Valley City Commission Proceedings
Tuesday, February 5. 2019
5:00 PM, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell

Members absent: Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Fire Chief Magnuson, Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.

Approval of Agenda

Remove N4 & N5

Approval of Minutes

Commissioner Bishop moved to approve the minutes from January 15, 2019 meeting, seconded by Commissioner Powell. The motion passed unanimously.

Approval of Consent Agenda

1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
2. Approve Monthly Bills for the City and Public Works in the Amount of $2,262,276.07

Commissioner Powell moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.

Ordinance

Approve first reading of Ordinance No. 1044, an Ordinance creating and enacting Section 7-03-05.1 of the Valley City Municipal Code, relating to removal of snow and ice from sidewalk, and repealing Section 23-15 of the Valley City Municipal Code

City Attorney Martineck reported that Ordinance No. 1044 creates the removal of snow and ice from sidewalk within 24 hours in the recodified code. Commissioner Bishop moved to approve Ordinance No. 1044, seconded by Commissioner Magnuson. The motion passed unanimously.

Resolution

Approve Resolution No. 2173, a Resolution Amending the Master Fee Schedule to Include Penalties for Violation of V.C.M.C. 7-03-05, Relating to Unlawful Removal of Snow, Slush or Ice.
City Attorney Martineck reported this Resolution includes the fees for violation of V.C.M.C. 7-03-05. Commissioner Powell moved to approve Resolution No. 2173, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Resolution No. 2174, a Resolution Approving Contract between the City of Valley City and Western Area Power Administration for Roles & Duties Related to Transmission Operator Services and Approving Transmission Operator Procedure
City Administrator Schelkoph stated this Resolution provides an operating agreement for Western Area Power Administration (WAPA), which clarifies that WAPA will operate and maintain the two breakers that the City owns at the WAPA substation for security reasons. Commissioner Powell moved to approve Resolution No. 2174, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Resolution No. 2175, a Resolution Amending Paving Improvement No. 119-B (2^nd Avenue NE from 5^th Street NE to 7^th Street NE)

Chad Petersen from KLJ stated Paving Improvement District No. 119-B will add onto the current Paving Improvement District No. 119 to provide a single project to bid. The protest period will be held separately. Petersen stated the sewer main has been an issue in this district. After video work was completed, relining was not possible and replacements are needed. After looking at watermain and paving conditions, KLJ recommends full reconstruction along this corridor. Commissioner Magnuson moved to approve Resolution No. 2175, seconded by Commissioner Powell. The motion passed unanimously.

Approve Resolution No. 2176, a Resolution Approving Preliminary Engineer’s Report and Directing Preparation of Detailed Plans, Specifications, and Estimate of Probable Costs for Paving Improvement District No. 119-B (2^nd Avenue NE from 5^th Street NE to 7^th Street NE)

Chad Petersen from KLJ stated the surface was last resurfaced in 1979 and is in fair to poor condition. The watermain dates back to 1922. The Proposed improvements include reconstructing the roadway with curb, gutter, ADA ramps, sanitary sewer and watermain. The estimated cost is $535,000.

Commissioner Powell inquired about the Prairie Dog Bill. City Administrator Schelkoph stated if passed, the City would receive an estimated $1.5 to $1.7 million per year for infrastructure projects.

Commissioner Bishop moved to approve Resolution No. 2176, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Resolution No. 2177, a Resolution Declaring Necessity of Improvements for Paving Improvement District No. 119-B (2^nd Avenue NE from 5^th Street NE to 7^th Street NE)

Chad Petersen from KLJ stated this Resolution will begin the protest period and KLJ will schedule a public input meeting. Commissioner Magnuson moved to approve Resolution No. 2177, seconded by Commissioner Powell. The motion passed unanimously.

