Special Valley City Commission Proceedings
Wednesday, July 10, 2019

President Carlsrud called the meeting to order at 4:45 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, Public Works Accountant Jacobson, Fire Chief Magnuson, Police Chief Hatcher, Deputy Auditor Klein.

New Business

Approve Gaming Site Authorization Renewal for Edgar A. Fisher American Legion Post No. 60

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. The motion passed unanimously.

Consider Renewal of Alcoholic Beverage Licenses for VFW Post 2764

City Auditor Richter reported additional information has been received since the last meeting for food and beverage sales. Richter stated food sales significantly exceed alcohol sales.

Elaine Walls, on behalf of VFW, stated October and November figures are not available. A statement from accountant has been submitted. Walls asked the Commission to consider the request to renew. Richter confirmed 10 of 12 months are within parameters.

Commissioner Magnuson asked if the Club license requires this. Richter confirmed it is for any licensee that allows minors to be present.

Walls stated the VFW “behind on sales tax.” Walls stated alcohol sales important for Club. Resident Manager Dayna Vrba stated behind on sales tax for years.

Commissioner Magnuson moved to renew the alcoholic beverage license, seconded by Commissioner Erickson.

Commissioner Powell asked if able to catch up in months. Vrba stated if allowed liquor license would be able to.

Commissioner Bishop would like to see consequences for this; recommend suspension of 3 days. Commissioner Magnuson stated this cannot be addressed now as it requires a hearing.

The motion passed unanimously.

Adjourn

Meeting was adjourned at 5:00 P.M.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

Valley City Commission Proceedings
Tuesday, ­July 2, 2019

Vice President Magnuson called the meeting to order at 5:00 PM.

Members present: Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Members absent: President Carlsrud.

Others Present: City Administrator Schelkoph, City Attorney Martineck, City Auditor Richter, City Assessor Hansen, Public Works Accountant Jacobson, Building/Fire Inspector Andersen, Fire Chief Magnuson, Lieutenant Rustebakke, Chad Petersen from KLJ.

Approval of Agenda – Addition of R1, N4, N5, N6, N7; Removal of N8; R1

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the June 18, 2019 meeting, seconded by Commissioner Erickson. The motion passed unanimously.

Approval of Consent Agenda

1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
2. Approve Monthly Bills for the City and Public Works in the Amount of $2,257,610.33
3. Approve Raffle Permit for Barnes County Ducks Unlimited

Commissioner Erickson moved to approve the consent agenda, seconded by Commissioner Powell. The motion passed unanimously.

Public Comments

There were no public comments.

New Business

Approve 2019-2020 Renewal of Gaming Site Authorization for Valley City State University Foundation at Shelly Ellig Field at Lokken Field; W.E. Osmon Fieldhouse; Valley City Town & Country Club; Valley City Eagles Club

Commissioner Erickson moved to approve the gaming site authorizations, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Application for Property Tax Exemption for Improvements to 478 6^th Ave NW

City Assessor Hansen recommended approval of application. Commissioner Bishop moved to approve the application, seconded by Commissioner Erickson. The motion passed unanimously.

Approve Application for Property Tax Exemption for Improvements at 1034 Viking Drive

City Assessor Hansen recommends approval of application. Commissioner Powell moved to approve the application, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Application for Property Tax Exemption for Improvements at 227 8^th St NW
City Assessor Hansen recommends approval of application. Commissioner Bishop moved to approve the application, seconded by Commissioner Powell. The motion passed unanimously.

Consider Renewal of Alcoholic Beverage Licenses for Woodland Steakhouse

City Auditor Richter reported the application is complete and presented to the Commission as the paperwork was received late. City Attorney Martineck stated the license applications are due the first Monday in June and the Code allows the Commission to hold a separate hearing to determine if the suspension is appropriate. Richter stated the application was submitted after deadline on June 28. The application was late due to requirement confirmation of property taxes paid.

Commissioner Erickson moved to approve the license.

Commissioner Powell asked for clarification if the licenses is approved, what types of penalties apply? Martineck clarified there are no fines associated with violation of this section of code. Richter stated suspension requires a separate hearing.

City Administrator Schelkoph stated the new deadline was implemented last year and license holders were informed of the deadline. Richter clarified the applicant did not meet the 10 AM deadline on June 28.

