM.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

11/06/2018 Finance Meeting Agenda

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City Commission Finance Meeting
Valley City, North Dakota
Tuesday, November 6, 2018
3:30 PM

Call to Order

Roll Call

Review monthly bills/reports (10 minutes) – (President Carlsrud)

Agenda items

  1. Department reports.
  2. Discuss holiday schedule for employees (City Administrator Schelkoph)
  3. Discuss FEMA 50-50 Rule (City Attorney Schoenack)
  4. Discuss Bids for Paving Improvement District No. 116 Central Avenue (KLJ)
    • Presentation by Tom Morehouse
  5. Discuss annual NDDOT Maintenance Certification for Urban Federal Aid Projects (KLJ)
  6. Discuss Enterprise Sales building for Public Works Service Station (City Administrator Schelkoph)
  7. Discuss Funding for 5th Avenue NW (Paving Improvement District No. 118) (KLJ)
  8. Discuss Sanitary Sewer District No. 62 additional point repairs (KLJ)

Adjourn

 

11/06/2018 City Commission Agenda

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City Commission Meeting

Valley City, North Dakota
Tuesday, November 6, 2018
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Minutes from October 16, 18 and 22, 2018 meetings

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $            
  3. Approve Block off the Street Request for Valley City Chamber of Commerce on November 29, 2018 after Parade of Lights Event on Central Avenue
  4. Approve Raffle Permit for American Fisheries Society – Student Subunit, ND Hereford Association

Roll Call:          Bishop              Erickson           Powell              Magnuson            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Ordinance

O1) Approve second and final reading of Ordinance No. 1041, an Ordinance Repealing Title 15.1 and Reenacting Title 10, Stormwater Management (City Attorney Schoenack)

Roll Call:          Magnuson        Powell              Bishop              Erickson            Carlsrud

Resolution

R1) Approve Resolution No. 2160, a Resolution Amending the Master Fee Schedule to add fee for Class G, Microbrewry (City Attorney Schoenack)

Roll Call:          Powell              Erickson           Bishop              Magnuson            Carlsrud

R2) Approve Resolution No. 2161, a Resolution Awarding Bids for Paving Improvement District No. 116 Central Avenue, Project UGP-SU-2-990(057) (KLJ)

Roll Call:          Erickson           Bishop              Magnuson        Powell              Carlsrud

R3) Approve Resolution No. 2162, a resolution approving preliminary engineer’s report & directing preparation of detailed plans, specifications & estimates of probable cost for Paving Improvement District No. 118 (5th Avenue NW) (KLJ)

Roll Call:          Bishop              Powell              Erickson           Magnuson            Carlsrud

R4) Approve Resolution No. 2163, a resolution declaring necessity of improvements in Paving Improvement District No. 118 (5th Avenue NW) (KLJ)

Roll Call:          Magnuson        Erickson           Bishop              Powell              Carlsrud

R5) Approve Resolution No. 2164, a resolution creating Paving Improvement District No. 119 (7th Avenue NW & 4th Street NW) (KLJ)

Roll Call:          Powell              Bishop              Erickson           Magnuson            Carlsrud

New Business

N1) Approve appointment of Scott Magnuson as Fire Chief of Valley City Fire Department effective January 1, 2019 (City Administrator Schelkoph)

Roll Call:          Erickson           Magnuson        Powell              Bishop              Carlsrud

N2) Approve Valley City-Barnes County Development Corporation request of up to $35,000 to assist with implementation of Streetscape project from City Sales Tax Funds (Jennifer Feist)

Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

N3) Approve Valley City-Barnes County Development Corporation request of $150,000 for the Regional Technology Center from the City Sales Tax Fund (Jennifer Feist)

Roll Call:          Magnuson        Bishop              Powell              Erickson            Carlsrud

N4) Approve annual NDDOT Maintenance Certification for Urban Federal Aid Projects (KLJ)

Roll Call:          Powell              Magnuson        Erickson           Bishop              Carlsrud

N5) Approve Amendment to Owner-Engineer Agreement to include Final Design of PFP Phase 2A – Bettin Pump Station and Floodwalls in an amount not to exceed $20,000 (KLJ)

Roll Call:          Erickson           Powell              Bishop              Erickson            Carlsrud

N6) Consider approving Preliminary Engineering Agreement for Two Permanent Flood Protection Erosion Sites (Riverview Drive & Woodland Park) with KLJ in amount of $45,500 (KLJ)

