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Agenda Available

7.15.2025 Finance Agenda

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The City Commission Meeting will begin on Tuesday, July 15, 2025, at 2:30 PM CT, at the City Commission Chambers, 220 3rd St. NE, Valley City, ND. 

Members of the public may view the meeting online https://us06web.zoom.us/j/81435451498 or

 listen by calling (1 346 248 7799) Webinar ID: 814 3545 1498

CALL TO ORDER

 

Roll Call

EXECUTIVE SESSION – ATTORNEY CONSULTATION

Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

            Discuss Main Street Off Sale Alcoholic Beverage License.

Agenda items

  1. Commission Topics                                                                                                           

a. Board Ethics Review. (President Carlsrud)                     

  • Review Monthly Expenditures Reports. (Finance Director Klein)                                        
  • Quarterly Engineer Report. (Finance Director Klein)                                                           
  • Quarterly Fire Extinguisher Report. (Finance Direct Klein)                                                  
  • Discuss Rosebud Parking Lot. (City Administrator Crawford)
  • Discuss Paving Improvement District 131 Protests – (City Engineer)
  • Discuss Policy for Approval of Gaming Site Authorizations. (Attorney Martineck)                
  • Legislative Session Review. (Attorney Martineck)

DEPARTMENT REPORTS. (3:30PM)

                        Department Spotlight – City Hall

  1. Sanitation Department                                                                                     
    1. Water Department
    1. Electric Department                                                                                         
    1. Fire Department
      1. Fire Extinguisher Report                                                                      
      1. Blighted & Dangerous Buildings
    1. Police Department                                                                                          
    1.  Street Department
    1. Administration
    1. Building Permit Report – Information Only                                                       
    • Court Report – Information Only                                                                      

    Adjourn

    6.10.2025 P&Z Meeting Minutes

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    June 10th, 2025 – MINUTES OF REGULAR MEETING OF VALLEY CITY PLANNING AND ZONING COMMISSION

      Jeff Erickson presided and called the meeting to order at 4:00 on Tuesday June 10th, 2025.

    Commissioners present: Ian Jacobson, Joe Tykwinski, Tim Durheim

    Commissioners Absent: Dave Carlsrud, Bill Carlblom, Mike Schell

    Others: City Administrator Gwen Crawford, City Attorney Carl Martineck, City Planner Joel Quanbeck, City Assessor / Acting Secretary Tina Current, Fire Chief / Building Inspector Lance Coit, Building Inspector Mike Blevins, Chad Petersen (KLJ), Tracy Eslinger (Moore)

     Chair Mike Schell and VP Dave Carlsrud were absent. Commissioner Ian Jacobson made motion to       nominate for Commissioner Jeff Erickson to be chair for the meeting. Seconded by Commissioner Joe Tykwinski.

    Motion passed with unanimous approval.

    Commissioner Tim Durheim moved to approve the minutes from the April 9th, 2025 meeting seconded by Commissioner Joe Tykwinski. Motion passed with unanimous approval.

    Building Inspector Report

    Building Inspector Mike Blevins sent the permit list to the board, Fire Chief / Building Inspector Lance Coit reported permits on a garage and deck.

    Public Hearing for Preliminary Plat For Replat of LOTS 6,7,8 Block 2 – Waterfront Meadows Addition

    Jeff Erickson opened the public hearing.

    Donny Eberle with Bridgetown Builders explain the purpose of the plat. The hearing was closed.  

    Internal discussion ensud. City Planner Joel Quanbeck reported his findings.

    Commissioner Tim Durheim made a motion to approve the replat of Waterfront Meadows Addition. Seconded by Commissioner Joe Tykwinski followed by a roll call vote and unanimous approval.

    Public Hearing for Zoning Code Amendment – Standards for Manufactured Homes and Manufactured Home Park

    Commissioner Erickson opened the public hearing.

    City Attorney Martineck introduced Ordinance no 1172 and explained the reasons for the text amendments.  The hearing was closed.

    Commissioner Ian Jacobson made a motion to approve ordinance No. 1172 with a recommendation to the City Commission, seconded by Commissioner Joe Tykwinski followed by a roll call vote and unanimous approval.

    Public Hearing on Zoning Code Violation – Legacy West PUD Construction site

    Jeff Erickson opened the public meeting

    City Attorney Martineck presented the timeline of the matter and nature of the violation. Paul Diegel of Legacy Developments spoke and disputed the violation. Attorney Dierra Diegel presented a rebuttal of the alleged violation. The hearing was closed. Internal discussion ensued.

