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Minutes Available text with City of Valley City Logo above

2.27.2024 Special Commission Minutes

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City Commission Meeting
Valley City, North Dakota

Tuesday, February 27, 2024



Vice President Bishop called the meeting to order at 12:00 PM.

Members present: Commissioner Bishop Commissioner Gulmon, Commissioner Erickson, Commissioner Magnuson

Others: Finance Director Klein, Administrative Assistant Hintz

Members Absent: President Carlsrud

New Business

Approve Special Alcohol Beverage Permit for the Labor Club on March 2, 2024, at the NDWS Building. Serving during the Corn Hole Event & the Kick-Off Concert.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Approve Delegate Brenda Klein, Finance Director, as an alternative to the President of the City Commission to enter into and sign all relevant documents related to the USDA Rural Development Disaster Grant Application.

Commissioner Erickson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Adjourn

Meeting was adjourned at 12:02 PM.

Minutes Available text with City of Valley City Logo above

2.20.2024 Commission Minutes

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City Commission Meeting
Valley City, North Dakota

Tuesday, February 20, 2024


President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Bishop, Commissioner Gulmon, Commissioner Erickson, Commissioner Magnuson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Administrative Assistant Hintz.

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA

Commissioner Erickson moved to remove New Business item 3. Consider Repeal of Resolution 2411 pertaining to advisory vote on flavored e-liquids and e-cigarettes, seconded by Commissioner Magnuson.

Motion passed unanimously.

APPROVAL OF MINUTES

Commissioner Bishop moved to Approve Minutes from the 2.6.2024 Finance and Commission Meetings, the 2.10.2024 Special Commission Meeting and the 2.12.2024 Special Commission Meeting, seconded by Commissioner Erickson.  Motion passed unanimously.

ORDINANCE

ORD 1147 An ordinance to amend and reenact sections 5-01-01 and 5-01-02, and create and enact section 5-01-00.1, related to possession of animals.

Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

Roll Call Vote: Magnuson – Aye, Erickson – Nay, Bishop – Aye, Gulmon – Aye, Carlsrud – Aye, Motion Approved.

NEW BUSINESS

Approve Task Order for Construction Engineering for the 2nd Ave NW/3rd St NW/4th St N Reconstruction Project [NDDOT Project Number UGP-2-990(067), PCN 23951].

Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

Roll Call Vote: Erickson – Nay, Bishop – Aye, Gulmon – Aye, Magnuson – Aye, Carlsrud – Aye, Motion Approved.

Approve NDDOT Urban Roads Project Submittal List for Fiscal Year 2025-2028.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford updated the Commissioners on moving the VCSU recycling location to the current Handy Home and Hardware location and expand the current capacity.

Training will be held for the City Staff on the Service Line Warranty Program that was offered last summer. This will be an opportunity for questions to be asked and answered so that staff is prepared when the letters go out to the Residents.

City Attorney Martineck explained that the Public Hearing on the Dangerous Building at 340 3rd St SE will not be happening as the owner has agreed to demolish the structure. A signed agreement should be completed by month’s end.

Finance Director Klein shared that a CD was renewed and at a higher interest rate.

Police Chief Horner reminded all that with the warmer weather there will be more people out and about. Yield to people in the crosswalks and right of ways. Also, with the fluctuating temperatures, let your cars warm up and melt the frost or scrape the windows for good visibility.

City Engineer stated that the Lead-Free ND post cards have been mailed out to Valley City Residents. The City is urging Residents to respond to the survey by using the QR code or call the Water Service Hotline @ 701.751.8363.

Commissioner Gulmon commented on the 12.31.2023 budgets and that the revenues did outpace the expenses. Kudos to the staff for managing the budgets this year. 

Mayor Carlsrud warned of the thawing & freezing ice on the river and to be careful. The Lead Line Inventory is legitimate and is simple enough that he was able to do this without Suzie’s help.  Thank you to all the Employees for taking care of Valley City.