Roll Call:          Bishop              Powell              Magnuson        Erickson            Carlsrud

N7) Approve Change Order Request for Sanitary Sewer Improvement District No. 62 (NE Quarter & Central Avenue) in the amount of $56,237 (KLJ)

Roll Call:          Magnuson        Erickson           Powell              Bishop              Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

10/02/2018 Commission Meeting Minutes

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Valley City Commission Proceedings
October 2, 2018
5:00 PM Meeting, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Attorney Schoenack, City Auditor Richter, Lieutenant Rustebakke, Building/Fire Inspector Andersen, Public Works Accountant Jacobson, Assessor Hanson, Chad Petersen from KLJ.

Proclamation declaring October as Domestic Violence Awareness Month

President Carlsrud read the Proclamation declaring October as Domestic Violence Awareness Month.

Approval of agenda – Add N6, Remove O3, O4

Approval of Minutes

Commissioner Bishop moved to approve minutes from September 18, 2018 meeting, seconded by Commissioner Powell. The motion passed unanimously.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $2,236,198.84
  3. Approve Raffle Permits for Sheyenne Valley Friends of Animals, St. Catherine’s School

Commissioner Magnuson moved to approve the consent agenda, seconded by Commissioner Bishop. The motion passed unanimously.

Public Comments

There were no public comments.

Public Hearing

Open Public Hearing regarding Special Assessments confirmed by the Special Assessment Commission for Paving Improvement District No. 109

President Carlsrud declared the public hearing open. City Auditor Richter reported on September 10, 2018 the Special Assessment Commission held a public hearing. At the hearing, a number of public comments were made regarding complete and incomplete items. Daren Peterka from Interstate Engineering was present.

City Administrator Schelkoph reviewed the issues that were brought forth at the hearing:

  1. ADA ramp is ok [south side of court B].
  2. Slump in street [by sewer manhole at intersection of Court A and Central Avenue] will receive a skim coat or patch by Border Streets.
  3. Driveway to be completed next week.
  4. All landscaping [Liebersbach and McPherson] to be completed at one time.
  5. The engineering review of seal coat in Court B shows it is ok.

Wayne Liebersbach stated landscape in spring as it is too late landscape this fall; Liebersbach asked for his special assessment bill to be held until the work is complete. Peterka recommended tilling and seeding this fall with the option to re-seed in the spring if needed.

City Auditor Richter stated special assessments will be certified with county in November with the first installment, without penalty, due on February 15, 2019. These will be special assessed over 15 years. Richter stated her preference is not to hold all special assessments for one year. Richter offered the Commission could consider holding the special assessment first installments for two property owners. President Carlsrud recommended charging no interest until November 2019 for Mr. Liebersbach.

Leona McPherson stated if concrete work is not done next week, request agreement in writing. If work is not done, Ms. McPherson requested extension for payment with no interest or certification to county.

Commissioner Bishop moved to approve closing the public hearing, seconded by Commissioner Powell. The motion passed unanimously.

Approve Special Assessments as recommended by the Special Assessment Commission for
Paving Improvement District No. 109

Commissioner Bishop moved to approve the Special Assessments with an exception for Wayne Liebersbach and Leona McPherson whose special assessments would not be billed until the work is done, seconded by Commissioner Erickson. The motion passed unanimously.

Ordinance

Approve the Second and Final Reading of Ordinance No. 1039, an ordinance adopting the 2019 City Budget.

City Auditor Richter reported no changes for the second and final reading of Ordinance No. 1039. Commissioner Magnuson moved to approve the second and final reading of Ordinance No. 1039, seconded by Commissioner Bishop. The motion passed unanimously.

Approve the Second and Final Reading of Ordinance No. 1040, an ordinance amending and reenacting Title 20, Taxation

City Attorney Schoenack clerical updates were made to the second and final reading of Ordinance No. 1040. Commissioner Powell moved to approve the second and final reading of Ordinance No. 1040, seconded by Commissioner Bishop. The motion passed unanimously.

Removed: O3)Approve first reading of Ordinance No. 1041, an Ordinance Repealing and Reenacting Title 10, Stormwater Management

Removed: O4) Approve first reading of Ordinance No. 1042, an Ordinance amending several Titles of Valley City Municipal Code

Resolution

Approve Resolution No. 2154, a Resolution Approving Plat of Hanna Field Addition

City Attorney Schoenack reported the request to plat Hanna Field Addition Public hearing was held on September 16, 2018. The Planning & Zoning Commission recommends approval of the plat.

