President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, and Commissioner Gulmon.

Others: City Attorney Martineck, City Administrator Crawford, Deputy Auditor Klein, Administrative Assistant Johnson.

Pledge of Allegiance

Alzheimer’s and Dementia Awareness Proclamation

Approval of Agenda

Addition of RES 2, 3 and N11

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the May 16th, 2023 Commission Meeting, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.

Approve Raffle Permit for the following:

Avalynn’s Fly High Foundation on August 25^th, 2023 at Chautauqua Park.

Fraternal Order of Police James/Valley Lodge #4 at Valley City Police Department on September 13^th, 2023.

Jamestown Board of Realtors at the Eagles on June 21^st, 2023.

VCSU Foundation on September 30^th, 2023 at Lokken Stadium.

VCSU Foundation from August 24^th, 2023-May 25^th, 2024 at Lokken Stadium.

Approve 2023-2024 Applications for Contractor, Electrician, Plumber and/or Mechanical Contractor License(s) for the following:

ASAP Electric

FMJ Electric

Magnum Electric

RAG Properties, LLC

Safe Basements of Minnesota, Inc.

Travis Kunze Construction

Approve Applications for Tobacco License Renewal for the following:

Casey’s Retail Company

County Bottle Shop, Inc.

Dakota Silver LLC

Dollar General Store

Family Dollar #27662

Leevers Foods, Inc.

Petro Serve USA #071

Petro Serve USA # 072

Petro Serve USA #073

The Clubhouse Lounge, LLC

Approve Applications for Alcohol Beverage License Renewal for the following:

Brockopp Brewing, LLC

Dakota Silver

Hi-Line Hospitality dba City Lights

Jimmy’s Pizza

Main Street Off Sale dba Tavern 94

Mosby LLC dba Boomers Corner Keg

My Bar

Sabir’s

The Clubhouse Lounge, LLC

The Labor Club

The Liquor Locker

The Reserve at Woodland-845 Events

Approve Applications to Block off Street for the following:

Block off Central Ave N from 2^nd St to 4^th St (to include 3^rd St from Central to Alley going East), for Crazy Daze being held on July 26^th from 8am-7pm.

Block off West half of Alley, 100 block, between Main St and 2^nd Ave SE on June 24^th, 2023 from 8am-10pm for Brockopp Brewing Christmas in June.

Block off 100 block of Main St E on June 17^th from 6pm-1am for Rally in the Valley and Street Dance.

Block off Central Ave N from Wells Fargo to Valley Service; alleyways by the Vault and Nucara on July 13^th and July 20^th from 5:30 pm to 9:00 pm for Summer Nights on Central.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Ordinance

Approve First Reading of Ordinance 1133, An Ordinance to Create and Enact Sections 14-10.1-08, 14-10.1-09, and 14-10.1-10, and to Amend and Reenact Sections 14-01-01, 14-08-01, 14-08-18, of the Valley City Municipal Code Related to Bicycles.

City Attorney Martineck stated during this year’s legislative session, new laws were passed regarding multi-person bicycles.  This will change our ordinance to match.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve First Reading of Ordinance 1134, an Ordinance to Amend and Reenact Section 12-02-01 of the Valley City Municipal Code Related to Abandoned Vehicle and Property Maintenance Definitions.

City Attorney Martineck stated during this year’s legislative session, there were changes to certain definitions.  This ordinance is to match those set at the state level.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1124, an Ordinance to Amend and Reenact Subsection 1 of Section 8-04-05 of the Valley City Municipal Code Related to Sale of Flavored E-Liquids to Individuals Under 21 Years of Age.

City Attorney Martineck stated no changes from the first reading.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Second and Final Reading of Ordinance 1132, an Ordinance to Amend and Reenact Chapter 15-05 of the Valley City Municipal Code Related to Municipal Waste.

City Attorney Martineck stated there were some changes from the first reading, definitions and clarifications regarding not being able to opt out of the service and the city does not provide roll off services.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Resolution

Approve Resolution 2413, a Resolution Establishing Rates and Fees for Solid Waste Service.

City Attorney Martineck stated this resolution is to establish the extra container fee for residential at $25/month and an extra container fee for commercial locations of $36/month.  We are also asking the City Administrator be giving the discretion to set the fee for the new container as needed to reflect costs.  Also asking the 5% discount ton 2- and 4-yard dumpsters be removed from the rate sheet and to take effect at a later date.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Resolution 2414, a Resolution approving Diamond B Subdivision within the City’s Extraterritorial Jurisdiction.