    Commission Joe Tykwinski made a motion to table this item with the agreement Mr. Diegel will give the City of Valley City a plan of action to clean up the property within ten business days. Seconded by Commissioner Ian Jacobson followed by a roll call vote and unanimous approval.

    Discussion on The Proposed Renaissance Zone Updates

    City Administrator Gwen Crawford presented the proposed changes in the 2025-2035 Renaissance Zone.

    No action required. Information only.

    With no other items to discuss, Commissioner Jeff Erickson called the meeting to close at 4:56pm

    Dave Carlsrud

    7.7.2025 Mayor’s Message

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    Hello Folks,

    • It has been a bit over two weeks since the terrible Friday Night Storms ravaged our area.  While some folks suffered greater damage than others, our whole town needs some “TLC”.  Please remember in your hearts and prayers those who mourn for friends and family who died in the storm.
    • The Minnesota Twins haven’t been winning much, but they had two walk-off wins over the weekend, one with a home run and one with a BUNT!  “Who’d a thunk it”?
    • Thanks to our city employees who are doing a great job picking up trees and branches.  Finishing the pickup will take a while as they are merging that task with their everyday tasks, so please be patient.  If you choose, you can haul your own trees & branches to the transfer station at no charge.  Thank you.
    • Our Valley City Barnes County Development Corporation is continually working to amplify the vitality of Barnes County.  One program is the “Single-Family Home Buyer Assistance Program”.  It has been very popular and funding for four houses within the Valley City limits is still available at the time of this writing.
    • Believe it or not, high school & college fall sports will begin in August! Beginning a new season is full of excitement and new hope for athletes, coaches, officials and fans.  Give back to the sports you love, become a game official. Call 701-845-3953, thank you.
    • The Barnes County Emergency Management Department has designated an official storm shelter location available to Barnes County residents living in trailer homes, staying in campers, or a place without a basement to seek safety from dangerous conditions.  The Connect Church at 320 Central Avenue South in Valley City is the site.  The shelter will be opened when the National Weather Service issues a Tornado Watch and will remain open as long as hazardous weather conditions persist.  If you have any questions please contact Barnes County Emergency Management at (701)845-8188. 
    • Thank you to all who provide and proof material for this column.
    • “The most beautiful people wear their hearts on their sleeves, and their souls in their smiles.”  ~ Mark Anthony

            Blessings, Pray, be Respectful and Grateful,

    Dave

    Dave Carlsrud

    Minutes Available text with City of Valley City Logo above

    4.9.2025 P&Z Meeting Minutes

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    April 9th, 2025 – MINUTES OF REGULAR MEETING OF VALLEY CITY PLANNING AND ZONING COMMISSION

    Chair Mike Schell presided and called the meeting to order at 4:00 on Wednesday April 9th, 2025.

    Commissioners present: Bill Carlblom, Ian Jacobson, Joe Tykwinski, Jeff Erickson, Tim Durheim

    Commissioners Absent: Dave Carlsrud

    Others: City Attorney Carl Martineck, City Planner Joel Quanbeck, City Assessor / Acting Secretary Tina Current, Fire Chief / Building Inspector Lance Coit, Mike Strom (KLJ), Mike Bishop,         Megan Zarbano, Julie Skaufel

    Commissioner Bill Carlblom moved to approve the minutes from the March 11th, 2025 meeting seconded by Commissioner Tim Durheim. Motion passed with unanimous approval.

    Building Inspector Report

    Building Inspector Mike Blevins sent the permit list to the board, Fire Chief / Building Inspector Lance Coit gave an update on the current building permits. There have been some permits for stabilization and one new garage permit.

    Public Hearing for preliminary plat for Hyland Park Estates II – H & G Holdings

    Chair Mike Schell opened the pubic hearing.

    Home owner Megan Zarbano explained this plat was to clean up some lot lines and adding land to the Zarbano parcel.

    Commissioner Jeff Erickson made a motion to close the public hearing, seconded by Commissioner Bill Carlblom

    Internal discussion was had. The plat is cleaning up some of the lot lines.

    Commissioner Ian Jacobson made a motion to approve the Hyland Park Estates II plat. Seconded by Commissioner Joe Tykwinski followed by a roll call vote and unanimous approval.

