Category Archives: City Commission

Agenda Available

1.21.2025 Finance Agenda

Posted on by

City Commission Finance Meeting 

Valley City, North Dakota

Tuesday, January 21, 2025

2:30 PM

The City Commission Meeting will begin on Tuesday, January 21, 2025 at 2:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/82824549788 or listen by calling (1 346 248 7799) Webinar ID: 828 2454 9788.

Call to Order

Roll Call

Agenda items

  1.  Commission Topics

       2. Department reports.

            Department Spotlight – Electrical Department

  1. Sanitation Department                                                                         
    1. Water Department
    1. Electric Department                                                                             
    1. Fire Department                                                                                  
      1. Fire Extinguisher Report
      1. Dangerous Buildings
    1. Police Department                                                                               
    1. Street Department                                                                                
    1. Administration                                                                                    
  2. Review monthly bills/reports (10 minutes) – (Finance Director Klein)
  3. Yearly 2024 Annual Building Report. (Assistance Fire Chief Coit)                     
  4. Review Change Order #1 for Paving Improvement District No. 126, etc. (City Engineer)
  5. Discuss Annexation – Oxbow Addition/Woodland Park (City Engineer)                  
  6. Discuss creation of golf course alcoholic beverage license. (City Attorney Martineck)     
  7. Discuss application process for zoning nonconformities. (City Attorney Martineck)         
  8. Alternative subdividing and platting procedures. (City Attorney Martineck)
  9. Discuss Paving Improvement District 130 Protests. (Finance Director Klein)      
  10. Discussion related to a Single-Family Housing Pilot Program. (Jennifer Feist, VCBCDC)

Adjourn

Agenda Available

1.10.2025 Special Commission Agenda

Posted on by

Special City Commission Meeting
Valley City, North Dakota

Friday, January 10, 2025
12:00 PM

The City Commission Meeting will begin on Friday, January 10, 2025 at 12:00 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

Members of the public may view the meeting online https://us06web.zoom.us/j/83489079556 or listen by calling (1 346 248 7799) Webinar ID: 834 8907 9556

Call To Order
Roll Call

New Business

NB1.    Approve City of Valley City Nondiscrimination Plan. (City Attorney Martineck)    

Roll Call:          Erickson           Gulmon            Bishop              Magnuson        Carlsrud

NB2.    Approve Standard Title VI/Nondiscrimination Assurances. (City Attorney Martineck)           

Roll Call:          Bishop              Magnuson        Erickson           Gulmon            Carlsrud

NB3.    Approve Title VI/Nondiscrimination and ADA Policy Statement. (City Attorney Martineck)                                                                                                                                Roll Call:          Erickson           Gulmon            Bishop              Magnuson        Carlsrud

Adjourn

1.7.2025 Commission Agenda

Posted on by

City Commission Meeting
Valley City, North Dakota

Tuesday, January 7, 2025
5:00 PM

The City Commission Meeting will begin on Tuesday, January 7, 2025 at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/89351022101 or listen by calling (1 346 248 7799) Webinar ID:  893 5102 2101.

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

 

Approval of Consent Agenda

1. Approve Minutes from the December 17, 2024, Commission Meeting and the December 26, 2024, Special Commission Meeting.                                                                                                                        

    2. Approve the Raffle Permit requests for:                                                                            

           * VCSU Foundation – Booster Board at WE Osmon Fieldhouse on 1.10, 1.31, 2.1, 2.7, & 2.8.2025.

            *Andrew Tangen Benefit at the Eagles on 1.18.2025

      3. Approve 2025 License Renewals for:                                                                                

            Frog Town Trailer Court, Operate a Mobile Home Park

            RNR Development Inc, Operate a Mobile Home Park

            Ground to Sky Tree Service, Tree Trimming and Removal Service         

      4. Approve 2024-25 Contractor License for:                                                                           

            Ray Nelson Construction, Valley City ND

      Roll Call:          Magnuson         Erickson           Gulmon            Bishop        Carlsrud

      Public Comments

      Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

      • No personal attacks to persons present or not
      • No inflammatory language used during time that you have the platform
      • 5-minute maximum or as directed by the chair
      • Thank you for participating in City Government.