City Attorney Martineck stated this is south of Woodland Park. The PZ Commission is recommending approval as long as there is an agreement that if there are city services provided, they would have to hook up rather than being on septic.  It also requesting a rezone of lot 2 to ag, it’s currently R2.  This will be an ORD on the next meeting.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Approve Resolution 2415, a Resolution approving a Vacation of a Platted Alley in Block 3 of Granger’s Addition to the City of Valley City.

City Attorney Martineck stated this is currently the location of SBA Towers which is rented by Verizon. On the plat there is an alley that is not currently there that runs through where the tower sits so this is asking for that to be vacated.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $1,486,593.72.        

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Site Authorization Renewal for Thundering Saints Inc. at Boomer’s Corner Keg, Bridges Bar & Grill and the Labor Club

Commissioner Gulmon moved to approve, Seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Special Alcohol Beverage Event Permit Application for Brockopp Brewing, LLC on June 15^th, 2023 from 3pm-7pm for Smith Lumber Customer Appreciation Day.

Commissioner Bishop motioned approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Special Alcohol Beverage Event Permit Application for Brockopp Brewing, LLC on June 17^th, 2023 from 10am-6pm for Rally in The Valley.

Commissioner Gulmon motioned approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Special Alcohol Beverage Event Permit Application for Brockopp Brewing, LLC on June 17^th, 2023 from 6pm-1am for Rally in The Valley Street Dance.

Commissioner Gulmon motioned approve, seconded by Commissioner Bishop. Motion passed unanimously.

Approve Special Alcohol Beverage Event Permit for The Reserve at Woodland on June 15^th, 2023 from 3pm-7pm for Smith Lumber Celebration.

Commissioner Magnuson motioned approve, seconded by Commissioner Bishop. Motion passed unanimously.

Consider the Visitor’s Committee Recommendation to approve $180,000 from the Valley City Tourism Development Grant/Loan Fund as part of the Sheyenne River Valley Scenic Byway Association, to be disbursed over 2 years.

Commissioner Erickson moved to approve $180,000 distributed at $60,000 evenly over the course of three years, seconded by Commissioner Bishop. Motion passed unanimously.

Consider the Visitor’s Committee Recommendation to approve $200,000 from the Valley City Tourism Development Grant/Loan Fund as part of the Valley City Parks and Recreation District, to be disbursed over 5 years/or as many years as needed.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Accept Resignation of Police Chief Hatcher effective August 4^th, 2023.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve New Application for 2023-2024 Retail Tobacco License for Larson Enterprises LLC dba The Labor Club.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Special Alcohol Beverage Event Permit Application for The Captains Pub on June 17^th, 2023 from 12pm-11:59pm for Rally in The Valley Street Dance.

Commissioner Bishop moved to approve the times of 6pm-1am to align with Brockopp Brewery, seconded by Commissioner Gulmon. Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford provided an update on the automated garbage pickup.

City Attorney Martineck stated the plan is for the hiring committee to meet next week to discuss filling Phil’s position.

Deputy Auditor Klein stated we are looking for the Administrative Assistant II position.

City Assessor Current stated that she attended the County Equalization meeting and no one from the city protested their values.

Commissioner Gulmon reported on the financials through April.  Cash reserves are strong.  We received flood reimbursement totaling $1.4 million and applied for a snow removal grant and are waiting for a response.

Commissioner Bishop thanked Phil for his work. Also, received a call that said how nice West Main turned out.

Mayor Carlsrud thanked Phil and also received an email on how well West Main turned out. There is fire danger, it’s dusty out there.  A couple of “snowbirds” have commented on how nice the automated garbage is. They have it all winter so it’s nice when they get back and have it here too.

Adjourn

Meeting was adjourned at 5:51 P.M.

CALL TO ORDER

President Carlsrud called the meeting to order at 5:00 PM.

ROLL CALL

Members Present: President Carlsrud, Commissioner Magnuson, Commissioner Erickson, Commissioner Gulmon.

Others: City Attorney Martineck, City Administrator Crawford, Finance Director Richter, Administrative Assistant Gehlhoff

Pledge of Allegiance

Approval of Agenda

No changes.

Approval of Minutes

Commissioner Erickson moved to approve the minutes from the May 2^nd, 2023 Commission Meeting, seconded by Commissioner Magnuson. Motion passed unanimously.