New Business

Consider approving Preliminary & Design Engineering Agreement for Paving Improvement District No. 119B with KLJ in an amount not to exceed $42,500
Chad Petersen from KLJ for preliminary & design engineering agreement in hourly, not to exceed format. Commissioner Magnuson moved to approve the Preliminary & Design Engineering Agreement for Paving Improvement District No. 119B, seconded by Commissioner Bishop. The motion passed unanimously.

Consider 6 month extension for Brockopp Brewing, LLC pursuant to V.C.M.C. 4-01-11(1.b.iii)
City Attorney Martineck stated Brockopp Brewing, LLC is requesting a 6 month extension with a submitted construction plan to allow the license to continue without use.

Commissioner Bishop moved to approve the six month extension for Brockopp Brewing, LLC pursuant to V.C.M.C. 4-01-11, seconded by Commissioner Magnuson. The motion passed unanimously.

Consider Renaissance Zone Authority Board recommendation for 5 year income tax exemption and 5 year property tax exemption on improvements of Rehabilitation at 114 E Main Street by Brockopp Brewing, LLC, and designate it as VC-115 pending certificate of good standing
City Administrator Schelkoph reported the RZ Board provides a due pass recommendation for VC-115. Commissioner Magnuson moved to approve a 5 year income tax exemption and 5 year property tax exemption on improvements for Rehabilitation at 114 E Main Street by Brockopp Brewing, LLC and designate it as VC-115 pending certificate of good standing, seconded by Commissioner Powell. The motion passed unanimously.

Removed: Consider Visitors Committee recommendation for Image Enhancement Grants for Brockopp Brewing, LLC

Removed: Consider Visitors Committee recommendation to change the project plan for $7,500 from the Reserved Streetscape Project Funds for the Chamber of Commerce

Approve accepting bid from Puklich Chevrolet for 2019 Chevrolet Tahoe for VCPD in the amount of $39,205
Police Chief Hatcher requested approval for 2019 Chevrolet Tahoe in amount of $39,205 with trade-in and reuse of equipment from 2015 Chevrolet Tahoe which provides the best value for the City.

Commissioner Bishop moved to approve accepting the bid, seconded by Commissioner Powell.

Commissioner Magnuson declared conflict of interest. Commissioner Bishop moved to allow Commissioner Magnuson to vote, seconded by Commissioner Powell. Motion carried.

The motion passed unanimously.

Approve Gaming Site Authorization for North Dakota Winter Show on March 10, 2019 at NDWS, 700 7^th Street SE
City Auditor Richter reported this is an annual gaming site authorization request from North Dakota Winter Show. Commissioner Powell moved to approve the gaming site authorization, seconded by Commissioner Bishop. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph thanked city employees for their work during cold maintaining city infrastructure, and the VCFD. Schelkoph provided a legislative update on HB 1066 and SB 2020. VCPW is working to catch up on garbage and will pickup extra garbage on regular garbage day. Wind chills, and broken trucks contributed to the delay.

City Updates & Commission Reports

City Auditor Richter reported the City has been approved for a $746,000 loan at 2% for the storm sewer project along Wintershow Road.
Fire Chief Magnuson asked the public to call a plumber when sewer vents are plugged. Please remove snow from furnace vents on the side of your home and keep fire hydrants clear.
Chad Petersen from KLJ stated the Paving Improvement District No. 119 Public Input Meeting will be held on February 7. A public input meeting for Paving Improvement District No. 118 (5^th Avenue NW) will be held on February 21 at 5:30 PM at the HAC.
Commissioner Powell thanked Thrifty White Drug for their investment in Valley City.
Commissioner Bishop thanked the VCFD & VCPD for their work.
President Carlsrud thanked the electrical department for the new lighting in the Chambers. Carlsrud reported the Water Treatment Plant construction has been proceeding. He recognized Commissioner Magnuson 25 years of service to the Valley City Fire Department.

Adjourn

Meeting was adjourned at 5:40 P.M.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

Valley City Commission Proceedings
Tuesday, January 15, 2019
5:00 PM, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Fire Chief Magnuson, Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.