Adjourn

Meeting was adjourned at 5:23 P.M.

3.4.2024 Mayor’s Message

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 NEWS & NOTES

3/4/2024

  • Hi Everybody,
  • It is Winter Show time in Valley City; welcome to everybody and enjoy the event, admission is free.  There will be numerous events with something interesting for most everyone.  There’s a Senior Day, draft horse, pony, tractor & truck pulls,  a queen contest, PRCA Rodeos and much more.  For complete schedules & other information, please see: northdakotawintershow.com or call 701-845-1401.
  • The winter fine arts and sports seasons are wrapping up. Congratulations and thank you to all who compete in co-curricular activities. There are life’s lessons to be learned from the university to the elementary levels of competition.  Certainly we’d like to win every contest, but most important is that one gives her/his best efforts preparing for and during the competition.  When you give your best, you can be proud as sometimes we play our best and the opponent still wins.  With that, we “tip our hats”.
  • Congratulations to Paul McDonald for his United States Tennis Association (USTA) recognition.  Paul was honored with the USTA Northern Bob Larson Media Excellence Award for promoting and developing tennis.  Nice job Paul 🙂
  • March is “Women’s History Month”.  Many women have contributed positively to our world’s history.  Some women you may enjoy researching are: Mother Teresa, Florence Nightingale, Rosa Parks, Martha Jane Canary (Calamity Jane) and Cheryl Miller, https://www.hoophall.com/hall-of-famers/cheryl-miller .  Watch for a few more next week.
  • Last week while snow was falling here we were in Washington DC promoting public power where one day was nice while two other days had cold drizzle so it wasn’t all that great weather-wise.  All three of our Legislators, Senator Kevin Cramer, Senator John Hoeven and Congressman Kelly Armstrong arranged some time to visit with us.  Thank you to those guys.
  • Thanks to all who provide and proof material for this article.                   
  • “I have found the paradox that if I love until it hurts, then there is no hurt, but only more love.”   ~ Mother Teresa
  • Blessings, Pray, be Grateful and Respectful,

Dave

Dave Carlsrud

Agenda Available

3.5.2024 Commission Agenda

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City Commission Meeting
Valley City, North Dakota

Tuesday, March 5, 2024
5:00 PM

The City Commission Meeting will begin on Tuesday, March 5, 2024, at 5:00 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

The meeting is also available to view online https://us06web.zoom.us/j/88280426773 or listen by calling (1 346 248 7799) Webinar ID: 882 8042 6773.

Call To Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

(Roll Call Vote needed when changes made to the agenda)

Approval of Minutes

Approve Minutes from the February 20, 2024, Commission Meeting and the February 27, 2024, Special Commission Meeting.

 

Approval of Consent Agenda

  1. Approve Raffle Permits for:
  2. VCSU Foundation on 3.15.2024 at the Eagles.
  3. ND Appaloosa Club on 8.14.2024 at the NDWS Facility.
  4. Valley City High School DECA on 4.5.2024 at Valley City High School.
  5. Krista Johnson Benefit on 3.16.2024 at the Eagles.
  6. Approve 2024 Tree Trimming and Removal Service License for Mike’s Construction & Repair, Oriska. ND
  7. Approve Mechanical Contractor License for Dakota Plains Mechanical, Fargo, ND

Roll Call:          Erickson           Bishop              Gulmon            Magnuson            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform.
  • 5-minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Public Hearing

Ordinance

ORD 1148 Second and final reading ofOrdinance 1148 an ordinance to amend and reenact sections 5-01-01 and 5-01-02, and create and enact section 5-01-00.1, related to possession of animals. (City Attorney Martineck)

Roll Call:          Bishop              Gulmon           Magnuson         Erickson            Carlsrud

ORD 1149 First Reading of Ordinance 1149 an Ordinance to amend and reenact chapter 7-04 related to building numbering, streets, and avenues. (City Attorney Martineck)

Roll Call:          Gulmon            Magnuson         Erickson           Bishop              Carlsrud