    Public Hearing for preliminary plat Bishop Subdivision – Mike Bishop

    Chair Mike Schell opened the public hearing.

    Owner Mike Bishop explained he bought the building and has divided it into two business spaces. The plat will allow there to be two separate abstracts and legal descriptions.  Alley Beans will own the side with the offices and use it for their roasting house and Mike Bishop will own the garage side

    Commissioner Bill Carlblom made a motion to close the public hearing, seconded by Commissioner Joe Tykwinski.

    Commissioner Tim Durheim made a motion to approve the Bishop Subdivision plat, seconded by Commissioner Ian Jacobson followed by a roll call vote and unanimous approval.

    Public Hearing – Variance Bishop Subdivision

    Chair Mike Schell opened the public hearing.

    The variance would be for the lot size due to previously divided property. Variance for setbacks due to pre-existing structure on the lots.

    Commissioner Tim Durheim made a motion to close the public hearing, seconded by Commissioner Ian Jacobson.

    Commissioner Joe Tykwinski made a motion to approve the Variance for the Bishop Subdivision plat, seconded by Commissioner Bill Carlblom Followed by a roll call vote and unanimous approval.

    Public Hearing regarding a change in zoning requested by VC30-LLC

    Chair Mike Schell opened the public hearing.

    Owner Chris Volk spoke to the commission on his request to rezone his property to allow multi-family use within the existing building on property as well as possible development of more multi-family buildings on the remaining land. Chris would like to rezone to be able to put sprinklers in the building and be able to rent to residents with Barnes county housing. Chris would also like to be able to convert units into studio style apartments.

    City attorney Carl Martineck spoke about the understanding with the City that the building would be operated as a motel not an apartment building. City Planner Joel Quanbeck went over his findings. The current zoning is B2. Quanbeck does not feel this is a good choice to rezone as a multi-family because it is not consistent with the City of Valley City future land use plan. The property only has one access to the property with a large gas station in front of the property

    Commissioner Bill Carlblom made a motion to close the public hearing, seconded by Commissioner Jeff Erickson

    Internal discussion was had. Commissioner Jacobson express concerns with only one access to the property. Commissioner Durheim explained his concern if something would happen at the gas station located at the entrance of this property. The commission asked if he had a plan for the future use. Volk did not have a future use plan. The commission asked Volk to submit a plan for review.

    Commissioner Jeff Erickson made a motion to decline the rezone request from VC30-LLC, seconded by Ian Jacobson. Motion passed to decline

    With no other items to discuss, Chair Schell called the meeting to close at 4:32pm

    Dave Carlsrud

    6.30.2025 Mayor’s Message

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    NEWS & NOTES

    6/30/2025

    Howdy All,

    • The powerful June 20th storm created hardships and tragedies around Valley City and the region.  The clean-up efforts are amazing with “neighbors helping neighbors”, it has been heartwarming.  With so many people suffering losses, please be patient with City Crews, volunteers and insurance workers as they have many damages to assess and repair.
    • Kudos to our city employees for facilitating restoration and clean-up.  Great job Everyone.
    • Last week people from the North Dakota Department of Emergency Services visited Valley City to assess damages.  Along with a tour of Valley City and the transfer station, they confirmed our precise procedures to apply for FEMA cost shares are in line. The Fourth of July, is a federal holiday in the United States which commemorates the ratification of the Declaration of Independence
    • The Fourth of July, is a federal holiday in the United States which commemorates ratifying the Declaration of Independence.  Enjoy and be safe. 
    • Many overhead electrical wires went down in the storm when trees fell on them.  If there had been underground wiring, there would not have been power outages.  The city will provide up to a $5.00 per foot discount for the installation of electrical underground wiring.  For information to see if underground is for you, please call:  701-845-8143
    • The Sheyenne Valley Community Foundation is accepting applications for its Community Grant Round!  Local nonprofits are encouraged to apply at: https://www.yoursvcf.org/grantopportunities.  Application deadline is July 25th 2025.
    • NDQuits:  “Over one-third of former tobacco users we assist are still tobacco-free seven months after completing an NDQuits program. NDQuits employs specialized coaches who support individuals on their pathway to becoming tobacco-free. Learn about our coaches, a typical journey with NDQuits, and more on how to Quit Your Way.”  See: https://www.hhs.nd.gov/health/ndquits
    • With all that is happening in the world around us, might you find yourself a bit overwhelmed at times?  I do.  Routines provide a renewed structure, dump “stink’n think’n” and allow me to refocus and get back to “a good place”.  ~ The Village Family Service Center
    • Thank you to all who provide and proof material for this column.
    • “Never deprive someone of hope; it might be all they have.”  ~ H. Jackson Brown Jr.

