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03/19/2019 Commission Minutes

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Valley City Commission Proceedings
Tuesday, March 19, 2019
5:00 PM, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell. Commissioner Erickson joined the meeting at 5:02 PM.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Building/Fire Inspector Andersen, Fire Chief Magnuson, Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.

Proclamation Recognizing Vietnam Veterans Day

President Carlsrud read the proclamation recognizing Vietnam Veterans Day on March 29, 2019. Warren Ventsch, Al Schuldt, and Jim Verwey, members of the Valley City ND Cares Steering Committee were in attendance and recognized.

Approval of Agenda

Removal of Consent A.r. Sheyenne Mechanical.

Approval of Minutes

Commissioner Bishop moved to approve the minutes from March 5, 2019 meeting, seconded by Commissioner Powell. The motion passed unanimously.

Approval of Consent Agenda

  1. Approve Electrician, Plumber and/or Mechanical Contractor licenses for
    1. ASAP Electric
    2. Bakkegard & Schell, Inc.
    3. Bentson Electric
    4. Dakota Electric Construction Co., Inc.
    5. Differding Electric, LLC
    6. Enterprise Electric, Inc.
    7. Grotberg Electric, Inc.
    8. Grotberg Electric, Inc. dba Triton Mechanical
    9. Hi-Line Electric, Inc.
    10. Home Heating, Plumbing & A/C, Inc.
    11. Jamestown Electric
    12. John’s Refrigeration & Electric, Inc.
    13. Keith’s Air Conditioning, Refrigeration & Heating, Inc.
    14. Kohn Electric, LLC
    15. Kollman Furnace Repair
    16. Peterson Mechanical, Inc.
    17. Scott’s Electric, Inc.
    18. Sheyenne Mechanical
    19. Tom’s Electric, LLC
    20. Valley Electric Service, Inc.
    21. And all license applications received before April 1, 2019 and approved by the Auditor’s Office.
  2. Approve House Mover licenses for
    1. Carrington House Moving, Inc.
    2. Liechty Homes, Inc.
    3. And all license applications received before April 1, 2019 and approved by the Auditor’s Office.

Commissioner Magnuson moved to approve consent agenda, seconded by Commissioner Bishop. The motion passed unanimously.

Public Comments

There were no public comments.

Resolution

R1) Approve Resolution No. 2182, a Resolution Determining Sufficiency of Protests for Paving Improvement District No. 119

R2)Approve Resolution No. 2183, a Resolution Determining Sufficiency of Protests for Paving Improvement District No. 119B

City Auditor Richter reported that there were no protests received for Paving Improvement District No. 119B and 5.34% of affected properties protested in Paving Improvement District No. 119.

Commissioner Bishop moved to approve R1 & R2, seconded by Commissioner Erickson. The motion passed unanimously.

R3) Approve Resolution No. 2184, a Resolution Approving Preliminary Engineers report & directing preparation of detailed plans, specifications & estimates of probable cost for Sanitary Sewer District No. 64

R4) Approve Resolution No. 2185, a Resolution Approving Preliminary Engineers report & directing preparation of detailed plans, specifications & estimates of probable cost for Storm Sewer District No. 52

R5) Approve Resolution No. 2186, a Resolution Approving Preliminary Engineers report & directing preparation of detailed plans, specifications & estimates of probable cost for Water Main District No. 100

Chad Petersen from KLJ reported the above districts are associated with Paving Improvement Districts No. 119 & 119B. The preliminary reports were provided as part of the Paving documents in January 2019.

Commissioner Powell moved to approve R3, R4, and R5, seconded by Commissioner Bishop. The motion passed unanimously.

R6) Approve Resolution No. 2187, a Resolution Approving Final Plans and Specifications for Paving Improvement District No. 119 and Authorizing Engineer to Advertise for Bids

R7) Approve Resolution No. 2188, a Resolution Approving Final Plans and Specifications for Paving Improvement District No. 119B and Authorizing Engineer to Advertise for Bids

R8) Approve Resolution No. 2189, a Resolution Approving Final Plans and Specifications for Sanitary Sewer District No. 64 and Authorizing Engineer to Advertise for Bids

R9) Approve Resolution No. 2190, a Resolution Approving Final Plans and Specifications for Storm Sewer District No. 52 and Authorizing Engineer to Advertise for Bids

R10) Approve Resolution No. 2191, a Resolution Approving Final Plans and Specifications for Water Main District No. 100 and Authorizing Engineer to Advertise for Bids

Chad Petersen from KLJ reported all five improvement districts have been developed into one bid package with bids scheduled to be received April 3, 2019.