President Carlsrud called to order at 5:00 PM.

President Carlsrud read the Main Street ND Proclamation and declared Valley City a Main Street ND Community.

Approval of Agenda

There were no changes to the agenda.

Approval of Minutes

Commissioner Bishop, Commissioner Magnuson moved to approve the minutes from January 3, 2019 meeting. The motion passed unanimously.

Approval of Consent Agenda

1. Approve Raffle Permit for Barnes County Ducks Unlimited

Commissioner Powell moved to approve the consent agenda, seconded by Commissioner Erickson. The motion passed unanimously.

Resolution

Approve Resolution No. 2171, a Resolution Approving Engineers Report & Directing Preparation of Detailed Plans, Specifications & Estimates of Probable Construction Cost for Paving Improvement District No. 119
Chad Petersen from KLJ stated Paving Improvement District No. 119 is part of the Northwest Storm Sewer Phase I improvements. The project will be in done conjunction with sanitary sewer, storm sewer and water main so with the extensive underground work, KLJ recommends full reconstruction of roadway. The total project cost is approximately $2.5 million.

Commissioner Bishop inquired if NDDOT cost share involved. Petersen stated the project will be funded through a 50-50 cost share from R&R fund with cost to the property owners capped at $125/linear foot. This street has been on the list for a number of years. Petersen stated the district was created on November 6, 2018.

Commissioner Powell moved to approve Resolution No. 2171, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Resolution No. 2172, a Resolution Declaring the Necessity for Paving Improvement District No. 119
Chad Petersen from KLJ start protest period will start on January 18 with a public meeting planned for February 7, 2019.

Commissioner Erickson moved to approve Resolution No. 2172, seconded by Commissioner Bishop. The motion passed unanimously.

New Business

Consider approving closeout letter to NDDOT for Project No. SU-2-990(056)060, 7^th St SE Mill & Overlay (Paving Improvement District No. 114)
Chad Petersen from KLJ reported the mill and overlay near the North Dakota Winter Show was constructed by Border States. Inspection was competed by KLJ, NDDOT and City Administrator in December.

Commissioner Magnuson moved to approve the closeout letter for NDDOT Project No. SU-2-990(056)060, seconded by Commissioner Erickson. The motion passed unanimously.

Consider approving closeout letter to NDDOT for Project No. UGP-SU-2-990(055)059, 3^rd Ave SE Reconstruction (Paving Improvement District No. 115)

Chad Petersen from KLJ reported the Urban Grant Program project was completed in October 2018 with lighting installed on December 20. Inspection has been completed. Petersen stated landscaping to be re-evaluated in Spring 2019 if re-seeding required under warranty work.

Commissioner Magnuson moved to approve the closeout letter for NDDOT Project No. SU-2-990(056)060, seconded by Commissioner Bishop. The motion passed unanimously.

Approve increasing Public Works AMI meter Opt-Out Fee
Gary Jacobson asked for policy update to increase opt-out fee for those properties that do not have AMI meters from $5 per account per month to $20 per account per month.

Opt Out Fee:

The fee for customers who opt out of having the AMI installed will be $20 per account per billing cycle effective January 1, 2019. This fee will cover the extra cost of manually reading the meters (personnel and vehicle expense) and then reviewing, verifying and entering this information into the billing system.

Commissioner Powell asked for higher fee as staff times is directed to these efforts instead of other efforts. City Administrator Schelkoph stated the recommended fee is based on costs incurred.

City Administrator Schelkoph stated AMI allows the city to help customers identify running water, to identify if a service issues lies inside or outside of a home.

Commissioner Bishop stated the Commission may revisit the fees if needed to raise the fee if needed.

City Administrator Schelkoph stated the policy also includes access to meters.

Access to Residence:

If a meter is not outside, accessible to Public Works employees, and the customer refuses entry or repeatedly cancels/no shows on appointments to gain access to read/verify the meter, Service will be disconnected at the owner’s expense (disconnect and reconnect fees charged) until access is granted.