            Blessings, Pray, be Respectful and Grateful,

    Dave

    Dave Carlsrud

    Agenda Available

    7.1.2025 Commission Agenda

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    City Commission Meeting
    Valley City, North Dakota

    Tuesday, July 1, 2025
    5:00 PM

    The City Commission Meeting will begin on Tuesday, July 1, 2025, at 5:00 PM CT, at the City Commission Chambers, 220 3rd St. NE, Valley City, ND.

    The meeting is also available to view online https://us06web.zoom.us/j/84449572470 or listen by calling (1 346 248 7799) Webinar ID:  844 4957 2470.

    Call To Order

    Roll Call

    Pledge of Allegiance (please stand)

    SERVICE AWARD PRESENTATION

    City-County Health presents Officer Jacobson with a Service Award.

    Approval of Agenda (Roll Call Vote needed when changes made to the Agenda)

    Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

     

    Approval of Consent Agenda

    1. Approve Minutes from the 6.17.2025 Finance & Commission Meetings and the 6.23.2025 Special Commission Meeting/Press Conference.                                                                                                             
    2. Approve Contractor Licenses:

    JT Lawn Services, Moorhead MN                                                                                            

    • Approve Contractor License Renewals:

    Advance Garage Door Inc.                                                                                                       

    Braden Wenaas Construction LLC

    • Approve Tobacco License Renewals:

    Dollar General Store #17856                                                                                                    

    Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

    Public Comments

    This portion of the meeting provides a limited public forum for Valley City residents, property owners and business owners to address the Board of City Commissioners on topics related to City business.  Interested persons must submit a comment card with the individual’s name, address, and the topic to be commented upon. Non-residents must provide the address of the City of Valley City business the individual operates or works at or the address of real property which the individual owns within the City of Valley City. Comments cards must be provided to the meeting secretary and approved prior to speaking. Public comments are limited solely to business matters and concerns pertinent to the City.

    The following rules apply to Public Comments:

    • Limited to five minutes per speaker.
    • Must not interfere with the orderly conduct of the meeting.
    • Must not be defamatory, abusive, harassing, or unlawful.
    • May be prohibited if an alternative procedure exists to bring that particular type of public comment before the City, the public comment includes confidential or exempt information, or the public comment is otherwise prohibited by law.

    Submission of written comments: In lieu of speaking, a written comment may be delivered to the meeting secretary prior to the start of the meeting. Written comments are limited to two pages. Any member of the public seeking to comment without attending in person may submit written comments to jhintz@valleycity.us. Written comments hand delivered at the time of the meeting or emailed prior to 4:00 pm on the date of the meeting will be distributed to the Board for their information and maintained in City files.  Written comments are not read aloud at the meeting

     

    Resolution

    RES 2495. A Resolution Determining Sufficiency of Protests for Paving Improvement District 131. (City Engineer)

    Roll Call:          Magnuson        Erickson           Gulmon           Bishop             Carlsrud

    RES 2496. A Resolution to Adopt and Extend the Declaration of Storm Disaster Dated June 21, 2025. (City Attorney Martineck)   

    Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

    New Business

    NB1.  Approve Amendment to Employee Policy and Procedure Manual – Law Enforcement Officer Special Event Pay. (City Attorney Martineck)                                                                                                                    

    Roll Call:          Gulmon           Bishop             Magnuson        Erickson          Carlsrud

    NB2. Approve Task Order for Construction Engineering for Wintershow Road Shared-Use Path Phase 1 (NDDOT Project No. TAU-2-990(066), PCN 23917). (City Engineer)

    Roll Call:          Bishop             Magnuson        Erickson          Gulmon           Carlsrud