Approval of Consent Agenda

Approve Raffle Permit for the following:

Bridge City Cruisers at Central Ave NP Park- Parking Lot on June 16^th and June 17^th for Scholarship funds for High School Seniors.

CHI Mercy Health Foundation at Valley City Eagles on October 14^th, 2023 for Telemetry Equipment for the Hospital.

Approve 2023-2024 Applications for Contractor, Electrician, Plumber and/or Mechanical Contractor License(s) for the following:

ACB Construction

Big Dog Construction

Construction Engineers, Inc.

CR Larson Concrete

Johnny B’s Trees and Service

One Way Wireless Construction

Sheyenne River Repair

Taurus Handyman Services

Approve Applications to Block off Street for the following:

Block off Central Ave N from 3^rd St to 9^th St for the Sheyenne Valley Soap Box Derby being held on June 3^rd with June 4^th as a rain date, from 5 a.m. to 5 p.m.

Block off 9^th Ave SW from 6^th St SW to the alley South on 9^th for Youth Baseball at Sam’s Field on: May 9^th, May 17^th, June 5^th, June 12^th, June 19^th, June 28^th, July 12^th, July 17^th and July 19^th from 4 p.m. to 9 p.m.

Block off Central Ave N from Main St to 5^th St, including 2^nd and 3^rd St NE/NW up to alley ways, also block off Main St from Central Ave to 2^nd Ave NE for Rally in the Valley on June 17^th from 9 a.m. to 6 p.m.

Approve Application for VC Chamber of Commerce Parade on Central Ave- from 12^th St N to 4^th St S, being held on June 17^th at 10 a.m. for Rally in the Valley.

Approve Public Hearing for Dangerous Building at 709 4^th St NE

Commissioner Erickson moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

PUBLIC COMMENTS

Dallas Kamstra spoke about Ordinance 1124.

Ordinance

Approve First Reading of Ordinance 1124, an Ordinance to Amend and Reenact Subsection 1 of Section 8-04-05 of the Valley City Municipal Code Related to Sale of Flavored E-Liquids to Individuals Under 21 Years of Age.

City Attorney Martineck explained that this Ordinance in not related to the flavor ban that is going on the ballot in 2024; this is a change to follow State Law.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Approve First Reading of Ordinance 1132, an Ordinance to Amend and Reenact Chapter 15-05 of the Valley City Municipal Code Related to Municipal Waste.

City Attorney Martineck explained the purpose of this Ordinance is to address issues associated with the new containers and collection practices. It will: better define the terms and use those terms appropriately and consistently; eliminate outdated provisions that are no longer applicable; eliminates duplication;

gives the Board and City Administrators more authority to make changes without having to go through the Ordinance process; and provides clearer penalties and enforcement mechanism for violations of the Ordinance.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

Motion passed unanimously.

Resolution

Consider Resolution 2412, a Resolution Accepting Bid and Awarding Contract for Paving Improvement District No. 126, Watermain Improvement District No. 104, Sanitary Sewer Improvement District No. 68 and Storm Sewer Improvement District No. 55.

City Engineer Petersen stated bids were open for the project on May 9^th and 2 bids were received- one from Strata Corporation and one from Sellin Brothers. Sellin Brothers had the low bid and he is recommending that the project be awarded to them. They are proposing to complete the work in 2024.

City Administrator Crawford recommended this be approved.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

New Business

Approve Site Authorization Renewal for Valley City Hockey and Figure Skating Club at Valley City Town and Country Club, The Captain’s Pub and the Youth Sports Complex.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.

Motion passed unanimously.

Approve Site Authorization Renewal for Valley City Baseball Association at the Clubhouse Lounge, City Lights Supper Club and Brockopp Brewery.

Commissioner Magnuson move to approve, seconded by Commissioner Gulmon.

Motion passed unanimously.

Appoint New Member to Unexpired 2022-2025 Library Board Opening- 1 position; and Annual Report Given by Hilde VanGijssel.

Library Board President VanGijssel gave the annual report for the Valley City Barnes County Library. She introduced Anita Tulp, the new Library Director. The library has a new logo that was designed by students from VCSU and there is now library “swag” at the library, with the new logo on it. There was a library book challenge held this year, and the library appreciated the input from the citizens. If citizens have a question about a book, please follow the procedure that has been put into place- it is posted on the website and staff can answer any questions. Summer learning starts on May 30th, there will be: Color Carnival; every Tuesday, June-July, there will be activities for kids; summer reading program- participants can receive “dollars” for the library store and with official sign-up they can receive $50 for college through the State of North Dakota. There are building issues- they have a roof that is leaking and they are trying to get a firm out of Fargo to help with historical renovation; the library did receive a $25,000 donation from the Bjerke family. One board member resigned and the library received 3 qualified applications. The library board would like for the City Commission to choose the new board member.