Commissioner Bishop moved to include access to residence in the policy update and to set the AMI Opt Out Fee at $20 with the discretion to revisit the fee amount in the future, seconded by Commissioner Erickson. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph stated 24.8% of the property taxes paid by citizens of the City go to the City. There was no mill levy increase for 2018.

Schelkoph provided an overview of the 2019 construction projects including Streetscape I, Permanent Flood Protection Phase II, Permanent Flood Protection Phase IIA, Permanent Flood Protection Phase III, 7^th Avenue NW, 2^nd Ave NE, Erosion projects, New Service Center, and a New Garage at Transfer Station.

Schelkoph reported HB 1066 Prairie Dog Bill as written would provide $3.4 million per biennium for infrastructure projects and SB 2020 as written for the State Water Commission Budget includes Phase IV PFP funding in the amount of $10.9 million to connect floodwall from downtown substation to old Hub Mac building.

City Updates & Commission Reports

Chad Petersen from KLJ reported the wall pours along Main Street continue for Permanent Flood Protection and the crew will finish behind the Elks building. The public input meeting for 5^th Avenue NW Reconstruction is tentatively scheduled for February 21. Petersen will present materials that will be used at the public input meeting to the Commission at the February finance meeting.

President Carlsrud clarified that HB 1066 is written for new infrastructure. Carlsrud thanked public employees for their work.

Adjourn

Meeting was adjourned at 5:34 P.M.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

Valley City Commission Proceedings
Thursday, January 3, 2019
5:00 PM, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Building/Fire Inspector Andersen, Fire Chief Magnuson, , Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.

President Carlsrud called to order at 5:00 PM.

Swear In City Attorney Carl Martineck

President Carlsrud swore in City Attorney Martineck.

Swear in Fire Chief Scott Magnuson

President Carlsrud swore in Fire Chief Magnuson.

Approval of Agenda

No changes to the agenda.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from December 18, 2018 meeting, seconded by Commissioner Magnuson. The motion passed unanimously.

Approval of Consent Agenda

1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
2. Approve Monthly Bills for the City and Public Works in the Amount of $1,442,328.31
3. Approve Raffle Permits for District 24 GOP, Sharp Shooter Showdown

Commissioner Powell moved to approve the consent agenda, seconded by Commissioner Bishop. The motion passed unanimously.

Resolution

Approve Resolution No. 2169, a Resolution Approving Plat of Legacy West Townhomes Planned Unit Development Addition

City Attorney Martineck stated this Resolution updates the Planned Unit Development previously filed so that it is now platted. Planning & Zoning Commission recommends approval of this plat. Commissioner Erickson moved to approve Resolution No. 2169, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Resolution No. 2170, a Resolution Approving Plat of Sorensen Subdivision

City Attorney Martineck reported Planning & Zoning Commission recommends approval of this plat. The plat corrects the alley and addresses property line issues. Commissioner Bishop moved to approve Resolution No. 2170, seconded by Commissioner Magnuson. The motion passed unanimously.

New Business

Approve Conditional Use Permit for Brockopp Brewing, LLC

City Attorney Martineck reported Planning & Zoning Commission recommends approval for this Conditional Use Permit to allow manufacturing in the business district. Commissioner Powell moved to approve the Conditional Use Permit for Brockopp Brewing, LLC, seconded by Commissioner Erickson. The motion passed unanimously.

Approve Conditional Use Permit for Just Kidding Childcare Center, LLC at 913 Riverview Drive

City Attorney Martineck reported Planning & Zoning Commission recommends approval for this Conditional Use Permit with two conditions to include a fence on the southwest corner of the property and designate a drop-off area with appropriate signage. Commissioner Magnuson moved to approve the Conditional Use Permit for Just Kidding Childcare Center, LLC, seconded by Commissioner Erickson. The motion passed unanimously.