ORD 1150 First Reading of Ordinance 1150 an ordinance to amend and reenact section 15-03-09 of the Valley City Municipal Code to provide technical changes. (City Attorney Martineck)

Roll Call:          Magnuson         Erickson           Bishop              Gulmon            Carlsrud

Resolution

RES 2443 Approve Resolution 2443, a Resolution Approving Final Plans and Authorizing Engineer to Advertise for Bids for Paving 129. (City Engineer)

Roll Call:          Erickson           Bishop              Gulmon            Magnuson            Carlsrud

New Business

NB1.  Approve Monthly Bills for the City and Public Works in the Amount of $              . (Deputy Auditor Johnson)

Roll Call:          Bishop              Gulmon           Magnuson         Erickson            Carlsrud

City Administrator’s Report


City Updates & Commission Reports
Adjourn

Agenda Available

3.5.2024 Finance Agenda

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City Commission Finance Meeting

Valley City, North Dakota

Tuesday, March 5, 2024

2:30 PM

 The City Commission Meeting will begin on Tuesday, March 5, 2024, at 2:30 PM CT, at the City Commission Chambers, 254 2nd Avenue NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/86592359500 or listen by calling (1 346 248 7799) Webinar ID: 865 9235 9500.

Call to Order

Roll Call

Agenda items

  1. Department reports.
    1. Sanitation Department
    1. Water Department
    1. Electric Department
    1. Fire Department/Dangerous Buildings
    1. Police Department
    1. Street Department
    1. Administration
  2. Review monthly bills/reports $       (10 minutes) – (Deputy Auditor Johnson)
  3. Parking Ordinances (City Administrator Crawford)
  4. Discuss amendments to alcoholic beverage license code, including (Attorney Carl Martineck)
    1. License fees
    1. New license for professional services businesses
    1. New license for entertainment facilities
    1. Guidelines for special event permits
    1. Lookback period for violations
    1. Dates for renewal
    1. Administrative hearing procedures
    1. Server training certificates
  5. Discuss commissioner responsibilities including appointment of city officials (Attorney Carl Martineck)
  6. Discussion about cleanup week (Swart)
  7. Review Recommended Changes to Valley City Urban Functional Classification System for Submittal to NDDOT for Review and Consideration. (City Engineer)
  8. Follow Up on Junk Ordinance for Main Street. (Commissioner Magnuson)
  9. Discussion regarding change to Paving Project 125 (2nd Ave NE/3rd St NE/4th St NE/3rd Ave NE) in regard to parking for Fire Hall. (Commissioner Magnuson & Administrator Crawford)
  10. Discuss selling city owned lots in NW Industrial Park. (Commissioner Bishop)
  11. SLWA Quick Start Guide Update. (Administrator Crawford)
  12. Review Red River Water Supply Project. (Mayor Carlsrud)
  13. Discuss Finance Meeting Times. (Mayor Carlsrud)

Adjourn

2.26.2024 Mayor’s Message

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NEWS & NOTES

2/26/2024

  • Hello Folks,
  • Gosh, we had a late fall, snow and cold in mid-December with a nasty ice storm at Christmas.  Since then the winter weather has been amazingly good.  Perhaps there are folks older than me who may remember similar weather, maybe someone like Ken DeKrey who sees 90 years on earth just around the corner, hahaha.
  • For people who work outside, temperatures are allowing workers the comfort of wearing considerable lighter clothing than normal! Good for you all.
  • Remember the Chamber’s “Cocoa & Coffee Crawl” is March 2nd from 10:00 AM to 2:00 PM.  Register at the Chamber office or online to receive your commemorative mug.  Come out to “Shop Local” and visit with friends.
  • We are Blessed to have dedicated law enforcement personnel in our  city, county and state who willingly face danger on our behalf every day.  Police Officers, Deputies and Highway Patrol Officers are our friends so we need to be cooperative if approached as they don’t know if one is friend or foe.  Say “Thank you” to law enforcement officers.
  • March is “Women’s History Month”.  Some women who have shaped our history are Rosa Parks, Clara Barton, Amelia Earhart, Serena Williams, Babe Didrikson Zaharias and there are numerous others about whom you may enjoy reading.
  • This week Missouri River Energy Services (MRES) is leading a group of power professionals and policymakers to Washington DC for the American Public Power Association (APPA) Legislative Rally and lobbying for our Public Power Communities in North Dakota, South Dakota, Minnesota and Iowa.  Some topics to be shared with legislators are resource adequacy, protecting the supply chain, encourage permitting reform, tax exempt financing with advanced refunding and certainly protecting the grid security.  Some of said topics are also important to investor owned utilities.
  • Thanks to all who provide and proof material for this article.                    
  • “Kindness is doing what you can, where you are, with what you have.”   ~ Raktivist 
  • Blessings, Pray, be Grateful and Respectful,