Commissioner Magnuson moved to appoint Kelsey Ihry, Commissioner Gulmon seconded.

Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford spoke about the automated garbage collection; May 22^nd they will be delivering the new garbage cans to the front of homes, the street side where the house number is, included will be an insert with Questions & Answers. Residents should check to see their new garbage pick-up day: M- SW, T- SE, W- NE, TH & F- NW. The City worked with the USDA to receive a 30% grant, so this was the time for the City to make this change. First full week of June, June 5^th, is when this will begin.

City Updates & Commission Reports

Finance Director Richter gave an update that Deputy Auditor Klein sent out the Capital Budget Request to the general government departments and next Wednesday she will be sending out the Operational Budgets for the department heads to fill out and then there will be meetings to follow, in June.

Commissioner Gulmon recognized the City crews and thanked them for their hard work during Clean-up Week.

President Carlsrud welcomed Anita Tulp and thanked all of the employees.

Adjourn

Meeting was adjourned at 5:39 p.m.

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson(5:11).

Others: City Attorney Martineck, City Administrator Crawford, Deputy Auditor Klein, Administrative Assistant Johnson.

Pledge of Allegiance

Recognition for Mayor for a Day-Drew Kohler

Approval of Agenda

No Changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the April 5^th, 2023 Finance and Commission Meetings and the April 11^th Board of Equalization Meeting, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approval of Consent Agenda

Approve Raffle Permits for the Following:

Valley City Area Chamber of Commerce on June 17^th, 2023 for the Duck Race.

Barnes County Wildlife Federation on November 2^nd, 2023, November 27^th, 2023 and April 6^th, 2024.

Approve 2023-2024 Applications for Contractor, Electrician, Plumber and/or Mechanical Contractor License(s) for the following:

Bakkegard & Schell

BDT Mechanical, LLC

Bentson Electric

Breland Enterprises-American Waterworks

Bridgetown Builders, Inc.

Damon 24/7, LLC

Differding Electric, LLC

East & West Excavating

Energize Electric, LLC

Enterprise Electric, Inc.

Groundworks MN dba Innovative Basement Authority

Hi-Line Construction, Inc.

Hi-Line Electric, Inc.

John’s Refrigeration & Electric, Inc.

J-Tech Mechanical

Keith’s Air Conditioning, Refrigeration & Heating, Inc.

LaValle Flooring, Inc.

Mike’s Construction

Morton Buildings, Inc.

Northland Sheds Inc.

Olaf Anderson Construction, Inc.

Peterson Mechanical Inc.

Rollie’s Remodeling

Scott’s Electric, Inc.

Tim’s Plumbing

Valley Realty, Inc.

Wrigley Mechanical, Inc.

Your Home Improvement Co.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Ordinance

Approve First Reading of Ordinance 1128, an Ordinance to Amend and Reenact Subsection 3 of Section 11-03-08, Subsection 3 of Section 11-03-09, Subsection 3 of Section 11-03-10, Subsection 2 of Section 11-03-11, and Sections 9-01-16, 11-02-08, 11-03-03, and 11-06-02 of the VCMC Related to Boarding and Rooming Houses.

City Attorney Martineck stated this is basically an administrative change to remove any reference to rooming house.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve First Reading of Ordinance 1129, an Ordinance to Amend and Reenact Section 11-02-08 and Subsection 4 of Section 11-06-16 of the VCMC Related to Residential Off-Street Parking.

City Attorney Martineck stated after several of months of discussion the compromise from planning and zoning is that there will be no restrictions on parking for up to two vehicles in a rear yard in the residential district.  Above that amount you need to follow the restrictions of either putting in a screen or an improved surface.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.  Motion passed unanimously.

Approve First Reading of Ordinance 1130, an Ordinance to Amend and Reenact Section 11-02-08 and Subsection 4 of Section 11-06-16 of the VCMC Related to Improved Surfaces.

City Attorney Martineck stated there is currently not a definition of improved surfaces so this will take care of that.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve First Reading of Ordinance 1131, and Ordinance to Amend and Reenact Section 11-05-14 of the VCMC Related to Accessory Buildings.