Commissioner Bishop moved to approve R6, R7, R8, R9 and R10, seconded by Commissioner Erickson. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph reported the City, US Army Corp of Engineers, ND Department of Emergency Services and the Barnes County Emergency Manager discussed the preliminary outlook for the Sheyenne River with 50% chance of 18 feet. As of today, the City has not declared an emergency.

Schelkoph stated HB 1066, Prairie Dog bill has been approved and ready for governor signature, expecting $3 million every biennium for infrastructure replacement. SB 2020 is the State Water Commission budget which includes Phase IV Permanent Flood Protection funding.

City Updates & Commission Reports

PW Accountant Jacobson reported the snow removal budget for 2019 is gone.
Fire Chief Magnuson reported former Fire Chief Schlittenhart passed away. Magnuson asked the public to stay off the river as the thaw begins.
Chad Petersen from KLJ reported PFP Phase II construction continues by the Elks building with plans to complete pours within the next week. Streetscape Phase II public input meeting is on Thursday, March 21.
President Carlsrud once again thanked veterans for their service; thanked outdoor crews for their work.

Adjourn

Meeting was adjourned at 5:23 P.M.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

03/05/2019 Commission Minutes

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Valley City Commission Proceedings
Tuesday, March 5, 2019
5:00 PM, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Fire Chief Magnuson, Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.

Approval of Agenda – Addition of Consent D

Approval of Ainutes

Commissioner Erickson, Commissioner Magnuson. Minutes from February 19, 2019 meeting

The motion passed unanimously.

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $1,344,029.17
  3. Approve Raffle Permit for Valley Quilters
  4. Approve Raffle Permit for Valley City Trap Club, Sheyenne Valley Career & Technical Center Skills USA

Commissioner Bishop moved to approve the consent agenda, seconded by Commissioner Powell. The motion passed unanimously.

Ordinance

Approve second and final reading of Ordinance No. 1045, an Ordinance relating to the annexation of a tract of land located southeast of I-94 and Exit 292, described as Parcel 1B-1 and Parcel 1B-2 in Section 28, Township 140N, Range 58W, County of Barnes, State of North Dakota (parcels #41-2840415, 41-2830335)

City Attorney Martineck stated there are no changes for second and final reading of Ordinance No. 1045 regarding the annexation of the Love’s property. Commissioner Magnuson moved to approve the second and final reading of Ordinance No. 1045, seconded by Commissioner Erickson. The motion passed unanimously.

Resolution

Approve Resolution No. 2178, a Resolution Adopting Updated Hydrology for the Sheyenne River from the 2012 US Army Corps of Engineers Feasibility Study of Flood Protection

Chad Petersen from KLJ reported the US Army Corp of Engineers updated the hydrology from 7200 cfs to 7600 cfs. For Permanent Flood Protection planning, the City has used the 7600 cfs. As part of the long-range Permanent Flood Protection planning, the KLJ is working with FEMA to update the CLOMR. As part of this process, Petersen recommends official adoption of 7600 cfs by the City.

Commissioner Powell moved to approve Resolution No. 2178, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Resolution No. 2179, a Resolution Creating Sanitary Sewer Improvement District No. 64

Chad Petersen from KLJ reported Sanitary Sewer District No. 64 is located in the Paving 119 & 119B reconstruction projects.

Commissioner Bishop moved to approve Resolution No. 2179, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Resolution No. 2180, a Resolution Creating Storm Sewer Improvement District No. 52

Chad Petersen from KLJ reported Storm Sewer District No. 52 work will be included in Paving 119. The Storm Sewer drainage extends beyond the paving improvement district. The drainage area will be included in the improvement district except for areas outside of city limits.

Commissioner Erickson moved to approve Resolution No. 52, seconded by Commissioner Bishop. The motion passed unanimously.

Approve Resolution No. 2181, a Resolution Creating Water Main Improvement District No. 100

Chad Petersen from KLJ stated Water Main District No. 100 for the area of Paving Improvement District Nos. 119 & 119B. Water Main Improvements will be made on 7th Avenue NW and 2nd Avenue NE.

Commissioner Magnuson moved to approve Resolution No. 2181, seconded by Commissioner Powell. The motion passed unanimously.

New Business

Approve NDDOT Cost Participation, Construction, and Maintenance Agreement for Project No. SU-SS-2-990(053)057 (Wintershow Road, 4th Avenue, 8th Avenue SW and I-94 Exit 292 NE Ramp) Storm Drain, Manholes, Inlets and Seeding

Chad Petersen from KLJ reported this project addresses flooding on Wintershow Road. The road is on Urban Road corridor. Eligible portions of the project will be funded with federal funds (80.93% cost share, up to $600,000) with other portions of the project being paid by the State as there is benefit to NDDOT along I-94 near the northeast ramp and behind Riverview Drive. Bid opening is scheduled for April 12.