Commissioner Bishop moved to approve Resolution No. 2154, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Resolution No. 2155, a Resolution Approving Plat of Olsberg Addition

City Attorney Schoenack reported the request to plat Olsberg Addition Public Hearing was held on September 19, 2018. The Planning & Zoning Commission recommends approval of the plat.

Commissioner Powell moved to approve Resolution No. 2155, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Resolution No. 2156, a Resolution Setting Salaries for Commissioners

Commissioner Bishop moved to approve Resolution No. 2156, seconded by Commissioner Powell. The motion passed unanimously.

Approve Resolution No. 2157, a Resolution Amending Electrical Rates

Public Works Accountant Jacobson stated no changes to the rates, this resolution clarifies language for the effective dates of the summer electrical rate.
Commissioner Erickson moved to approve Resolution No. 2157, seconded by Commissioner Bishop. The motion passed unanimously.

New Business

Approve Special Alcohol Beverage Event Permit for City Lights at VCSU on October 12, 2018 from 5:00 PM to 7:30 PM

City Auditor Richter reviewed the application. Commissioner Powell moved to approve the Special Alcohol Beverage Event Permit for City Lights, seconded by Commissioner Bishop. The motion passed unanimously.

Consider appointment of Ruth Berg to the Valley City Barnes County Library Board to fill vacancy until June 30, 2019

Commissioner Powell reported there were two applicants for the Valley City Barnes County Library Board. City Auditor Richter clarified that the City is responsible for two at large City representatives and one City Commissioner. Commissioner Powell moved to approve Ruth Berg to the Valley City Barnes County Library Board, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Recommendation from Renaissance Zone Authority Board for 809 8 ½ Avenue NW for 5 year income tax exemption and 5 year property tax exemption up to $250,000 for new construction, and designate it as VC-111
Tyler Marthaler stated this request was approved by the Renaissance Zone Authority Board on September 18, 2018. Commissioner Magnuson moved to approve the recommendation from the Renaissance Zone Authority Board for 809 8 ½ Avenue NW for 5 year income tax exemption and 5 year property tax exemption up to $250,000 for new construction and designate it as VC-111, seconded by Commissioner Bishop. The motion passed unanimously.

Approve 2019 Scheduled Board Meetings

City Auditor Richter reported the 2019 Board Meetings schedule is prepared. Commissioner Erickson moved to approve the 2019 Scheduled Board Meetings, seconded by Commissioner Bishop. The motion passed unanimously.

Approve 2019 Blue Cross Blue Shield Contract

City Auditor Richter reported the 2019 BCBS Contract includes a 11% increase from 2018 for claim expenses. The premium cost will remain the same.

Commissioner Magnuson moved to approve the 2019 Blue Cross Blue Shield Contract, seconded by Commissioner Erickson. The motion passed unanimously.

Approve Gaming Site Authorization for Mercy Healthcare Foundation at Valley City Eagles Club 2192 on November 24, 2018

Commissioner Erickson moved to approve the gaming site authorization for Mercy Healthcare Foundation, seconded by Commissioner Bishop. The motion passed unanimously.

City Administrator’s Report

There was no City Administrator’s Report.

City Updates & Commission Reports

Fire Chief Retterath reported the VCFD is recruiting for volunteer firefighters. Retterath will test sirens tomorrow.

Chad Petersen from KLJ expects the top lift to be placed tomorrow on 3rd avenue SE; Permanent Flood Protection on Main Street continues with removal of sheeting and placement of rip rap, next week LD Concrete will pour the curb, gutter and street.
Commissioner Erickson thanked VCPW for their work.

Commissioner Bishop thanked VCPD & VCFD for their work.

President Carlsrud expressed his excitement for the new filters at Water Treatment Plant, thanked public employees.