    City Administrator’s Report
    City Updates & Commission Reports
    Adjourn

    Dave Carlsrud

    6.23.2025 Mayor’s Message

    Posted on by

    NEWS & NOTES

    6/23/2025

    Hello Everyone,

    • Our prayers and sympathies go out to the family and friends of the people who perished in the horrific Friday night storms. 
    • Our Valley City Public Works Departments were out Friday night and over the weekend keeping streets open and restoring electrical power.   Blessings and thank you folks who donated food for the workers.
    • Cutup trees and branches (about 8 feet long max.) may be stacked parallel with the street on the boulevard for pick up as time allows.  Our City Employees are working diligently to bring normalcy back to you.  Thank you everyone.
    • * Valley City residents are eligible to dispose of tree limbs and sticks at the 24 hour access collection site west of the Transfer Station.
    • From VCPS Superintendent Josh Johnson on Sunday: “We are reaching out to make sure that our parents and community members who may be in need of clean up assistance are being helped and supported by friends, family, neighbors, and our school district.  If you have trees or debris in your yards and could use some help tomorrow or early this upcoming week, please reach out to us.  We will be ready to help our parents and community members clean up from Friday night’s storm. You can send me an email today or call our district offices tomorrow.”  josh.Johnson@K12.ND.US  or 845-0483 Thank you Josh.
    • The storms included tornados and straight-line winds near the 100 MPH range in the area so there are homes, businesses, vehicles and many trees damaged or ruined.  The number of large uprooted trees was amazing and created huge clean-up and repair projects.
    • Governor Armstrong declared a statewide emergency activating the State Emergency Operations Plan.  Barnes County and the City of Valley City have declared emergencies as well.
    • The City of Valley City will hold a press conference at 12pm in the City Hall Commission Chambers on Monday, June 23. Information regarding the ongoing cleanup, status of electricity restoration and information for residents will be presented.  See the City’s Facebook page for current reports including * food spoilage relating to power outage.
    • Thank you to all who provide and proof material for this column.
    • “The future depends on what you do today.”  ~ Mahatma Gandi

    Blessings, Pray, be Respectful and Grateful,

    Dave

    Dave Carlsrud

    6.23.2025 Special Commission Agenda

    Posted on by

    Special City Commission Meeting/2025 Summer Storm Press Conference
    Valley City, North Dakota

    Monday, June 23, 2025
    12:00 PM

    The City Commission Meeting will begin on Monday, June 23, 2025, at 12:00 PM CT, at City Commission Chambers, 254 2nd Avenue NE, Valley City, ND.

    The meeting is also available to view online https://us06web.zoom.us/j/81092546772 or listen by calling (1 346 248 7799) Webinar ID:  810 9254 6772.

    Call To Order
    Roll Call

    Pledge of Allegiance (please stand)

    New Business

    NB1.    2025 Summer Storm Update.

    Roll Call:          Erickson          Gulmon           Bishop             Magnuson        Carlsrud

    Adjourn

    Minutes Available text with City of Valley City Logo above

    5.20.2025 Commission Minutes

    Posted on by

    City Commission Meeting
    Valley City, North Dakota

    Tuesday, May 20, 2025



    President Carlsrud called the meeting to order at 5:00 PM.

    Members present: President Carlsrud, Commissioner Gulmon, Commissioner Bishop, Commissioner Erickson, Commissioner Magnuson

    Others: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Police Chief Horner, Administrative Assistant Hintz.

    PLEDGE OF ALLEGIANCE

    OATH OF OFFICE FOR POLICE OFFICER CHAISE JOHNSON

    APPROVAL OF AGENDA

    No Changes.

    APPROVAL OF CONSENT AGENDA

    1. Approve Minutes from the 5.5.2025 Commission Meeting.                                                          
    2. Approve Site Authorizations:

          Valley City Baseball Association @ Clubhouse Lounge                                                                Valley Twisters Gymnastics Club, Inc @ Tavern 94

          VC Eagles Aerie 2192 Fraternal Order of Eagles @ VC Eagles Aerie 2192, My Bar &          Jimmy’s Pizza

          Valley City Hockey & Figure Skating Club @ Youth Sports Complex

    • Approve New 2025-26 Contractor Licenses:                                                                                       Ulrich Enterprises, Inc. dba Ulrich Pool Company of Fargo

          Concrete Cowboys Inc of Jamestown

          Loren Richards Inc/Richards Excavating of Fargo

          Sullivan Construction Inc of Fargo    

    • Approve 2025-26 Contractor License Renewals:                                                                                      ACB Construction