      Public Hearing

      1. Open Public Hearing Regarding Application for Alcoholic Beverage License for El Valle Taco Shop.

      Motion to Close Hearing.                                                                                                         

      Roll Call:          Erickson           Gulmon            Bishop              Magnuson      Carlsrud

      Approve Application for Alcoholic Beverage License for El Valle Taco Shop.

      Roll Call:          Gulmon            Bishop              Magnuson        Erickson      Carlsrud

      Ordinance

      1. Approve the second and final reading of Ordinance No. 1165, an Ordinance to amend and reenact section 14-10-52.1 of the Valley City Municipal Code related to driving upon sidewalks. (City Attorney Martineck)                               

          Roll Call:          Bishop              Magnuson        Erickson           Gulmon            Carlsrud

          2. Approve the second and final reading of Ordinance No. 1166, an ordinance to amend and reenact subsection 1 and paragraph 6 of subsection 2 of section 4-01-24 of the Valley City Municipal Code related to special event permits for sale of alcoholic beverages. (City Attorney Martineck)

            Roll Call:          Magnuson         Erickson           Gulmon            Bishop              Carlsrud

            3. Approve First Reading of Ordinance 1167, an ordinance to amend and reenact section 7-03-05.1 of the Valley City Municipal Code related to removal of snow and ice from sidewalks. (City Attorney Martineck)

              Roll Call:          Erickson           Gulmon            Bishop              Magnuson      Carlsrud 

              Resolution

              New Business

              NB1.    Approve Property Buyout of 506 3rd St SE in the amount of $77,003.00 (City Administrator Crawford)          

              Roll Call:          Gulmon            Bishop              Magnuson        Erickson      Carlsrud

              NB2.    Approve changes to Employee Policy and Procedure Manual regarding new hire and promotional pay increases. (City Attorney Martineck)

              Roll Call:          Bishop              Magnuson        Erickson           Gulmon            Carlsrud

              City Administrator’s Report
              City Updates & Commission Reports
              Adjourn

              Minutes Available text with City of Valley City Logo above

              12.3.2024 Finance Minutes

              Posted on by

              City Commission Finance Meeting

              Valley City, North Dakota

              Tuesday, December 3, 2024

              2:30 PM

              Called to Order

              President Carlsrud called the meeting to order at 2:30 PM.

              Roll Call

              Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Erickson, Commissioner Gulmon

              Other present: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner, Deputy Auditor Johnson

              Agenda Items

              GovCard for City Hall, Police Department & Court.

              Finance Director Klein shared that she did check with the local financial establishments and they were able to offer a system but were not able to make it work for us as most of our cards are not present. Using GovCard, all cards will be charged a fee when paying as all cards will be run as credit cards.  

              Review Change Orders for NW Reconstruction Project (2nd Ave NW, 3rd St NW, 4th St N). City Engineer Petersen went through all the change orders that are associated with this project.

              Discuss Special Event Permits for Sale of Alcoholic Beverages. Attorney Martineck went through the current application & the requested changes that the establishments would like to make. Currently, only beer, wine & sparkling wine are permitted. The consensus of the Commission was to have two levels of permits and rates. This will be brought to the next meeting for approval. Also add that this is for Local Licensed Establishments.

              Discuss Possible Update to PFP Buyout Policy. Administrator Crawford explained the appraisal process or a bank evaluation notice when determining the value of the property. Using the bank evaluation will save the price of the certified appraiser but the banks do not all follow the same guidelines when they are evaluating. The consensus of the Commission was changing the current policy to allow an appraisal or a bank evaluation and set a ceiling of 100K. Also add a lookback period of 5 years. This will be voted on at the December 17th meeting. 

              Discuss PFP Property Buyout of 506 3rd St SE. This will be voted on at the January 7th Meeting.

              Discuss PFP Property Buyout of 512 E Main. No Updates for this property at meeting time.

              Department Reports

              Highlight on the Sanitation Department for December

              Sanitation Department, Water Department, Electric Department, Fire Department, Police Department, and the Street Department

              Adjourn

              The meeting was adjourned at 4:52 PM.