Commissioner Powell seconded the motion.

Commissioner Powell was not in favor of suspension due to a matter of hours [June 28 deadline]. City Administrator Schelkoph clarified the application was due June 3. Commissioner Bishop spoke against going against the Ordinance. City Attorney Martineck stated the Commission could approve a temporary license until the public hearing; or approve the license and suspend after a public hearing.

The motion passed unanimously.

Consider Renewal of Alcoholic Beverage Licenses for Sabir’s Dining & Lounge

Commissioner Bishop moved to approve the renewal of the license, seconded by Commissioner Erickson. City Auditor Richter stated licensee asked for leniency due to medical issue. Commissioner Magnuson asked for consistency. Commissioner Bishop indicated the licensee needs to come to a hearing.

The motion passed unanimously.

Consider Renewal of Alcoholic Beverage Licenses for VFW Post 2764 subject to complete application and contingent to City Auditor approval
City Auditor Richter reported the City has not received a complete application. Commissioner Erickson moved to deny the renewal of the license, seconded by Commissioner Bishop. The motion passed unanimously.

Removed: Consider Recycling Contract

Resolution

Removed: R1) Approve Resolution No. 2210, a Resolution  Establishing Recycling Utility Rates

Approve Resolution No. 2209, a Resolution Declaring Sufficiency of Protest for Paving Improvement District No. 118 (5^th Avenue NW)

City Auditor Richter stated the City received one protest, which is 3.34%. Commissioner Bishop moved to approve Resolution No. 2209, seconded by Commissioner Powell. Ryan Froemke, property owner, inquired about the protest process. Deedra Froemke, property owner, asked about the storm sewer area and the City will provide a response.

The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph reminded residents that use of fireworks ends on July 5 and of appropriate use. Schelkoph provided an update on the recycling contract and indicated that the County Commission will consider support of Valley Recycling. Schelkoph asked the public to continue support of downtown businesses while Central is still under construction.

City Updates & Commission Reports

Chad Petersen from KLJ reported construction continues on Central Avenue, specifically storm sewer and bump out construction. Permanent Flood Protection work continues. Storm Sewer 50 work will begin July 15. Lights for downtown are expected between mid to late September.

Commissioner Magnuson thanked the Commission and city crews for their work and wished everyone a safe and happy 4^th of July.

Adjourn

Meeting adjourned at 5:35 PM.

Duane Magnuson, Vice President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

Valley City Commission Proceedings
Tuesday, ­June 18, 2019
5:00 PM

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck (by phone), City Assessor Hansen, Public Works Accountant Jacobson, Building/Fire Inspector Andersen, Fire Chief Magnuson, Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.

Approval of Agenda – Addition of Consent D.h., F, R1; Removal of N1

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the June 4 and June 11, 2019 meetings, seconded by Commissioner Powell. Motion carried.

Approval of Consent Agenda

1. Approve Raffle Permit for CHI Mercy Health Foundation and for Shine
2. Approve 2019-2020 Renewal of Cabaret License for Fraternal Order of Eagles Aerie 2192
3. Approve 2019-2020 Renewal of Retail Tobacco Licenses for the following businesses:
   1. Brothers III
   2. County Bottle Shop, Inc. dba The Liquor Locker
   3. Dakota Silver
   4. Dakota Plains Ag at 807 W Main Ave
   5. Dakota Plains Ag at 151 9^th Ave NW
   6. Eagles Aerie Club 2192
   7. Family Dollar, Inc.
   8. Farmers Union Oil Company of Moorhead dba PetroServe USA #071
   9. Leevers Foods, Inc. at 148 South Central Ave
   10. Leevers Foods, Inc. at 424 2^nd Ave NE
   11. And all complete licenses received before 10 AM, on Friday, June 28.
4. Approve Renewal of Alcoholic Beverage Licenses for the following businesses:
   1. Boomer’s Corner Keg
   2. Captain’s Pub
   3. County Bottle Shop, Inc. dba The Liquor Locker
   4. Dakota Silver
   5. Jimmy’s Pizza
   6. Town & Country Club
   7. VC Developers LLC dba Bridges Bar & Grill
   8. American Legion Post 60
   9. And all complete license applications received before 10 AM, on Friday, June 28 and approved by the Police Chief, Fire Chief and Auditor
5. Approve Block off the Street Request for Valley City Chamber of Commerce on Central Avenue N and on 2^nd Street N for Summer Nights on Central on July 11, 18 and 25, 2019
6. Approve Block off the Street Request for On the Move for Let’s Walk Valley City on Chautauqua Blvd from 6^th Street NE to 12^th Street NE on July 22, 2019

Commissioner Erickson moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.