Dave

Dave Carlsrud

Agenda Available

2.27.2024 Special Commission Agenda

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Special City Commission Meeting
Valley City, North Dakota

Tuesday, February 27, 2024
12:00 PM

The City Commission Meeting will begin on Tuesday, February 27, 2024 at 12:00 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

Members of the public may view the meeting online https://us06web.zoom.us/j/85736529013or listen by calling (1 346 248 7799) Webinar ID: 857 3652 9013.

Call To Order
Roll Call

New Business

  1. Approve Special Alcohol Beverage Permit for the Labor Club on March 2, 2024 at the NDWS Building. They will be serving during the Corn Hole Event & the Kick-Off Concert.

Roll Call:          Magnuson        Bishop              Gulmon            Erickson           Carlsrud

Adjourn

Minutes Available text with City of Valley City Logo above

2.12.2024 Special Commission Minutes

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City Commission Meeting
Valley City, North Dakota

Monday, February 12, 2024



President Carlsrud called the meeting to order at 12:00 PM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Magnuson, Commissioner Bishop

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Administrative Assistant Hintz

Member Absent: Commissioner Erickson

President Carlsrud called the meeting to order at 12:00 PM.

 

PLEDGE OF ALLEGIANCE

NEW BUSINESS

Approve Sam Hill Benefit Raffle on 2.17.24 at the Valley City Eagles Club.

Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

ADJOURN

Meeting was adjourned at 12:01 PM.

Minutes Available text with City of Valley City Logo above

2.10.2024 Special Commission Minutes

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City Commission Meeting
Valley City, North Dakota

Saturday, February 10, 2024



President Carlsrud called the meeting to order at 10:00 AM.

Members present: President Carlsrud, Commissioner Gulmon, Commissioner Erickson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein

Members Absent: Commissioner Bishop, Commissioner Magnuson

President Carlsrud called the meeting to order at 10:05 AM.

 

New Business

Approve Special Alcoholic Beverage Event Permit for Captain’s Pub LLC – Guns & Galentines.

Commissioner Erickson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.

Adjourn

Meeting was adjourned at 10:06 AM.

Minutes Available text with City of Valley City Logo above

2.6.2024 Commission Minutes

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City Commission Meeting
Valley City, North Dakota

Tuesday, February 6, 2024


President Carlsrud called the meeting to order at 5:00 PM.

Members present: President Carlsrud, Commissioner Erickson, Commissioner Magnuson

Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Administrative Assistant Hintz.

Members Absent: Commissioner Bishop, Commissioner Gulmon

PLEDGE OF ALLEGIANCE

Lead by Cub Scout Pack 562

OATH OF OFFICE FOR SERGEANT KNIGHT

GIVING HEARTS DAY FEBRUARY 8, 2024, PROCLAMATION

APPROVAL OF AGENDA

Add items:

i. Sons of the American Legion, Raffle on 2.11.24 at the Valley City Eagles Club

NB10. Approve Special Alcohol Beverage Event Permit for Valley City FOE Aerie 2192 for    March 6-10, 2024 ND Winter Show.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

APPROVAL OF MINUTES

Commissioner Magnuson moved to Approve Minutes from the January 16, 2024 Commission Meeting, seconded by Commissioner Erickson.  Motion passed unanimously.