Adjourn

The meeting adjourned at 5:42 PM.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

10/18/2018 Special City Commission Meeting

Posted on by

Special City Commission Meeting – AMENDED
Valley City, North Dakota
Thursday, October 18, 2018
7:00 AM

Call to Order

Roll Call

Pledge of allegiance (please stand)

New Business

N1. Consider recommendation from Renaissance Zone Authority Board to approve a 5 year income tax exemption and 5 year property tax exemption up to $250,000 for new construction at 462 13th St NE by Legacy Developments LLC and designate it as VC-112 (City Administrator Schelkoph)

Roll Call:          Bishop              Magnuson        Powell              Erickson            Carlsrud

N2. Consider recommendation from Renaissance Zone Authority Board to approve a 5 year income tax exemption and 5 year property tax exemption up to $250,000 for new construction at 442 13th St NE by Legacy Developments LLC and designate it as VC-113 (City Administrator Schelkoph)

Roll Call:          Magnuson        Powell              Bishop              Erickson            Carlsrud

N3. Consider recommendation from Renaissance Zone Authority Board to approve a 5 year income tax exemption and 5 year property tax exemption up to $250,000 for new construction at 560 Legacy Lane by Legacy Developments LLC and designate it as VC-114 (City Administrator Schelkoph)

Roll Call:          Powell              Bishop              Magnuson        Erickson            Carlsrud

N4. Discuss Class G Microbrew Pub Fees for Alcoholic Beverage Licensing (City Attorney Schoenack)

N5. Reconsider & Discuss Decision Items for Project No. SU-2-990(059) – 5th Ave NW Reconstruction

Roll Call:          Erickson           Bishop              Magnuson        Powell              Carlsrud

 

Adjourn

Adjourn

10/16/2018 Commission Meeting

Posted on by

City Commission Meeting
Valley City, North Dakota
Tuesday, October 16, 2018
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Minutes from October 2, 2018 meeting

Approval of Consent Agenda

  1. Approve Raffle Permit for Valley City Area Chamber of Commerce, Shine
  2. Approve Parade Application for Valley City Area Chamber of Commerce (Parade of Lights) on Thursday, November 29 at 6:00 PM on Central Avenue
  3. Approve Special Alcohol Beverage Event Permit for Rotary Wine Tasting at the Barnes County Museum on October 30, 2018 for Dakota Silver & The Liquor Locker

Roll Call:          Erickson           Powell              Bishop              Magnuson            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Ordinance

O1. Approve first reading of Ordinance No. 1041, an Ordinance Repealing and Reenacting Title 10, Stormwater Management (City Attorney Schoenack)

Roll Call:          Bishop              Magnuson        Powell              Erickson            Carlsrud

Resolution

R1. Approve Resolution No. 2158, a Resolution Creating Paving Improvement District No. 118 (KLJ)

Roll Call:          Magnuson        Powell              Erickson           Bishop              Carlsrud

R2. Approve Resolution No. 2159, a Resolution Amending Rates & Fees for Solid Waste Services (City Administrator Schelkoph)

Roll Call:          Powell              Bishop              Magnuson        Erickson            Carlsrud

New Business

N1. Receive 2018 Annual Foresters Report (City Forester Wagar)

N2. Consider Decision Items for Project No. SU-2-990(059) – 5th Ave NW Reconstruction (KLJ)

Roll Call:          Erickson           Bishop              Magnuson        Powell              Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

09/18/2018 Commission Minutes

Posted on by

Valley City Commission Proceedings
September 18, 2018
5:00 PM Meeting, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Attorney Schoenack, City Auditor Richter, Police Chief Hatcher, Fire Chief Retterath, Chad Petersen from KLJ.

Swearing in of Police Officer Alyson Moses

President Carlsrud swore Police Officer Alyson Moses in.

Fire Department Presentation to Retiring Officer

Fire Chief Gary Retterath recognized Richard Hass for his 28 years and 3 months of service to the Valley City Fire Department.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from September 4, 2018 meeting, seconded by Commissioner Powell. The motion passed unanimously.

Approval of Consent Agenda

  1. Approve Parade Application for Valley City High School Homecoming on September 21, 2018 at 4:00 PM on Central Avenue from 12th Street NE to 4th Street SW
  2. Approve Plumber & Mechanical Contractor license for Sullivan Construction

Commissioner Powell moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.

Public Comments

There were no public comments.

Public Hearing

Open Public Hearing relative to the Community Development Block Grant 3595-CD11SL12-ED, Valley City I-94 Regional Development Corridor Infrastructure

President Carlsrud declared the public hearing open. City Auditor Richter reported no written or verbal comments were received. Jennifer Feist, VCBC Development Corporation, reported that $800,000 was secured with $150,000 as a forgivable loan through South Central Dakota Regional Council. HUD was the source of the federal funding and a requirement was to a minimum of 80 jobs to be eligible for the forgivable loan. Feist reported the $150,000 forgivable loan will proceed as the jobs were completed and that the public hearing is part of the closeout process.