Commissioner Powell moved to approve the NDDOT Cost Participation, Construction, and Maintenance Agreement for Project No. SU-SS-2-990(053)057, seconded by Commissioner Erickson. The motion passed unanimously.

Approve purchase Peterbilt 567 Tandem Chassis, grouped with Galbreath U5DPK2000 Hook Lift Hoist and Pitbull PB24 Trailer for $215,309.00 from Sanitation Products

City Administrator Schelkoph stated both he and Street Superintendent Differding recommend this purchase, which is not the low bid but the best bid for the City.

Commissioner Erickson moved to approve purchase as recommended for $215,309.00 from Sanitation Products, seconded by Commissioner Bishop. The motion passed unanimously.

City Administrator’s Report

There was no City Administrator’s report.

City Updates & Commission Reports

Fire Chief Magnuson thanked the Street Department for clearing fire hydrants and the VCFD for their response to a high number of accidents.
Chad Petersen from KLJ stated Reiners will return next week to install stop locks and gaskets on Permanent Flood Protection Phase II. A public input meeting for Streetscape II is scheduled for March 21.
Commissioner Erickson reminded the public that if you are worried about your pipes freezing, leave your water trickle especially if the water is 35 degrees or lower.
President Carlsrud thanked city employees, the VCPD & VCFD for working in the cold.

Adjourn

Meeting was adjourned at 5:16 P.M.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

Arbor Day 2019 Proclamation

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Arbor Day Proclamation

Whereas, In 1872 J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees, and

Whereas,  This holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska, and

Whereas,  Arbor Day is now observed throughout the nation and the world, and

Whereas,  Trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for wildlife, and

Whereas,  Trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and countless other wood products, and

Whereas,  Trees in our city increase property values, enhance the economic vitality at business areas, and beautify our community, and

Whereas,  Trees, wherever they are planted, are a source of joy and spiritual renewal, and

Whereas,  Valley City has been recognized as a Tree City USA by The National Arbor Day Foundation and desires to continue its tree‑planting ways,

Now, Therefore, I, Dave Carlsrud, President of the City of Valley City Commission, Valley City, North Dakota, do hereby proclaim MAY 3, 2019, as

ARBOR DAY

In the City of Valley City and I urge all citizens to support efforts to protect our trees and woodlands and to support our city’s urban forestry program, and

FURTHER, I urge all citizens to plant trees to gladden the hearts and promote the wellbeing of present and future generations.

Dave Carlsrud, Mayor
April 16, 2019

 

Arbor Day Foundation Names 2018 Valley City Tree City USA

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Valley City, ND was named a 2018 Tree City USA by the Arbor Day Foundation in honor of its commitment to effective urban forest management.

Valley City achieved Tree City USA recognition by meeting the program’s four requirements: a tree board or department, a tree care ordinance, an annual community forestry budget of at least $2 per capita and an Arbor Day observance and proclamation.

“Tree City USA communities see the impact an urban forester has in a community first hand,” said Dan Lambe, president of the Arbor Day Foundation. “Additionally, recognition brings residents together and creates a sense of community pride, whether it’s through volunteer engagement or public education.”

Trees provide multiple benefits to a community when properly planted and maintained. They help to improve the visual appeal of the neighborhood, increase property values, reduce home cooling costs, remove air pollutants and provide wildlife habitat, among many other benefits.

Updated: April 12-13, 2019 Snow Removal

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Business, School & Emergency Route Snow Removal, Beginning April 12

Valley City Public Works crews will remove snow from businesses and school areas beginning Friday, April 12 at 12:01 AM. Crews will continue clearing snow until about 12:00 noon on Friday.

Residential Snow Removal, Beginning April 13

As of 3:00 PM Friday, there are about six blocks of windrows still on the streets.  They have gotten wet and sticky and the blower will not blow them.  We are going to leave them until midnight so that they freeze and will be redoing the business then also.  The plows will finish Northwest residential section Saturday morning and continue clockwise until finished tomorrow.

Please use caution on city streets

Both City standing trucks are down and the City will borrow a sanding truck from the county. Please use caution when traveling on city streets, it is better to stay where you are and not travel today.