APPROVAL OF CONSENT AGENDA

Approve Monthly Reports from the Fire Chief/Building Inspector, Electric Department, Finance Director, Sanitation Supervisor, Police Chief, and Street Department Supervisor.

Approve Raffle Application for:

  1. Ducks Unlimited Barnes County Chapter, Raffle (Gun) on 3.22.24 at the VC Eagles Club
    1. Valley City JO Volleyball, Raffle & Raffle Boards on 2.10.24 at the VC Eagles Club
    1. Sheyenne Valley Friends of Animals, Raffle on 3.30.24 at VC Eagles Club
    1. CHS Inc – Dakota Plains Ag, Raffle on 3.27.24 at CHS Inc – Dakota Plains Ag
    1. VCSU Trap Club, Raffle on 4.25.24 at Valley City State University
    1. Valley City Fire Department, Raffle on 3.23.2024 at Valley City Eagles Club
    1. Noah Gurrola Astorga Benefit, Raffles on 2.23.24 at Valley City Eagles Club
    1. ND Skill USA, VC ND Chapter, Raffle on 4.5.24 at the Sheyenne Valley Area Career & Tech Center
    1. Sons of the American Legion, Raffle on 2.11.24 at the Valley City Eagles Club

Approve Application for Carr’s Tree Service, Inc for a 2024 Tree Trimming & Removal License

Approve Public Hearing for Dangerous Building at 340 3rd St SE

Approve Cancellation of Public Hearing for Captain’s Pub Alcoholic Beverage License

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

ORDINANCE

ORD 1147 Approve Second and Final Reading of Ordinance No 1147, an Ordinance to Amend and Reenact Sections 12-02-02, 12-02-3, 12-02-06, 12-02-08 Related to Junk, Junk Vehicles, and Abandoned Vehicles on Public Property.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

RESOLUTION

RES 2440 A Resolution Approving Engineers Report & Directing Preparation of Detailed Plans, Specifications & Estimates of Probable Cost for Paving Improvement District No. 129.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

RES 2441 A Resolution Declaring Necessity for Paving Improvement District No. 129.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

NEW BUSINESS

Approve Monthly Bills for the City and Public Works in the Amount of $1,618,408.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Authorize Farm Lease next to landfill to be re-leased and go out for bids.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve City Buyout of 616 Main S East for $50,000.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Approve Agreement with NDDOT for Long-Term Temporary Highway Closure through December 31, 2025.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approval of concurrence of project IM-NHU-2-094(159)290, PCN 22228 with local share estimated to be $83,806.06.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

Accept appointment of architectural firm EAPC for design of public works service center.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve architectural services contract with EAPC for design of public works service center.

Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

BEK Connect Service 5-Year Renewal Agreement.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approval for Mayor to sign FEMA recertification form.

Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.

Approve Special Alcohol Beverage Event Permit for Valley City FOE Aerie 2192 for March 6-10, 2024 ND Winter Show.

 Commissioner Magnuson moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.

CITY ADMINISTRATOR’S REPORT

City Administrator Crawford shared that the Teams are working on finishing up some End-of-Year items as well as preparing for the new construction season. She did note that there has been work on cleaning up some of the addresses for properties that have more than one living quarter involved. If one property has one building with two separate living quarters currently, they are correcting this to one house number at one address with a suite number or letter for each unit. This is a Team process and we are working with the Barnes County,  911 and the Post Office.

Finance Director Klein gave an update on tax revenue for November.

City Assessor Current reported that the State of ND has changed the due date for the Homestead Credit to March 31, 2024.

Mayor Carlsrud thanked all the city staff for all their work on the clean-up around town. A special thanks to Cub Scout Pack 562 and their representatives.

Adjourn

Meeting was adjourned at 5:34 PM.