Approve Conditional Use Permit for First Church of the Nazarene at 320 Central Avenue South

City Attorney Martineck reported Planning & Zoning Commission recommends approval for this Conditional Use Permit. Commissioner Magnuson moved to approve the Conditional Use Permit for First Church of the Nazarene, seconded by Commissioner Erickson. The motion passed unanimously.

Consider Awarding KLJ the Construction Engineering Contract for Streetscape I, Central Avenue from Main Street to 12^th St N, Project No. UGP-SU-2-990(057) PCN 22043

City Administrator Schelkoph reported a RFP was conducted for the construction engineering for Streetscape I with one firm submitting a response. NDDOT stated this is sufficient for their requirements. President Carlsrud inquired if the City will qualify for NDDOT funding with one submission. City Administrator Schelkoph confirmed the City will.

Commissioner Powell moved to approve awarding the Construction Engineering Contract to KLJ, seconded by Commissioner Magnuson. Roll Call: Magnuson: aye; Erickson: nay; Powell: aye; Bishop: nay; Carlsrud: aye. Motion carried.

Consider accepting building plan for Garage Addition at Transfer Station and accepting quote in the amount of $145,262 from Enterprise Sales

City Administrator Schelkoph reported through the GSA contract system, the City has received a quote in the amount of $145,262 from Enterprise Sales for the Garage Addition at the Transfer Station. Commissioner Bishop reviewed the items not included in the contract. Schelkoph stated land preparation will be completed by VCPW.

Commissioner Erickson moved to accept the building plan and approve quote for Garage Addition at Transfer Station from Enterprise Sales, seconded by Commissioner Magnuson. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph had no report.

City Updates & Commission Reports

City Auditor Richter invited the public to attend a Retirement Party for Fire Chief Gary Retterath from 2:00 PM to 5:00 PM on Friday, January 4.

Fire Chief Magnuson asked the public to avoid the ice on the river during the warm cycle. Magnuson thanked those in attendance for their support.

City Administrator Schelkoph stated Chuck Coghlan retired after 23 years at the Transfer Station and thanked him for his service.

Commissioner Erickson welcomed City Attorney Martineck and Fire Chief Magnuson to the City.

Commissioner Bishop thanked City crews for work during the snow event and thanked VCFD and VCPD for their work.

Commissioner Magnuson welcomed City Attorney Martineck and Fire Chief Magnuson.

President Carlsrud thanked the Electrical Department for keeping the lights on.

Adjourn

Meeting was adjourned at 5:24 PM.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

Valley City Commission Proceedings
Tuesday, December 18, 2018
5:00 PM, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Schoenack, City Assessor Hansen, Public Works Accountant Jacobson, Building/Fire Inspector Andersen, Fire Chief Retterath, Incoming Fire Chief  Magnuson, Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.

President Carlsrud called to order at 5:00 PM. President Carlsrud thanked City Attorney Schoenack for her service. City Auditor Richter invited the public to the retirement open house for Gary Retterath.

President Carlsrud welcomed Dr. LaFave to Valley City as the new president of VCSU.

Approval of Agenda – Remove N4

Approval of Minutes

Commissioner Bishop moved to approve minutes from December 4, 2018 meeting, seconded by Commissioner Powell. The motion passed unanimously.