              Minutes Available text with City of Valley City Logo above

              12.6.2024 Commission Minutes

              Posted on by

              City Commission Meeting
              Valley City, North Dakota

              Friday, December 6, 2024



              President Carlsrud called the meeting to order at 12:00 PM.

              Members present: President Carlsrud, Commissioner Magnuson, and Commissioner Bishop

              Others: City Administrator Crawford, City Attorney Martineck, Deputy Auditor Johnson

              NEW BUSINESS

              Consider approving the Raffle Permit Request from High Plains Association of Realtors on 12/11/2024 at the Valley City Eagles.

              Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

              ADJOURN

              Meeting was adjourned at 12:02 PM.

              Minutes Available text with City of Valley City Logo above

              12.3.2024 Commission Minutes

              Posted on by

              City Commission Meeting
              Valley City, North Dakota

              Tuesday, December 3, 2024


              President Carlsrud called the meeting to order at 5:00 PM.

              Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson

              Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner, Deputy Auditor Johnson

              PLEDGE OF ALLEGIANCE

              APPROVAL OF AGENDA

              APPROVAL OF CONSENT AGENDA

              Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.                                                                                          

              Approve Minutes from the 11.19.2024 Special Commission Meeting and 11.19.2024 Commission Meeting.

              Commissioner Bishop moved to approve, seconded by Commissioner Erickson.

              Motion passed unanimously.

              RESOLUTION

              2466, Resolution Approving Engineers Report and Directing Preparation of Detailed Plans Specification and Estimate of     Probable Costs for Paving Improvement District No. 130, Sanitary Sewer Improvement District No. 70, Storm Sewer Improvement District No. 56., and Water Main Improvement District No. 106.

              Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Roll Call Vote: Magnuson – Aye, Erickson – Nay, Bishop – Aye, Gulmon – Aye and Carlsrud – Aye. Motion passed.

              2467, Resolution Declaring Necessity of Improvements for Paving Improvement District 130.

              Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

              Motion passed unanimously.

              NEW BUSINESS

              Approve Property Buyout of 1010 2nd St SE in the amount of $39,710.

              Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.

              Motion passed unanimously.

              Approve Property Buyout of 227 10th Ave SE in the amount of $6,930.

              Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

              Motion passed unanimously.

              Approve 2024 Zoning Districts Map for Valley City. This will be updated yearly.

              Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

              Motion passed unanimously.

              Consider Merchant Processing Agreement with Evolv and Service Fee Processing

              Agreement with GovCard for City Hall, Police Department & Municipal Court.

              Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

              Motion passed unanimously.

              Consider & Approve moving the February 18th Finance & Commission Meetings to

              Thursday, February 20th, 2025 due to the League of Cities 2025 Capitol Connection.

              Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

              Motion passed unanimously.

              CITY ADMINISTRATOR’S REPORT

              Finance Director Klein reported that the City has received their final payment on the December 2023 Ice Storm from the State of North Dakota in the amount of $153,300 to cover expenses.

              Assessor Current shared that the Primary Resident Property Tax Credit will again be available for 2025 and if you answer the 3 questions, you will receive $500. towards your 2025 taxes.

              Police Chief Horner reminded all Residents to remove vehicles from snow emergency routes and other streets after snowfalls for easier cleaning. He also shared a reminder about moving vehicles within 72 hours, or they are subject to tickets and towing. No parking trailers on City Streets after October 1st.

              Commissioner Gulmon discussed the financial position of the City through October. Nice good report.

              Commissioner Erickson reminded Residents to keep your garbage containers free of snow. At least 3’ of clearance is needed.

              Commissioner Bishop thanked the Fire & Police Departments and their staff.

              City Administrator Crawford shared that the North Dakota Industrial Commission recommended our grid resilience grant request of 1 million, 53K for the rebuilding of our 1.869KB transmission line. This is our main power line. Also, Electronic Recycling will be available once again in January from the 13th to the 17th for a fee.

              Mayor Carlsrud invited all to take a drive around town as the streets are clean and the Holiday Decorations are up and look great. Thank you to all the Employees for all that you do.

              ADJOURN

              Meeting was adjourned at 5:21 PM.