Public Comments

Lloyd Nelson spoke regarding Public Comments procedures. President Carlsrud stated answers can be provided at City Hall.

Public Hearing

Public Hearing for Transfer of Class B and Class C Alcoholic Beverage Licenses to Dakota Silver, LLC
President Carlsrud declared the public hearing open. There were no comments. Commissioner Bishop moved to close the public hearing, seconded by Commissioner Magnuson. The motion passed unanimously.

Consider Transfer of Class B and Class C Alcoholic Beverage Licenses to Dakota Silver, LLC
Commissioner Erickson moved to transfer the Class B & Class C Alcoholic Beverage Licenses to Dakota Silver, LLC; seconded by Commissioner Magnuson. The motion passed unanimously.

Resolution

Approve Resolution No. 2208, a Resolution Approving Replat of Lot 9, South Valley Addition

City Administrator Schelkoph reported the replat of Lot 9, South Valley Addition was submitted and the Planning & Zoning Commission recommends the approval of this replat. Commissioner Magnuson moved to approve Resolution No. 2208, seconded by Commissioner Powell. The motion passed unanimously.

New Business

Removed: N1) Consider 2019-2020 Renewal of Class B & Class G Alcoholic Beverage Licenses for Brockopp Brewing, LLC with 6 month extension for construction pursuant to V.C.M.C. 4-01-11(1.b.iii)

Approve Special Alcohol Event Permit for Valley City Eagles Aerie 2192 on Central Avenue for Summer Nights on Central Event on July 11, 18 and 25, 2019

Commissioner Bishop moved to approve the special alcohol event permit, seconded by Commissioner Erickson. The motion passed unanimously.

Approve Appointing Board Members for the following open positions, effective July 1, 2019

1. Valley City Barnes County Library Board for 3 year term – Joseph DeMasi, Tim Kadrmas
2. Planning & Zoning Commission for 5 year term – Jim Wright
3. Renaissance Zone Board for 3 year term – Kristi Anderson, Jim Knutson, Anthony Kobbervig
4. Special Assessment Commission for 6 year term – Paul Dahlberg
5. Zoning Board of Adjustment (Variance) for 3 year term – Anthony Kobbervig, Mike Schell

Commissioner Powell moved to approve the appointments, seconded by Commissioner Magnuson.

Commissioner Bishop and Commissioner Powell thanked the committee members.

The motion passed unanimously.

Approve Administration of City of Valley City’s local sales, use and gross receipts taxes by State Tax Commissioner for 2019 – 2021 biennium

City Auditor Richter reported the rate has not changed but the monthly rate has been reduced to lower volume of taxes from $44 per month to $35 per month. Commissioner Erickson moved to approve the contract, seconded by Commissioner Bishop. The motion passed unanimously.

Consider recommendation from Visitors Committee for Image Enhancement Grants for Josh & Alison Kasowski in an amount up to $1,000 for new business signage and in an amount up to $2,250 for renovation of exposed parapet wall

City Administrator Schelkoph reported Ivy Real Estate Group is seeking grants for signage and building repair. Visitors Committee provided a due pass recommendation. Commissioner Magnuson moved to approve the grants as recommended, seconded by Commissioner Powell. The motion passed unanimously.

City Administrator’s Report

There was no City Administrator’s report.

City Updates & Commission Reports

City Auditor Richter stated the City will begin preparing for the 2020 budget with distribution to the City Commission on July 17.

Fire Chief Magnuson thanked the Schelkoph family for the training opportunity.

Commissioner Powell complimented the hard work downtown.

President Carlsrud thanked employees for the Rally in the Valley prep work. Carlsrud thanked the committee and board members for agreeing to serve.

Adjourn

Meeting was adjourned at 5:21 PM.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City