City Attorney Martineck stated this is for any buildings under 120 sq. ft. With the change those buildings could be within 5 ft. of the property line.

Commissioner Gulmon moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Resolution

Consider Resolution 2410, a Resolution Accepting Bid and Awarding Contract for NDDOT Project No. SU-CRP-CPU-2-990(062), SU-CRP-2-990(063) & HEU-2-990(064) [Paving Imp. Dist. No. 125, Watermain Imp. Dist. No. 103, Sanitary Sewer Imp. Dist. No. 67 and Storm Sewer Imp. Dist. 54].

NDDOT received two bids, one from Strata the other from Sellin Brothers.  Strata was the low bid at $5,497,582.04. The engineers estimate was $4,401,387.70. The NDDOT requires a bid analysis process anytime the low bid is either 10% higher or lower of the engineers estimate.

Consensus to do further research and add to May 2^nd Meeting.

New Business

Approve Special Alcohol Beverage Permit for City Lights Supper Club Lounge at VCSU Student Center Cafeteria on May 11^th, 2023 for VCSU Employee Recognition.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford reported the automated garbage truck was delivered. The garbage cans will be delivered to residents on May 22^nd.  Clean up week will be announced at the May 2^nd meeting.  May 6^th the transfer station will be open from 9am-12pm. Flood outlook really depends on the amount of rain we get. The peak inflows into Bald Hill late next week. With the remaining melt if there isn’t heavy snow or rain, we should remain under flood level in Valley City which is 16 ft.

City Assessor Current reported on some additions to her Board of Equalization books and sent an exemption list.

Mayor Carlsrud thanked all the city employees for their work.

Adjourn

Meeting was adjourned at 6:05 P.M.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Gulmon, Commissioner Erickson.

Others Present:  City Attorney Martineck, Deputy Auditor Klein, City Administrator Crawford, Administrative Assistant Johnson, Assessor Current.

Deputy Auditor Klein read North Dakota Century Code sections 57-11-01, 03 and 07 pertaining to the duties of the Board of Equalization.

President Carlsrud declared the hearing open at 4:00 P.M. City Assessor Current reported the changes in property values within the city for 2023.  An overall summary was read and submitted. No property owners were present for requests and there were no written requests received in the Auditor’s Department.

pROPERTY tYPE	cERTIFIED vALUES	pROJECTED tOTALS 2022	$ cHANGE	% cHANGE
Residential land	$40,007,300	$41,608,400	$1,601,100	4.0%
Residential structure	$240,438,400	$255,234,900	$14,796,500	6.15%
Grand Total residential	$280,445,700	$296,843,300	$16,397,600	5.85%
Commercial Land	$41,438,250	$41,613,950	$175,700	0.42%
Commercial Structure	$133,369,860	$139,542,932	$9,173,072	4.63%
Grand total Commercial	$174,808,110	$181,156,882	$6,348,772	3.63%
agricultural land	$98,700	$105,700	$7,000	7.09%
GRAND TOTAL agricultural land	$98,700	$105,700	$7,000	7.09%
TOTAL MARKET VALUE	$455,352,510	$478,105,882	$22,753,372	5.00%

City Assessor Current stated 62 Notices of Increase were sent out.  The following property owners contacted City Assessor Current regarding the notice of increase for 2023.

pROPERTY OWNER	REQUESTED CHANGE
Wesley & Natalie Wintch	63-5150129 Lowered Value
Dave Zubrod Randie Meyer Tim Miller	63-3450012 & 63-3440047 Lowered Value 63-0380401 Lowered Value No Changes

Commissioner Bishop moved to close the hearing, seconded by Commissioner Gulmon. The motion passed unanimously.

Commissioner Bishop moved to approve the assessment book as prepared by the City Assessor, seconded by Commissioner Gulmon. The motion passed unanimously.

Adjourn

The meeting was adjourned at 4:47 p.m.

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, and Commissioner Gulmon.

Others City Administrator Crawford, City Attorney Martineck, Deputy Auditor Klein Administrative Assistant Johnson.

Pledge of Allegiance

City Government Week Proclamation

Approval of Agenda

Remove O1; Add N6

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the March 20th, 2023 Commission Meeting, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.

Approve Application for House Movers License Renewal for Carrington House Moving, Inc.

Approve Raffle Permit for the following:

VCSU Foundation on April 28^th, 2023 at the Eagles.

VCHS DECA on April 19^th, 2023 at VCHS.