 

5K Superhero Fun Run, Walk & Stroller Roll

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Barnes County Social Services, NDSU Extension Program, City County Health, and APOC are working together to put together events during the month of April for Prevent Child Abuse Month! We have a 5K Superhero Fun Run, Walk, and Stroller Roll held on Saturday April 27th at Chautauqua Park beginning at 10am, we would love to see as many people, family and friends present at this event. We all work together to make Barnes County a safe and fun county. Registration fees: $20 – individual; $40 – family or business. Please join us by registering with the link below. For more information, see flyer.

Register at https://bit.ly/2FRHs0V.

04/16/2019 City Commission Agenda

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City Commission Meeting

Valley City, North Dakota
Tuesday,­ April 16, 2019
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Arbor Day Proclamation

Approval of Agenda

Approval of Minutes

Minutes from April 2, 2019 & April 9, 2019 Board of Equalization meetings

Approval of Consent Agenda

  1. Approve Raffle Permit for Barnes County Wildlife Federation, Disabled American Veterans
  2. Approve Block off the Street for Valley City Fire Department on Central Avenue from 4th Street to 5th Street N on May 1, 2019
  3. Approve Block off Street for Valley City High School Prom on May 4, 2019 on 4th Street NW from Central Avenue to 2nd Avenue
  4. Approve Electrician and/or Plumber License for Hope Electric; Wrigley Mechanical, Inc.

Roll Call:          Magnuson        Bishop              Powell              Erickson            Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Resolution

R1) Consider Resolution No. 2195, a Resolution Accepting Bid and Awarding Contract for Paving Improvement District No. 119 (KLJ)

Roll Call:          Erickson           Powell              Bishop              Magnuson            Carlsrud

R2) Consider Resolution No. 2196, a Resolution Accepting Bid and Awarding Contract for Paving Improvement District No. 119B (KLJ)

Roll Call:          Powell              Magnuson        Erickson           Bishop              Carlsrud

R3) Consider Resolution No. 2197, a Resolution Accepting Bid and Awarding Contract for Sanitary Sewer No. 64 (KLJ)

Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

R4) Consider Resolution No. 2198, a Resolution Accepting Bid and Awarding Contract for Storm Sewer Improvement District No. 52 (KLJ)

Roll Call:          Magnuson        Erickson           Powell              Bishop              Carlsrud

R5) Consider Resolution No. 2199, a Resolution Accepting Bid and Awarding Contract for Water Main Improvement District No. 100 (KLJ)

Roll Call:          Erickson           Bishop              Powell              Magnuson            Carlsrud

New Business

N1) Consider transferring Access easement from the NDDOT (Love’s development) to create a right of way easement for the city that will support the extension of a south side frontage road along the interstate (City Administrator Schelkoph)

Roll Call:          Powell              Bishop              Magnuson        Erickson            Carlsrud

N2) Approve bid for Electrical Department bucket truck from Terex in the amount of $221,650.00 (City Administrator Schelkoph)

Roll Call:          Bishop              Powell              Magnuson        Erickson            Carlsrud

N3) Approve Permanent Flood Protection Phase IV buyout purchase at 310 2nd Ave SW for $185,000 (City Administrator Schelkoph)

Roll Call:          Magnuson        Powell              Bishop              Erickson            Carlsrud

N4) Approve Permanent Flood Protection Phase IV buyout purchase at 206 4th St SW for $68,000 (City Administrator Schelkoph)

Roll Call:          Erickson           Bishop              Magnuson        Powell              Carlsrud

N5) Approve Permanent Flood Protection Phase IV buyout purchase at 537 4th St SW for $114,000 (City Administrator Schelkoph)

Roll Call:          Powell              Erickson           Bishop              Magnuson            Carlsrud

N6) Approve Application for Property Tax Exemption for Improvement to Residential Building at 958 2nd St NW (City Assessor Hansen)

Roll Call:          Bishop              Erickson           Powell              Magnuson            Carlsrud

N7) Consider request from South Central Adult Services for $20,000 to support transit program (Pat Hansen, Director)

Roll Call:          Magnuson        Erickson           Bishop              Powell              Carlsrud

N8) Approve Special Alcohol Beverage Event Permit for American Legion at VCSU Student Union on April 23, 2019 for Development Corporation & Chamber of Commerce Annual Banquet (City Auditor Richter)

Roll Call:          Erickson           Magnuson        Powell              Bishop              Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

Closings & Garbage Schedule: Easter

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Office & Transfer Station Closings:

  • Transfer Station will be closed Friday, April 19 beginning at 11:30 AM and remain closed Saturday, April 20.
  • City Hall & Public Works will be closed Friday, April 19 beginning at 12:00 PM.

Garbage Schedule: Week of April 15

  • Friday’s route will be picked up by Noon on Friday.