Approval of Consent Agenda

1. Approve initial electrician license for Differding Electric, LLC.
2. Approve renewal of liquor licenses for the following businesses:
   1. American Legion Club
   2. Boomer’s Corner Keg
   3. Hi-Line Hospitality dba City Lights
   4. Main Street Off-Sale dba Tavern Ninety Four
   5. My Bar Valley City, LLC
   6. The Labor Club
   7. VFW Post
   8. Woodland Steakhouse
3. Approve renewal applications for permit to sell L.P. gas for the following businesses:
   1. CHS Inc. dba Dakota Plains Ag
   2. PetroServ USA
4. Approve renewal applications for mobile home parks for the following businesses:
   1. Olsberg Properties, LLLP dba Plecity Mobile Home Park
   2. Richard Plecity Trailer Court
   3. Rockwater, LLC dba Sunrise Trailer Park
   4. And applications received by December 31, 2018
5. Approve renewal applications for pawn shop received by December 31, 2018.
6. Approve renewal application for taxi license received by December 31, 2018.
7. Approve renewal applications for tree trimming and removal service for the following businesses:
   1. Ground to Sky, LLC
   2. Johnny B’s Trees & Service
   3. Ross’ Tree Service
   4. And applications received by December 31, 2018

Commissioner Erickson moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.

Public Hearing

Public Hearing for Transfer of Class B and Class C Alcoholic Beverage Licenses to Brockopp Brewing, LLC and Issuance of new Class G license
President Carlsrud declared the public hearing open. There were no public comments. Commissioner Magnuson moved to close the public hearing, seconded by Commissioner Bishop. The motion passed unanimously.

Consider Transfer of Class B and Class C Alcoholic Beverage Licenses to Brockopp Brewing, LLC and Issuance of new Class G License.

Gary Schagel inquired if the licensee can sell both their own beer and regular beer. City Attorney Schoenack confirmed they may sell both types of beer. Commissioner Powell moved to approve the transfer of the Class B & Class C Alcoholic Beverage Licenses and the Issuance of a new Class G license to Brockopp Brewing, LLC, seconded by Commissioner Erickson. The motion passed unanimously.

New Business

Consider Valley City-Barnes County Development Corporation request for $12,000 for Small Projects funding
Jennifer Feist spoke on behalf of Valley City-Barnes County Development Corporation requesting $12,000 for Small Projects funding. Feist stated the Small Project Fund is used to pay property taxes, purchase equipment, provide small project funding to businesses with specific details available from her office or the City Auditor.

Commissioner Bishop moved to approve the request for $12,000 for small projects, seconded by  Commissioner Powell. The motion passed unanimously.

Consider Valley City-Barnes County Development Corporation request for $250,000 for a Two Year Workforce Development Program, funded through City Sales Tax Dedicated to Economic Development
Jennifer Feist, on behalf of Valley City-Barnes County Development Corporation, requested $250,000 for Two Year Workforce Development Program. The proposal is for a two-year training program with five types of training offered. This request includes additional $58,000 for training for Prentice Solutions. A second welding program will be offered in January. Funds will be dispersed upon request.

Feist stated the program does not require participants to work in Valley City.

Commissioner Magnuson moved to approve the request for $250,000 for a Two Year Workforce Development Program, seconded by Commissioner Bishop.

Lloyd Nelson spoke against the passage of this request.

In response to Bob Drake’s question, Jennifer Feist stated the welding program is available to high school students.

The motion passed unanimously.

Approve Engineering Agreement for Final Design and Bid Package for 5^th Avenue NW Reconstruction in an amount not to exceed $118,500
Chad Petersen from KLJ stated the Engineering Agreement is for 5^th Avenue NW Reconstruction. Petersen reviewed the project to date. The proposed agreement includes a second public input meeting. At January finance meeting, Petersen will discuss plans for venue and advertising plans for meetings. Petersen expects notifications will be sent to property owners for the public input meeting with estimated special assessments in late January or early February. Petersen stated the final design would not begin until after Commission authorizes it.

Commissioner Powell moved to approve the Engineering Agreement for Final Design & Bid Package for 5^th Avenue NW Reconstruction in an amount not to exceed $118,500; seconded by Commissioner Bishop.

Bob Drake asked if property owners will be able to protest out the special assessments. City Auditor Richter confirmed this is an option. Drake inquired if the citizens can protest out the widening of the street only. President Carlsrud stated the wider street without parking is a reason to hold another public meeting.