St. Catherine’s Knights of Columbus on My 24^th, 2023 at the Eagles.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Ordinance

Approve First Reading of Ordinance 1124, an Ordinance to Amend and Reenact Section 8-04-05 of the Valley City Municipal Code Related to Prohibited Sales of Tobacco Products.

Resolution

Approve Resolution 2407, a Resolution Declaring Sufficiency of Protest for Paving District 127.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Resolution 2408, a Resolution Approving Final Plans and Authorizing Engineer to Advertise for Bids for Paving 127.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Resolution 2409, a Resolution Rejecting All Bids and Authorizing Engineer to Re-Advertise for Bids for Paving Improvement District No. 126, Watermain Improvement District No. 104, Sanitary Sewer Improvement District No. 68 and Storm Sewer Improvement District No. 55.

City Engineer stated only one bid was received for the project in the amount of $5,495,765.50, the engineer’s estimate was $4,092,620. Recommendation is to reject bid and rebid in the next few weeks giving the opportunity to start later this year or in 2024.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

New Business

Approve Monthly Bills for the City and Public Works in the Amount of $1,577,832.72.        

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Consider Amendment to Easement Agreement with Al Dolliver.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Accept Quote for Mowing Services.

City Administrator Crawford stated with the quotes received, her recommendation is to go with Eek Ink Company.

Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Sale of Land in the NW Industrial Park.

Jennifer Feist stated the Development Corporation is requesting to enter into a purchase agreement to sell land in the industrial park.  The amount of the sale would be used to pay off the specials of $32,091 that any funds over and above that amount from the sale be retained by the Development Corporation to be invested in a project to build a manufacturing facility in the industrial park.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Purchase of Flatbed Truck.

City Administrator Crawford stated we were looking at converting the old pumper truck from the fire department into being a truck to haul flood supplies. Recommendation is to purchase the supplies needed to convert to the flatbed truck and sell the old one.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Advisory Vote for a Tobacco Products Ordinance.

Commissioner Magnuson stated there has been a lot of back and forth on this and instead of having five people make this decision, he is requesting to have it put on as an advisory vote in the next city election which would be about 14 months from now.

Motion is to move forward in preparing a document for election.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.

Roll Call:          Bishop-nay      Magnuson-aye  Erickson-aye    Gulmon-nay     Carlsrud-aye

Motion passed.

City Administrator’s Report

City Administrator Crawford gave our Public Works department, they have been doing a great job through all of this and we appreciate it. For those that would like to, we will be opening the Landfill from 7:30-4 for household trash due to the weather and us not being able to get everywhere.

As of right now we won’t know more about flood stats until after Easter.

City Updates & Commission Reports

Assessor Current gave a reminder of the Equalization meeting on April 11^th at 4 PM.

Fire Chief Magnuson reported the annual fundraiser was amazing and thanked everyone. Thanks to the department members. There has been an enormous amount of rescue calls.

Police Chief Hatcher reported the roads are still closed and it is a $250 fine and puts a lot of different people in peril if you decide to go around those barriers.  Please stay home.  Thank you to VCSU for allowing those extra cars to park in their parking lot.

Commissioner Gulmon reported that the Finance Committee met to review finances through February and they look good. Cash reserves are above policy.  Waiting on FEMA reimbursement for the 2022 flood.  Snow removal budget for 2023 is almost or is exhausted.

Commissioner Erickson thanked the city crews for all their work.

President Carlsrud thanked all the employees for doing a great job.

Adjourn

Meeting was adjourned at 5:39 P.M.

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson.

Others: City Attorney Martineck, City Administrator Crawford, Finance Director Richter, Administrative Assistant Johnson.

Pledge of Allegiance

Approval of Agenda

No Changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the March 7th, 2023 Commission Meeting, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Raffle Permit for Kiwanis on May 1^st, 2023 at the Eagles.

Approve Application to Block off 4^th St NW from 2^nd Ave to Central Ave, for Valley City Prom on April 29^th, 2023 from 5:30 PM to 9 PM.

Approve Contractor Licenses for:

RJ’s Plumbing & Heating

Floor to Ceiling Carpentry and Repair

Approve Applications for Retail Tobacco Licenses at the following locations due to Dakota Plains buyout by Petro Serve USA #072

807 W Main St.

151 9^th Ave NW

Approve Application for Permit to Sell L.P. Gas at 151 9^th Ave NW due to Dakota Plains buyout by Petro Serve USA #072.