              Agenda Available

              12.26.2024 Commission Agenda

              Posted on by

              SPECIAL CITY COMMISSION MEETING VALLEY CITY, NORTH DAKOTA

              Thursday, December 26, 2024, 12:00 PM
              The City Commission Meeting will begin on Thursday, December 26, 2024, at 12:00 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.
              Members of the public may view the meeting online https://us06web.zoom.us/j/86573665018 or listen by calling (1 346 248 7799)

              Webinar ID: 865 7366 5018

              CALL TO ORDER ROLL CALL

              CONSENT AGENDA
              Approve Minutes from the 12.19.2024 Special Commission Meeting.
              Roll Call: Magnuson Erickson Bishop Gulmon Carlsrud

              ADJOURN

              12.19.2024 Special Commission Agenda

              Posted on by

              Special City Commission Meeting
              Valley City, North Dakota

              Thursday, December 19, 2024
              12:00 PM

              The City Commission Meeting will begin on November 19, 2024 at 4:00 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

              Members of the public may view the meeting online https://us06web.zoom.us/j/83881026475 or listen by calling (1 346 248 7799) Webinar ID: 838 8102 6475.

              Call To Order
              Roll Call

              New Business

              NB1.    Ratify Commission President’s approval of Memorandum of Commitment and Series D Small    Systems Amendment for Red River Valley Water Supply Project.

              Roll Call:          Magnuson        Erickson           Gulmon            Bishop        Carlsrud

              Adjourn

              Agenda Available

              12.17.2024 Commission Agenda

              Posted on by

              City Commission Meeting
              Valley City, North Dakota

              Tuesday, December 17th, 2024
              5:00 PM

              The City Commission Meeting will begin on Tuesday, December 17th, 2024 at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

              The meeting is also available to view online https://us06web.zoom.us/j/81091038928 or listen by calling (1 346 248 7799) Webinar ID:  810 9103 8928.

              Call To Order

              Roll Call

              Pledge of Allegiance (please stand)

              Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

              Approval of Consent Agenda

              1. Approve Minutes from the 12.3.2024 Finance and Commission Meetings and the 12.6.2024 Special Meeting.    
              2. Approve the Raffle Permit requests for:                                                                                                 

                    North Dakota Quarter Horse Association at ND Winter Show Building on 9.1.2025

                    VCSU American Fisheries Society Student Subunit at VCSU on 2.28.2025

                    North Dakota Hereford Association at Bank Forward on 12.20.2024

              • Approve 2025 License Renewals for:                                                                                                    

                    South Central Adult Services, Vehicle for Hire

                    Viking Drive Estates, Operate Mobile Home Park

                    Sunrise Trailer Court, Operate Mobile Home Park

                    Petro Serve USA #071, Permit to sell L.P. Gas

                    Petro Serve USA #072, Permit to sell L.P. Gas

                    Love’s Travel Stop #849, Permit to sell L.P. Gas

                    Ross Tree Service, Tree Trimming and Removal Service License

                    Badger Loader Services, LLC, Tree Trimming and Removal Service License

                    Tate & Johns Enterprises, Tree Trimming and Removal Service License

                    Johnny B’s Trees & Service, Tree Trimming and Removal Service License

                    Kieffer Tree, Tree Trimming and Removal Service License

              Roll Call:    Magnuson        Erickson           Bishop              Gulmon            Carlsrud     

              Public Comments

              Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

              • No personal attacks to persons present or not
              • No inflammatory language used during time that you have the platform
              • 5-minute maximum or as directed by the chair
              • Thank you for participating in City Government.

               

              Ordinance

              1. Approve first reading of Ordinance No. 1165, an Ordinance to amend and reenact section 14-10-52.1 of the Valley City Municipal Code related to driving upon sidewalks. (City Attorney Martineck)                                                             

              Roll Call:    Erickson           Bishop              Gulmon            Magnuson         Carlsrud

              • Approve first reading of Ordinance No. 1165, an ordinance to amend and reenact subsection 1 and paragraph 6 of subsection 2 of section 4-01-24 of the Valley City Municipal Code related to special event permits for sale of alcoholic beverages. (City Attorney Martineck)

              Roll Call:    Bishop              Gulmon            Magnuson         Erickson           Carlsrud

               

              Resolution                                                                                                                                     

              1. Approve Resolution 2468, A Resolution to Sell Property at Public Auction. (City Attorney Martineck) 

              Roll Call:    Gulmon            Magnuson         Erickson           Bishop              Carlsrud

              • Approve Resolution 2469, A Resolution Approving Bid and Purchase Agreement for 70’x175’ metal shop located on Lots 6 and 7, East Riverside Park Addition (1416 Main Street East). (City Attorney Martineck)

              Roll Call:    Magnuson        Erickson           Bishop              Gulmon            Carlsrud

              New Business

              N1.       Approve Monthly Bills for the City and Public Works in the Amount of $ 2,730,903. (Finance Director Klein)          

              Roll Call:    Erickson           Bishop              Gulmon            Magnuson         Carlsrud                       

              N2.       Approve 2025 Amendment to Valley City Voluntary Flood Acquisition Program. (City Attorney Martineck)

              Roll Call:    Bishop              Gulmon            Magnuson         Erickson           Carlsrud                 

              N3.        Approve NDDOT Urban Roads Project Submittal List for Fiscal Year 2026-2029. (City Engineer)

              Roll Call:    Gulmon            Magnuson         Erickson           Bishop              Carlsrud                 

              N4.       Approve Task Order Amendment for Preliminary & Design Engineering for Sanitary Sewer Reline & Incidentals.       (City Engineer)

              Roll Call:    Magnuson        Erickson           Bishop              Gulmon            Carlsrud

              N5.       Approve Task Order for 2025 Seal Coat for Preliminary & Design Engineering. (City Engineer)

              Roll Call:    Erickson           Bishop              Gulmon            Magnuson         Carlsrud

              N6.       Approve the 2025 Employee Policy and Procedures Manual. (City Attorney Martineck)                       

              Roll Call:    Bishop              Gulmon            Magnuson         Erickson           Carlsrud

              City Administrator’s Report
              City Updates & Commission Reports
              Adjourn

              Agenda Available

              12.3.2024 Commission Agenda

              Posted on by

              City Commission Meeting
              Valley City, North Dakota

              Tuesday, December 3, 2024
              5:00 PM

              The City Commission Meeting will begin on Tuesday, December 3, 2024, at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

              The meeting is also available to view online https://us06web.zoom.us/j/87473196556 or listen by calling (1 346 248 7799) Webinar ID:  874 7319 6556.

              Next Resolution No. 2468             Next Ordinance No. 1165

              Call To Order

              Roll Call

              Pledge of Allegiance (please stand)

              Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

               Approval of Consent Agenda

              1. Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.                                                                                                                       
              2. Approve Minutes from the 11.19.2024 Special Commission Meeting and 11.19.2024 Commission Meeting.

              Public Comments

              Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

              • No personal attacks to persons present or not
              • No inflammatory language used during time that you have the platform
              • 5-minute maximum or as directed by the chair
              • Thank you for participating in City Government.

              Resolution

              2466, Resolution Approving Engineers Report and Directing Preparation of Detailed Plans Specification and Estimate of     Probable Costs for Paving Improvement District No. 130, Sanitary Sewer Improvement District No. 70, Storm        Sewer Improvement District No. 56., and Water Main Improvement District No. 106. (City Engineer) 

              2467, Resolution Declaring Necessity of Improvements for Paving Improvement District 130. (City Engineer)

              New Business

              N1.       Approve Property Buyout of 1010 2nd St SE in the amount of $39,710. (City Administrator Crawford)

              N2.       Approve Property Buyout of 227 10th Ave SE in the amount of $6,930. (City Administrator Crawford)

              N3.       Approve 2024 Zoning Districts Map for Valley City. (City Administrator Crawford)                                   

              N4.       Consider Merchant Processing Agreement with Evolv and Service Fee Processing Agreement with GovCard. (Finance Director Klein)

              N5.       Consider & Approve moving the February 18th Finance & Commission Meetings to Thursday, February 20th, 2025. (City Administrator Crawford)                                                                                                     

              City Administrator’s Report
              City Updates & Commission Reports
              Adjourn