Commissioner Magnuson moved to close the hearing, seconded by Commissioner Bishop. The motion passed unanimously.

Open Public Hearing for 2019 City Budget

President Carlsrud declared the public hearing open for the 2019 City Budget. City Auditor Richter reported that the City Commission held special Commission meetings in July and August to review the 2019 budget. Notices were sent out to each property owner by the County Auditor. Richter stated the 2019 budget does not include VCPW enterprise funds. Richter reported the mill levy decreased from the 2018 budget. Richter has not received any written or verbal comments.

Commissioner Bishop moved to close the public hearing for the 2019 city budget, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve the First Reading of Ordinance No. 1039, an ordinance adopting the 2019 City Budget.

Commissioner Magnuson moved to approve Ordinance No. 1039, seconded by Commissioner Powell. Commissioner Magnuson thanked Auditor’s Office for their work on budget and for City Staff to reduce expenses. Commissioner Powell thanked Staff for their fiscal responsibility which directed savings to property owners. President Carlsrud thanked department heads for their work.

The motion passed unanimously.

Ordinance

Approve first reading of Ordinance No. 1040, an ordinance amending and reenacting Title 20, Taxation

City Attorney Schoenack stated there are no substantive changes to the Title 20, Taxation; instead the ordinances brings 14 ordinances into one document and removes expired sections.

Commissioner Bishop moved to approve the first reading of Ordinance No. 1040, seconded by Commissioner Powell. The motion passed unanimously.

New Business

Approve amendment to financial review procedure

President Carlsrud reported Commissioners have been reviewing individual invoices. City Auditor Richter reported the new process will be as follows:

Lists of monthly expenditures will be distributed to the Commissioners for review during the Finance Meeting. Each commissioner will receive a list with the expenditures specific to the department they are assigned. Invoices will be available if there are any items would like to review further.

A master list with all of the expenditures will also be prepared for approval at the Commission meeting. It will be important this master list gets signed by the Commissioners for audit purposes.

Commissioner Bishop moved to approve the amendment to the financial review procedure, seconded by Commissioner Erickson. The motion passed unanimously.

Approve Application for Property Tax Exemption for Improvements to Residential Building at 264 14th Street NE

City Assessor Hansen recommended approval of the property tax exemption for 264 14th Street NE. Commissioner Powell moved to approve the application for Property Tax Exemption at 264 14th Street NE, seconded by Commissioner Erickson. The motion passed unanimously.

Approve Preliminary & Design Engineering Agreement for NW Storm Sewer Project – Phase I with KLJ in an amount not to exceed $132,000

Chad Petersen from KLJ reported this project is along 7th Avenue NW as Phase I of the NW Storm Sewer improvements. Petersen expects bid opening in February 2019.

Commissioner Powell moved to approve the preliminary and design engineering contract, seconded by Commissioner Magnuson. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph reported MRES will have no electrical rate increase for 2019 for the Valley City. Schelkoph stated at the next State Water Commission meeting in October, he will ask for money to build the Permanent Flood Protection Phase III project next to the Master Lift Station and add properties to the Phase IV buyout program. Schelkoph reported Water Coalition meeting will be held on September 26 to consider budget plans for the next biennium. Schelkoph stated the last tree branch pickup is the last Thursday and Friday in September, please call to schedule pickup.

City Updates & Commission Reports

City Attorney Schoenack reported final first reading of ordinances for recodification will occur at the next Commission meeting.
City Auditor Richter thanked the Commission for opportunity to attend ND League of Cities Annual Conference.
Fire Chief Retterath invited community members to apply to the VCFD.
Chad Petersen from KLJ reported Sanitary Sewer 62 is being relined now; 3rd Avenue SE curb and gutter work is scheduled to end this week with paving the first week of October; floodwalls west of footbridge to be completed in next week, pilings near Elks and HubMac are ongoing.
Commissioner Magnuson reported the efforts to attract people to North Dakota and the efforts to increase shared-use paths in the state were discussed at the ND League of Cities Annual Conference.
President Carlsrud thanked employees for their work.

Adjourn

The meeting adjourned at 5:40 PM.