Commissioner Erickson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Ordinance

Approve Second and Final Reading of Ordinance 1127, an Ordinance to Amend and Reenact Section 14-06.1-06 of the Valley City Municipal Code Related to Fee for Unlawfully Entering Closed Road.

No changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

New Business

Accept Transfer of Land and Easement from Barnes County Water Resource District at Site of West End Lift Station and Booster Station.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

Reconsider Motion to Approve Joint Power Agreement for SVACTC, and Approve Correct form of Agreement to Transfer the Area Career and Technology Education Center.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve 2023 Application to Operate Mobile Home Park for Frog Town Trailer Court.

Following the recommendation of the City Attorney and the City Administrator, Commissioner Erickson moved to approve with the condition that any zoning ordinance nonconformities be documented and recorded prior to issuing mobile home park license, seconded by Commissioner Magnuson. Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford stated there are discussions about the possibility of flooding however it is to early to know so at this time we are just updating all our information from things we learned last year.  Should know more next week.

We were notified that we won the Tree Growth Award.

Public Works Accountant Jacobson provided a status update on where we are working with FEMA for the flood of 2022.

City Assessor Current stated her notice of increase letters are going out.  Also, Smith Lumber’s paperwork wasn’t completed so the RZ tax incentive will be placed on hold.

Fire Chief Magnuson reported that the Fireman’s Fundraiser is on Saturday.

Mayor Carlsrud thanked all the city employees for their work.

Adjourn

Meeting was adjourned at 5:25 P.M.

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop via Zoom, Commissioner Erickson, and Commissioner Gulmon.

Others: City Attorney Martineck, City Administrator Crawford, Finance Director Richter, Administrative Assistant Johnson.

Pledge of Allegiance

Approval of Agenda

Add N6.

Approval of Minutes

Commissioner Gulmon moved to approve the minutes from the February 7th, 2023 Finance and Commission Meetings with correction, seconded by Commissioner Erickson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Raffle Permits for the Following:

VCSU Trap Shooting Club on April 27^th, 2023 at VCSU.

Sheyenne Valley Friends of Animals on April 8^th, 2023 at the Eagles.

Valley City Lions Club on March 21^st, 2023 at the Eagles.

Approve Application for a Special Alcohol Beverage Event Permit from the Following:

Eagles Club on March 7^th-12^th from 11am-10pm at the Winter Show.

The Labor Club on March 4^th, 2023 from 5:30pm-10:00pm at the Winter Show Concert.

Commissioner Erickson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Ordinance

Approve Second and Final Reading of Ordinance 1125, an Ordinance to Amend and Reenact Section 14-09-01 of the Valley City Municipal Code Related to Fee for Careless Driving Violation. 

City Attorney Martineck stated there were no changes from the first reading.

Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

Roll Call:          Bishop-aye       Magnuson-aye  Erickson-nay    Gulmon-aye     Carlsrud-aye

Motion passed.

Approve Second and Final Reading of Ordinance 1126, an Ordinance to Amend and Reenact Section 4-01-27 of the Valley City Municipal Code Related to Open Sale or Possession of Alcohol in Public.

City Attorney Martineck stated there were no changes from the first reading.

Commissioner Erickson expressed his concerns with patrolling in alleys.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Roll Call:          Gulmon-aye     Bishop-aye       Magnuson-aye  Erickson-nay    Carlsrud-aye

Motion passed.

Resolution

Approve Resolution 2401, a Resolution Declaring Sufficiency of Protest for Paving Improvement District No. 125.

Approve Resolution 2402, a Resolution Declaring Sufficiency of Protest for Paving Improvement District No. 126. 

Commissioner Erickson moved to approve both resolutions, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approve Resolution 2403, a Resolution Approving Final Plans, Specifications, and Estimate of Probable Costs and Authorizing Engineer to Advertise for Bids for Paving Improvement District No. 125, Watermain Improvement District No. 103, Sanitary Sewer Improvement District No. 67, and Storm Sewer Improvement District No. 54. 

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Resolution 2404, a Resolution Approving Final Plans, Specifications, and Estimate of Probable Costs and Authorizing Engineer to Advertise for Bids for Paving Improvement District No. 126, Watermain Improvement District No. 104, Sanitary Sewer Improvement District No. 68, and Storm Sewer Improvement District No. 55.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve Resolution 2405, a Resolution Declaring Necessity of Improvements in Paving Improvement District No. 127.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Resolution 2406, a Resolution Approving Engineers Report and Directing Preparation of Detailed Plans Specification and Estimate of Probable Costs for Paving Improvement District No. 127.