Gary Schlagel asked to see requirement from NDDOT in writing regarding 30’ street & parking.  Schlagel inquired why all watermain and sanitary sewer are not being replaced. Schalgel stated drainage problems along 5^th Avenue/8^th Street should be addressed.

Chad Petersen from KLJ discussed the underground utility replacement plans.

Lloyd Nelson spoke against the project.

Hilde van Gjissel asked for clarification regarding the project – 30’ is possible but no parking is possible; 34’ would allow for parking; and that tonight’s decision will allow property owners to receive information about estimated costs.

Lloyd Nelson inquired about 30’ wide streets and availability of parking.

Commissioner Magnuson inquired if mill and overlay is possible.

Chad Petersen from KLJ stated underground utility work is included and without a reconstruction, the local cost would likely go up.

Commissioner Erickson asked if “No Parking” signs can be installed now. City Administrator Schelkoph said yes. Chad Petersen from KLJ recommends 2^nd Street to 9^th Street receive signage.

Gary Schlagel recommended mill and overlay where possible.

The motion passed unanimously.

Removed: Consider delay of liquor license renewal and/or suspension of license for Woodland Steakhouse

Approve Gaming Site Authorization for ND Chapters of Delta Waterfowl, Inc on February 23, 2019 at Valley City Eagles Club
Commissioner Bishop moved to approve gaming site authorization, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Appointment of Mary Lee Nielsen (CVB representative) to Visitors Committee
City Administrator Schelkoph stated the Visitors Committee recommended the appointment of Mary Lee Nielsen to fill seat formerly held by George Dutton. Commissioner Powell moved to approve the appointment of Mary Lee Nielsen to the Visitors Committee, seconded by Commissioner Erickson. The motion passed unanimously.

Approve 2019 Valley City Public Works Operating & Capital budgets
City Administrator Schelkoph stated there is one change to the budget to include the 4 stall garage at the transfer station to house the garbage trucks and hook trucks. $145,000. Commissioner Magnuson & President Carlsrud thanked the team for work on budget.

Commissioner Erickson moved to approve the 2019 Valley City Public Works Operating & Capital Budgets, seconded by Commissioner Magnuson.

City Administrator Schelkoph stated there are no rate increases included in the budget.

The motion passed unanimously.

Consider Bid for Parking and Animal Control Vehicle for Police Department
Police Chief Hatcher recommended accepting the bid for the parking and animal control from Stoudt Ross Ford for a 2019 Ford Transit Connect in the amount of $22,600. Commissioner Bishop moved to approve the recommendation, seconded by Commissioner Powell. The motion passed unanimously.

Consider Amendment to Employee Policy & Procedure Manual
City Attorney Schoenack recommended an amendment to section 7.14 to explicitly state that process for grievances. Commissioner Erickson moved to approve the amendment as recommended, seconded by Commissioner Magnuson. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph thanked City Attorney Schoenack for her service to the City. Schelkoph thanked Gary Retterath for his 43 years of service to the City and VCFD. Schelkoph stated Streetscape I construction engineering RFP had one submission and will confirm approval process with NDDOT. Schelkoph attended a meeting with NDDOT & Interstate Engineering to discuss the culvert on West Main/Interstate.

City Updates & Commission Reports

City Attorney Schoenack thanked the Commission for welcoming her.
City Auditor Richter thanked City Attorney Schoenack for service and invited public to Fire Chief Retterath’s Open House.
Fire Chief Retterath asked public to be care with extra heating and stresses on electrical system.
Chad Petersen from KLJ stated Main Street Floodwalls continue to be poured. Demolition of Powerhouse is complete and site is being finalized. 3^rd Avenue SE reconstruction project lighting will be installed this week.
Commissioners Erickson, Powell, Magnuson, Bishop and President Carlsrud thanked City Attorney Schoenack & Fire Chief Retterath for their service to the City.

Adjourn

Meeting was adjourned at 6:13 P.M.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City