Attested to by:

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

10/02/2018 Finance Meeting Agenda

Posted on by

City Commission Finance Meeting
Valley City, North Dakota
Tuesday, October 2, 2018
3:30 PM

Call to Order

Roll Call

Review monthly bills/reports (10 minutes)

Agenda items

  1. Department reports.
  2. 2019 Board Calendar (City Auditor Richter)
  3. Discuss Tree Disposal Fees (Commissioner Bishop)
  4. Review Phase 4 Permanent Flood Protection Buyout program (City Administrator Schelkoph)
  5. Discuss Power House Assessment (KLJ)
  6. Discuss SW Storm Sewer (KLJ)

Adjourn

 

10/02/2018 Commission Meeting Agenda

Posted on by

City Commission Meeting

Valley City, North Dakota
Tuesday, October 2, 2018
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Proclamation declaring October as Domestic Violence Awareness Month

Approval of Agenda

Approval of Minutes

Minutes from September 18, 2018 meeting

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $            
  3. Approve Raffle Permits for Sheyenne Valley Friends of Animals, St. Catherine’s School

Roll Call:          Erickson           Powell              Bishop              Magnuson            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Public Hearing

PH1) Open Public Hearing regarding Special Assessments confirmed by the Special Assessment Commission for Paving Improvement District No. 109 (City Auditor Richter)

Declare hearing open.
Close hearing.

Roll Call:           Bishop              Magnuson        Erickson           Powell              Carlsrud

Approve Special Assessments as recommended by the Special Assessment Commission for Paving Improvement District No. 109 (City Auditor Richter)

Roll Call:           Powell              Erickson           Magnuson        Bishop  Carlsrud

Ordinance

O1) Approve the Second and Final Reading of Ordinance No. 1039, an ordinance adopting the 2019 City Budget. (City Attorney Schoenack)

Roll Call:          Magnuson        Powell              Bishop              Erickson            Carlsrud

O2) Approve the Second and Final Reading of Ordinance No. 1040, an ordinance amending and reenacting Title 20, Taxation (City Attorney Schoenack)

Roll Call:          Erickson           Bishop              Magnuson        Powell              Carlsrud

O3) Approve first reading of Ordinance No. 1041, an Ordinance Repealing and Reenacting Title 10, Stormwater Management

Roll Call:          Bishop              Magnuson        Powell              Erickson            Carlsrud

O4) Approve first reading of Ordinance No. 1042, an Ordinance amending several Titles of Valley City Municipal Code (City Attorney Schoenack)

Roll Call:          Powell              Bishop              Magnuson        Erickson            Carlsrud

Resolution

R1) Approve Resolution No. 2154, a Resolution Approving Plat of Hanna Field Addition (City Attorney Schoenack)

Roll Call:          Magnuson        Erickson           Bishop              Powell              Carlsrud

R2) Approve Resolution No. 2155, a Resolution Approving Plat of Olsberg Addition (City Attorney Schoenack)

Roll Call:          Erickson           Bishop              Powell              Magnuson            Carlsrud

R3) Approve Resolution No. 2156, a Resolution Setting Salaries for Commissioners (City Attorney Schoenack)

Roll Call:          Bishop              Erickson           Powell              Magnuson            Carlsrud

R4) Approve Resolution No. 2157, a Resolution Amending Electrical Rates (City Administrator Schelkoph)

Roll Call:          Powell              Magnuson        Bishop              Erickson            Carlsrud

New Business

N1) Approve Special Alcohol Beverage Event Permit for City Lights at VCSU on October 12, 2018 from 5:00 PM to 7:30 PM (City Auditor Richter)

Roll Call:          Magnuson        Powell              Erickson           Bishop              Carlsrud

N2) Consider appointment of Ruth Berg to the Valley City Barnes County Library Board to fill vacancy until June 30, 2019 (Commissioner Powell)

Roll Call:          Erickson           Bishop              Magnuson        Powell              Carlsrud

N3) Approve Recommendation from Renaissance Zone Board for 809 8 ½ Avenue NW for 5 year income tax exemption and 5 year property tax exemption up to $250,000 for purchase of a new home, and designate it as VC-111 (pending receipt of Certificate of Good Standing) (Jim Knutson)

Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

N4) Approve 2019 Scheduled Board Meetings (City Auditor Richter)

Roll Call:          Powell              Erickson           Magnuson        Bishop              Carlsrud

N5) Approve 2019 Blue Cross Blue Shield Contract (City Auditor Richter)

Roll Call:          Magnuson        Powell              Bishop              Erickson            Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn