City Commission Meeting
Valley City, North Dakota

Tuesday, February 4, 2025

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson

Others: City Administrator Crawford via Zoom, City Attorney Martineck, Deputy Auditor Johnson, Police Chief Horner

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

No Changes.

APPROVAL OF CONSENT AGENDA

Approve Minutes from the January 21, 2025, Finance and Commission Meeting Minutes.

Approve the Raffle Permit requests for:

      Harvest for Hunger Campaign at CHS Dakota Plains Ag on 3.28.2025                                 

      Sanford Valley City Clinic at The Reserve at Woodland on 2.7.2025

      Ducks Unlimited Barnes County Chapter at Valley City Eagles Club on 3.15.2025

Approve 2024-25 Contractor License for:

      Pine Country Landscaping & Nursery, Valley City ND                                                         

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

ORDINANCE

Approve First Reading of Ordinance 1168, an ordinance to amend and reenact subsection 1 of  

section 4-01-03 of the Valley City Municipal Code related to new alcoholic beverage license for

private golf courses.               

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.

Motion passed unanimously.

RESOLUTION

Approve Resolution 2473, A Resolution to Annex Territory. The annexation on the Bjornson Golf Course and surrounding area.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Roll Call: Bishop – Aye, Magnuson – Aye, Erickson – Aye, Gulmon – Abstain, Carlsrud – Aye.

Motion Passed.

NEW BUSINESS

Approve Letter of Intent for Barnes County Multi Hazard Mitigation Plan. County and State require a yearly renewal to show our intent to continue to work with them.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

Approve Task Order for Valley City NW Water Tower: Environmental Documentation & Final Design.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Roll Call Vote: Gulmon – Aye, Bishop – Aye, Magnuson – Aye, Erickson – Nay, Carlsrud – Aye.

Motion Passed.

Approve Task Order for Final Design for Hyland Park Estates Water, Sanitary Sewer, Storm Sewer and Paving Improvements.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.

Roll Call Vote: Bishop – Aye, Magnuson – Aye, Erickson – Nay, Gulmon – Aye, Carlsrud – Aye.

Motion Passed.

Approve the 2025 Contract for Custodial Maintenance Services. K&S was significantly lower then the other two quotes.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford shared that Fargo has approved the Landfill Extension Agreement with Valley City. The other item discussed was a leak in the standpipe. The team is aware and currently working on the situation.

Police Chief Horner explained “Holes” training which was brought up at the last Commission Meeting. The training is about the Juvenile Court System & its processes as well as Community Service. This is taught by the School Resource Officer.

Mayor Carlsrud thanked all the Employees for working out in this weather, battling the winds and cold temperatures. Please be safe. Also thank you to our Commissioners for serving, you are greatly appreciated.

ADJOURN

Meeting was adjourned at 5:21 P.M.

City Commission Meeting
Valley City, North Dakota

Tuesday, January 21, 2025

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Erickson, Commissioner Gulmon, Commissioner Magnuson, Commissioner Bishop vis Zoom

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Lieutenant Rustebakke and Administrative Assistant Hintz

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Add to the Agenda New Business Items: NB8 Consider Support for HB 1577, NB9 Accept Protests for Paving Improvement District No. 130 and NB10 Consider Changing Bid Date for 2^nd St N, 3^rd Ave NE & 4^th Ave NE Reconstruction Project from April to October 10, 2025. Withdraw Resolution 2471 and 2472.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

PROCLAMATION

President Carlsrud proclaimed January 26 through February 1, 2025 to be Catholic Schools Week.

APPROVAL OF CONSENT AGENDA

1. Approve Minutes from the January 7, 2025 Commission Meeting and the January 10, 2025 Special Commission Meeting.                                                                                                      
2. Approve the Site Authorization request for:

      North Dakota Horse Foundation at Sky Lanes Ending 6.30.2025.                                         

• Approve the Raffle Permit requests for:                                                                                      

      Trinity Lutheran Stewardship at Trinity Lutheran Church on 2.15.25.                                 

      Student Nurse Organization at Valley City State University on 4.2.25

      Education Foundation at Hi-Liner Activity Center on 1.28.25

• Approve 2025 License Renewals for:                                                                               

      Kotaco Fuels for L.P. Gas Permit

      Bumpa’s Ice Cream for Mobile Frozen Dessert Vendor

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

ORDINANCE

Approve the second and final reading of Ordinance 1167, an ordinance to amend and reenact section 7-03-05.1 of the Valley City Municipal Code related to removal of snow and ice from sidewalks.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the Amount of $1,293,654.            

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Approve Request for Funds from the Valley City Barnes County Development Corporation for a Single-Family Housing Pilot Program.

Commissioner Magnuson moved to approve $10,000 per new home, or up to $3,200 for properties in the Renaissance Zone, that meet the program guidelines sourced from City funds, approve waiver of water and sanitary sewer tap fees including temporary meter charges, approve $118,750 sourced from the City Sales Tax dedicated to economic development, fund up to six (6) homes initially, seconded by Commissioner Gulmon.

Motion passed unanimously.

Approve Purchase Agreement for the PFP House at 231 9^th Ave NE.            

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Approve Cost Share Agreement Reimbursement Valley City NW Standpipe Replacement.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

Approve Second Addendum to Contract with City of Fargo Landfill.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.

Motion passed unanimously.

Approve Task Order Amendment for Construction Engineering for

Paving Improvement District No. 125, etc. – 2^nd Ave NE/3^rd St NE/3^rd Ave NE.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

Approve Amendment to City Section 125 Flexible Benefits Plan.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Consider Support for HB 1577.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

Accept Protests for Paving Improvement District No. 130.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Consider Changing Bid Date for 2^nd St N, 3^rd Ave NE & 4^th Ave NE Reconstruction Project from April to October 10, 2025.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Roll Call Vote:  Bishop – Aye, Magnuson – Nay, Gulmon – Aye, Erickson – Aye, Carlsrud – Aye. Motion Passed.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford talked about the busy months ahead watching the House & Senate Bills that affect our City. She and Mayor Carlsrud will be speaking on several.  

City Assessor Current reminded all to sign up on line for the 2025 Primary Residence Tax Credit. She also suggested that we check out the new Assessor Website.

Commissioner Gulmon spoke on the financial state of the City. Our revenues are currently out pacing our expenses so we seem to be doing well.

Mayor Carlsrud thanked all the City Employees for what you do every day for the City and its Residents, especially during this brutal weather. Thank you to the Commissioners for what you do.  Please remember to follow the latest happenings going on at the Capitol.

ADJOURN

Meeting was adjourned at 5:38 P.M.

City Commission Meeting
Valley City, North Dakota

Friday, January 10, 2025

President Carlsrud called the meeting to order at 12:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Magnuson, City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner and Administrative Assistant Hintz

Members absent: Commissioner Erickson, Commissioner Bishop

PLEDGE OF ALLEGIANCE

NEW BUSINESS

Approve City of Valley City Nondiscrimination Plan. City Attorney Martineck and City Engineer Petersen explained the need for this plan when applying for Federal Grants. They are required in the grant process.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Standard Title VI/Nondiscrimination Assurances.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Title VI/Nondiscrimination and ADA Policy Statement.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

 

ADJOURN

Meeting was adjourned at 12:08 PM.

City Commission Meeting
Valley City, North Dakota

Tuesday, January 7, 2025

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner, and Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

No Changes.

APPROVAL OF CONSENT AGENDA

1. Approve Minutes from the December 17, 2024, Commission Meeting and the

December 26, 2024, Special Commission Meeting.                                                                       

• Approve the Raffle Permit requests for:                                                                                      

      VCSU Foundation – Booster Board at WE Osmon Fieldhouse on 1.10, 1.31, 2.1, 2.7, & 2.8.2025.

Andrew Tangen Benefit at the Eagles on 1.18.2025

• Approve 2025 License Renewals for:                                                                                           

      Frog Town Trailer Court, Operate a Mobile Home Park

      RNR Development Inc, Operate a Mobile Home Park

      Ground to Sky Tree Service, Tree Trimming and Removal Service  

• Approve 2024-25 Contractor License for:                                                                                    

      Ray Nelson Construction, Valley City ND

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

PUBLIC HEARING

Open Public Hearing Regarding Application for Alcoholic Beverage License for El Valle Taco Shop under New Ownership.

Commissioner Gulmon moved to close the hearing, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Application for Alcoholic Beverage License for El Valle Taco Shop.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

ORDINANCES

Approve the second and final reading of Ordinance No. 1165, an Ordinance to amend and reenact section 14-10-52.1 of the Valley City Municipal Code related to driving upon sidewalks.                 Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve the second and final reading of Ordinance No. 1166, an ordinance to amend and reenact subsection 1 and paragraph 6 of subsection 2 of section 4-01-24 of the Valley City Municipal Code related to special event permits for sale of alcoholic beverages.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve First Reading of Ordinance 1167, an ordinance to amend and reenact section 7-03-05.1 of the Valley City Municipal Code related to removal of snow and ice from sidewalks.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

NEW BUSINESS

Approve Property Buyout of 506 3^rd St SE in the amount of $77,003.00.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve changes to Employee Policy and Procedure Manual regarding new hire and promotional pay increases.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford shared that Homes are available for purchase as the City buys Houses through our Flood Protection buyout process. These Homes will need to be moved. They are listed on the City’s Website at www.valleycity.us/bids-rfqs-rfps/ under the “Houses” tab.

Commissioner Gulmon reminded all with the change made to the monthly Finance Meeting date, he will just be sharing the Sales Tax report today. He will brief all on the Finances next meeting.

Commissioner Erickson brought up the Electronic Recycling Week which will be held January 13^th through the 17^th. Residents are able to take your aged electronics to the Transfer Station and dispose of for a small fee.  Christmas Tree pick up will be January 16^th, all decorations, plastic and stands must be removed.

Mayor Carlsrud thanked the media for all their time and coverage of what is happening around Valley City. He also thanked the Commissioners and City Employees for what you do every day for the City and Residents.

ADJOURN

Meeting was adjourned at 5:15 PM.

City Commission Meeting
Valley City, North Dakota

Thursday, December 26, 2024

President Carlsrud called the meeting to order at 12:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Erickson and Commissioner Bishop, Commissioner Magnuson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner, Administrative Assistant Hintz

CONSENT AGENDA

Approve the Minutes from the 12/19/2024 Special Commission Meeting.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

ADJOURN

Meeting was adjourned at 12:02 PM.

City Commission Meeting
Valley City, North Dakota

Thursday, December 19, 2024

President Carlsrud called the meeting to order at 12:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Erickson and Commissioner Bishop

Member Absent: Commissioner Magnuson

Others: City Administrator Crawford, City Attorney Martineck, Deputy Auditor Johnson, Police Chief Horner, Administrative Assistant Hintz

NEW BUSINESS

Ratify Commission President’s approval of Memorandum of Commitment and Series D Small Systems Amendment for Red River Valley Water Supply Project.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

ADJOURN

Meeting was adjourned at 12:02 PM.

City Commission Meeting
Valley City, North Dakota

Tuesday, December 17, 2024

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

No Changes.

APPROVAL OF CONSENT AGENDA

1. Approve Minutes from the 12.3.2024 Finance and Commission Meetings and the 12.6.2024 Special Meeting.      
2. Approve the Raffle Permit requests for:                                                                                             North Dakota Quarter Horse Association at ND Winter Show Building on 9.1.2025

      VCSU American Fisheries Society Student Subunit at VCSU on 2.28.2025

      North Dakota Hereford Association at Bank Forward on 12.20.2024

• Approve 2025 License Renewals for:                                                                                                  South Central Adult Services, Vehicle for Hire

      Viking Drive Estates, Operate Mobile Home Park

      Sunrise Trailer Court, Operate Mobile Home Park

      Petro Serve USA #071, Permit to sell L.P. Gas

      Petro Serve USA #072, Permit to sell L.P. Gas

      Love’s Travel Stop #849, Permit to sell L.P. Gas

      Ross Tree Service, Tree Trimming and Removal Service License

      Badger Loader Services, LLC, Tree Trimming and Removal Service License

      Tate & Johns Enterprises, Tree Trimming and Removal Service License

      Johnny B’s Trees & Service, Tree Trimming and Removal Service License

      Kieffer Tree, Tree Trimming and Removal Service License

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

ORDINANCE

Approve first reading of Ordinance No. 1165, an Ordinance to amend and reenact section 14-10-52.1 of the Valley City Municipal Code related to driving upon sidewalks.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve first reading of Ordinance No. 1166, an ordinance to amend and reenact subsection 1 and paragraph 6 of subsection 2 of section 4-01-24 of the Valley City Municipal Code related to special event permits for sale of alcoholic beverages. Discussion was to have 2 levels of Special Alcohol Permits to bring attention to the ones selling liquor for the Police Department. Fees will remain the same.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

RESOLUTION

Resolution 2468, A Resolution to Sell Property at Public Auction. This is for the property at

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Resolution 2469, A Resolution Approving Bid and Purchase Agreement for 70’x175’ metal shop located on Lots 6 and 7, East Riverside Park Addition (1416 Main Street East).

Commissioner Bishop moved to approve, adding that the City will Cost Share the Asbestos Inspection only, seconded by Commissioner Erickson. Motion passed unanimously.          

Resolution 2470, A Resolution Authorizing Public Sale of Surplus City Property.     

Commissioner Bishop moved to combine and approve together Resolutions 2458, 2459, 2460 and 2461, seconded by Commissioner Gulmon. Motion passed unanimously.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the Amount of $ 2,730,903.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve 2025 Amendment to Valley City Voluntary Flood Acquisition Program.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve NDDOT Urban Roads Project Submittal List for Fiscal Year 2026-2029.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Task Order Amendment for Preliminary & Design Engineering for Sanitary Sewer Reline & Incidentals.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Roll Call Vote: Magnuson – Aye, Erickson – Nay, Bishop – Aye, Gulmon – Aye, Carlsrud – Aye, Motion Approved.

Approve Task Order for 2025 Seal Coat for Preliminary & Design Engineering

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Roll Call Vote: Bishop – Aye, Gulmon – Aye, Magnuson – Aye, Erickson – Nay, Carlsrud – Aye, Motion Approved.

Approve the 2025 Employee Policy and Procedures Manual.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford reported that the Shred Use Path along Winter Show Road will now be bid in 2025 and gave an update on Viking Court and the junk vehicles & properties that will be cleaned up.

Finance Director Klein let us know that there will be Special Assessment Letters going out the week on September 9^th.

City Engineer Peterson gave an update on the Construction projects happening around Valley City.

Commissioner Magnuson gave a Shout Out to the Fire Department and all who helped with clean up of the Broken Road Mill Dam.

Mayor Carlsrud thanked all those working on the planning of the New Service Center for all your time and ideas. Thank you to Steve Urness & Paul McDonald for all your time and coverage of what is happening around Valley City. Finally, thanks to all the City Employees for what you do every day for the City and its Residents.

ADJOURN

Meeting was adjourned at 5:35 P.M.

City Commission Meeting
Valley City, North Dakota

Friday, December 6, 2024

President Carlsrud called the meeting to order at 12:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, and Commissioner Bishop

Others: City Administrator Crawford, City Attorney Martineck, Deputy Auditor Johnson

NEW BUSINESS

Consider approving the Raffle Permit Request from High Plains Association of Realtors on 12/11/2024 at the Valley City Eagles.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

ADJOURN

Meeting was adjourned at 12:02 PM.

City Commission Meeting
Valley City, North Dakota

Tuesday, December 3, 2024

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner, Deputy Auditor Johnson

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

APPROVAL OF CONSENT AGENDA

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.                                                                                          

Approve Minutes from the 11.19.2024 Special Commission Meeting and 11.19.2024 Commission Meeting.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson.

Motion passed unanimously.

RESOLUTION

2466, Resolution Approving Engineers Report and Directing Preparation of Detailed Plans Specification and Estimate of     Probable Costs for Paving Improvement District No. 130, Sanitary Sewer Improvement District No. 70, Storm Sewer Improvement District No. 56., and Water Main Improvement District No. 106.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Roll Call Vote: Magnuson – Aye, Erickson – Nay, Bishop – Aye, Gulmon – Aye and Carlsrud – Aye. Motion passed.

2467, Resolution Declaring Necessity of Improvements for Paving Improvement District 130.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

NEW BUSINESS

Approve Property Buyout of 1010 2^nd St SE in the amount of $39,710.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.

Motion passed unanimously.

Approve Property Buyout of 227 10^th Ave SE in the amount of $6,930.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Approve 2024 Zoning Districts Map for Valley City. This will be updated yearly.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Consider Merchant Processing Agreement with Evolv and Service Fee Processing

Agreement with GovCard for City Hall, Police Department & Municipal Court.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Consider & Approve moving the February 18^th Finance & Commission Meetings to

Thursday, February 20^th, 2025 due to the League of Cities 2025 Capitol Connection.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

Finance Director Klein reported that the City has received their final payment on the December 2023 Ice Storm from the State of North Dakota in the amount of $153,300 to cover expenses.

Assessor Current shared that the Primary Resident Property Tax Credit will again be available for 2025 and if you answer the 3 questions, you will receive $500. towards your 2025 taxes.

Police Chief Horner reminded all Residents to remove vehicles from snow emergency routes and other streets after snowfalls for easier cleaning. He also shared a reminder about moving vehicles within 72 hours, or they are subject to tickets and towing. No parking trailers on City Streets after October 1^st.

Commissioner Gulmon discussed the financial position of the City through October. Nice good report.

Commissioner Erickson reminded Residents to keep your garbage containers free of snow. At least 3’ of clearance is needed.

Commissioner Bishop thanked the Fire & Police Departments and their staff.

City Administrator Crawford shared that the North Dakota Industrial Commission recommended our grid resilience grant request of 1 million, 53K for the rebuilding of our 1.869KB transmission line. This is our main power line. Also, Electronic Recycling will be available once again in January from the 13^th to the 17^th for a fee.

Mayor Carlsrud invited all to take a drive around town as the streets are clean and the Holiday Decorations are up and look great. Thank you to all the Employees for all that you do.

ADJOURN

Meeting was adjourned at 5:21 PM.

City Commission Meeting
Valley City, North Dakota

Tuesday, November 19, 2024

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Add N8. Approve Member Participation and Subscription Endorsement for NDPHIT Renewal and N9. Amend to use 2024 Public Works Salary Expenses for the ARPA Funds Designation.

Remove Consent Agenda Item B.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

PROCLAMATION FOR SMALL BUSINESS SATURDAY

November 30, 2024 is being Proclaimed as Small Business Saturday. Support small businesses and merchants on Small Business Saturday and to Shop Small throughout the year.

APPROVAL OF CONSENT AGENDA

1. Approve Minutes from the 11.5.2024 Finance and Commission Meetings.                             
2. Approve Public Hearing to consider suspension of Alcoholic Beverage License D3 218: failure to complete and submit Beverage Server Training Paperwork.
3. Approve 2024-25 Contractor Licenses for:                                                                             
   1. All Finish Concrete of West Fargo, ND
   1. I’ll Tile & Stone, Inc of Detroit Lakes, MN
   1. 701 Caulking of Bismarck, ND
   1. Commercial Cleaning Services of Echo, MN

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

RESOLUTION

RES 2458, a Resolution Creating Paving Improvement District No. 130.                               

RES 2459, a Resolution Creating Water Main Improvement District No. 106.                                   

RES 2460, a Resolution Creating Sanitary Sewer Improvement District No. 70.                                

RES 2461, a Resolution Creating Storm Sewer Improvement District No. 56.

Commissioner Bishop moved to combine and approve together Resolutions 2458, 2459, 2460 and 2461, seconded by Commissioner Gulmon. Motion passed unanimously.

RES 2462, a Resolution for Establishing Electric Utility Rates. Exhibit in Materials.                        

Commissioner Gulmon moved to approve with an effective date of February 1, 2025, seconded by Commissioner Bishop. Motion passed unanimously.

RES 2463, a Resolution for Establishing Water Utility Rates. Exhibit in Materials.                           

Commissioner Bishop moved to approve with an effective date of February 1, 2025, seconded by Commissioner Magnuson. Motion passed unanimously.

RES 2464, a Resolution for Establishing Sewer Utility Rates.  Exhibit in Materials.                           

Commissioner Magnuson moved to approve with an effective date of February 1, 2025, seconded by Commissioner Gulmon. Motion passed unanimously.

RES 2465, a Resolution for Establishing Rates & Fees for Solid Waste Service. Exhibit in Materials.         

Commissioner Gulmon moved to approve with an effective date of February 1, 2025 and to update the Master Fee Schedule, seconded by Commissioner Magnuson. Motion passed unanimously.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the amount of $2,727,896.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve 2025 Board Meeting Schedule.                                                                     

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Property Buyout of 823 2^nd St NE in the amount of $55,110.            

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Property Buyout of 915 2^nd St SE in the amount of $51,480.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Contract for Prisoner Boarding with Barnes County Correctional Center.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Public Works Capital and Operating Budgets for year 2025.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

2024 Annual Forester Report given by Bob Anderson, City Forester.

Approve Member Participation and Subscription Endorsement for NDPHIT Renewal.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Amend to use 2024 Public Works Salary Expenses for the ARPA Funds Designation in the amount of $999,721.93.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford shared an update from David Wick for the work being done on the roadway section as the inner circle storm drains and have now stopped concrete work for this year.  They will continue next summer. There are a few trailers that Fire Chief Magnuson and herself will need follow up on. The Tree Lighting Ceremony will be held the Saturday after Thanksgiving at 7:00PM at the Veteran’s Park. Enjoy the parade of lights & then attend the tree lighting in the park.

Finance Director Klein thanked Gary Jacobson on his hard work on the Public Works Department Budget. He did a great job.   

Engineer Eslinger discussed the letter that was just mailed out regarding the Lead Service Line Inventory and explained the goal of the first step in the project for the inventory of Lead Service Lines. The goal of the project is to ultimately remove all lead and galvanized lines from our system and to know what type of lines are out there. This is a multi-step program. A diagram explaining the lines and who is responsible for what portion of the lines was added to the materials.

Commissioner Gulmon recognized and thanked the city employees for all their work in putting up the Christmas lights. It is a big effort and very much appreciated.

Commissioner Magnuson thanked Gary Jacobson for all his work on the 2025 Public Works Budget. He explained that we keep our property taxes low by increasing the rates on utilities. We try to keep the profit margin low but still make some money to cover costs. He asked for the numbers to be compared to a few neighboring areas and what is being charged, Valley City is doing well. Have a Happy Thanksgiving and with the snow coming, drive safe.

Mayor Carlsrud thanked our Employees working on all the outside activities seen around town and those working on the inside activities that may not be seen as much. The City was visited by a couple State Representatives to view our permanent flood protections. They were able to see where the appropriated funds were used and they liked what they saw.

ADJOURN

Meeting was adjourned at 5:57 PM.