Commissioner Gulmon moved to approve the bid, second by Commissioner Bishop.  Motion passed unanimously.

New Business

Appoint New Member to Planning and Zoning Commission to Fill Unexpired City Resident Term Ending on June 30, 2026. 

Tim Durheim and Ian Jacobson have both expressed interest in filling this position.

Commissioner Gulmon moved to have both candidates submit a letter of interest and qualifications by March 1st to be added to the next Finance and Commission Meetings, seconded by Commissioner Erickson. Motion passed unanimously.
Consider and Approve a Request for Funds to Support Business Expansion.

Jennifer Feist requested funds from the City Sales Tax dedicated to economic development for an expansion at John Deere Seeding.

Commissioner Gulmon motioned to approve, seconded by Commissioner Gulmon.  Motion passed unanimously.

Approve Main Street Champion Action Plan.

City Administrator Crawford stated they needed to change the number of pickleball courts before submitting.

Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Application for a Special Alcohol Beverage Event Permit for Cottonwood Cider House on March 8^th, 2023-March 12^th, 2023 from 11am-10pm.

Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Discuss Finance and Commission Meeting Material Distribution Process.

City Administrator Crawford requested the Commissioners input on how they would like to receive materials for the meetings.  Currently, some materials are not being submitted until the day of which does not give them time to review.

Consensus was made to experiment and find what works best.

Consider a 30-Day Extension for Moving the Garage that is Located at 636 East Main St. to 245 Secarse Dr.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford stated there is a lot of work going on preparing for the upcoming projects. HB2020 is looking promising.

Commissioner Gulmon reported that we received the second installment of Prairie Dog money for this biennium.

Mayor Carlsrud thanked all employees.  Reminded everyone to remove their vehicles from the street as we will be having snow removal with what the upcoming forecast is showing.

Adjourn

Meeting was adjourned at 5:56 P.M.

President Carlsrud called the meeting to order at 12:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Gulmon

Others present: City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson

New Business

Approve Raffle Permit for Pat Malec Benefit on January 28, 2023 at the Eagles.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

Adjourn

Meeting was adjourned at 12:02 PM.

President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop and Commissioner Gulmon.

Others City Administrator Crawford, City Attorney Martineck, Finance Director Richter, Administrative Assistant Johnson.

Pledge of Allegiance

Approval of Agenda

No Changes.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from the January 5^th, 2023 Finance and Commission Meeting, seconded by Commissioner Magnuson.  Motion passed unanimously.

Approval of Consent Agenda

Approve Contractor License for the following:

 Enterprise Sales Co.

Next Signs, LLC

Breland Enterprises

Approve Raffle Permit for the following:

 VCPS Music Boosters on March 6, 2023 at the HAC.

Disabled American Veterans on the 2^nd Tuesday of each month beginning July 1, 2023 through June 30, 2024 at the Eagles.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.  Motion passed unanimously.

Resolution

Approve Resolution 2389, a Resolution to Create Paving Improvement District No. 127 (W. Main St. Mill & Overlay). 

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.  Motion passed unanimously.

New Business

Discuss Costs and Special Assessments for NE Paving Reconstruction-2^nd Ave/3^rd St. NE.

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.

City Administrator’s Report

City Administrator Crawford reported due to the amount of snow and weather we will no longer be selling sand salt to anyone because we will need it for our own stock.

Greg Horner is going to work with their football team to clear out the fire hydrants starting with people that are not able and go from there.

City Updates & Commission Reports

City Assessor Current reported Bobby Koepplin resigned from the PZ Commission so we will be posting to fill that soon.

City Engineer Chad Petersen reported they will be accepting bids Friday morning for the Main Street outlet by the Elks building.

Commissioner Gulmon thanked Clint and his staff for doing a great job with the amounts of snow fall we’ve gotten.

Commissioner Bishop thanked the emergency personnel for all they do.

President Carlsrud reported we have had about 30 inches of snow. It will likely take about 6 weeks without interruption to get it to where folks like it.  Sioux Falls had 15 inches of snow and were still windrowing the following week, during the day.

City Administrator Crawford added that our street lights are fine and they are timed out at 2 minutes so you are not sitting at them longer than that.  What we are finding is that the moisture and cold are causing the push buttons to get stuck They are under warranty so we will be replacing them. 

Adjourn

Meeting was adjourned at 5:20 P.M.