                All Finish Concrete Inc

                Breland Enterprises Inc dba American Waterworks

                Karma Enterprises LLC dba Asset Services LLC

                Richard Berg Construction

                Bridge City Landscaping & Excavating LLC

                Central Trenching Inc

                Comstock Construction Inc

                CR Larson Concrete

                Floor to Ceiling Carpentry & Repair

                FM Asphalt LLC

                Herzog Roofing Inc

                High Performance Coatings, Inc

                Hi-Line Construction

                Johnny B’s Trees & Service

                Kenpat Central Florida LLC

                Travis Kunze Construction

                Meridian Commercial Construction LLC

                Midland Door Solutions LLC

                Northland Sheds Inc

                RAG Properties LLC

                Tate & John’s Enterprises

                Tim’s Custom Cabinets & Construction

                Valley Realty Inc

                RJ’s Plumbing & Heating Inc

                Tim’s Plumbing LLC

                Home Heating, Plumbing & A/C Inc

                APi HVAC Services Inc dba Metropolitan Mechanical Contractors

                Superior Electric of Fargo LLC

                PEC Solutions of the Dakotas LLC

                John’s Refrigeration & Electric Inc

                Hi-Line Electric Inc

                Grotberg Electric Inc

                Energize Electric LLC

                Bentson Electric

                Differding Electric LLC        

                Bakkegard & Schell Inc

                Sheyenne River Repair

                Manning Mechanical

                Grotberg Electric Inc dba Triton Mechanical

                2 Phase Electric LLC

                Hope Electric

                Northland Window & Door

                Brett Stearns Enterprises LLC

    Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

    Motion passed unanimously.

    PUBLIC HEARING

    Open Public Hearing Regarding Application for Alcoholic Beverage License for Texkota, LLC.      

    Motion to Close Hearing.

    Commissioner Magnuson moved to close the hearing, seconded by Commissioner Erickson.

    Motion passed unanimously.

    Approve Application for Alcoholic Beverage License for Texkota, LLC.

    Commissioner Bishop moved to approve Texkota’s Application, seconded by Commissioner Magnuson.

    Motion passed unanimously.

    ORDINANCE

    ORD 1171 Approve Second and Final Reading of Ordinance 1171, An ordinance to create and enact Chapter 1 of Title 21 of the Valley City Municipal Code related to an enterprise for single-family homebuyer assistance.

    Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

    Motion passed unanimously.

     

    RESOLUTION

    RES 2480 Resolution Accepting Bids and Awarding Contract for Sanitary Sewer Improvement District No 72.           

    Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

    Motion passed unanimously.

    RES 2485 Resolution Approving Engineer’s Report and Directing Preparation of Detailed Plans and Specifications for Paving Improvement District No. 131, Sanitary Sewer Improvement District

    No. 71 Storm Sewer Improvement District No. 57, Water Main Improvement District No. 107.

    Commissioner Bishop moved to approve, seconded by Commissioner Gulmon.

    Motion passed unanimously.

    RES 2486 Resolution Declaring Necessity of Improvements in Paving Improvement District No. 131. NDDOT Project Nos. (UGP-2-990(068) PCN 24181) (SU-CPU-2-990(069) PCN 24239).                      

    Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

    Motion passed unanimously.    

    RES 2487 Resolution Approving Electric Utility Revenue Bond Series 2025 in the amount of $13,000,000 through the Bank of North Dakota Infrastructure Revolving Loan Fund.

    Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

    Motion passed unanimously.

    RES 2488 Resolution Approving Final Plat of B&G Subdivision, City of Valley City. 

    Commissioner Gulmon moved to approve, seconded by Commissioner Bishop.

    Motion passed unanimously.

    RES 2489 Resolution Approving Final Plat of Bishop Subdivision, City of Valley City.

    Commissioner Bishop abstains due to a conflict of Interest.

    Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon.

    Motion passed unanimously.                                                                                                                                                                                                           

    RES 2490 Resolution Authorizing the Issuance of Improvement Warrants and Exchanging them for $1,200,000 Refunding Improvement Bonds of 2025. Jon Lundby with Colliers reported that the City received a rate of 4.26% for 30 years. The City has a really good rating of 8.1.          

    Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

    Motion passed unanimously.

    RES 2491 Resolution Determining Sufficiency of Protests for Paving Improvement District 132. Finance Director Klein reported that there were no protests.

    Commissioner Magnuson moved to approve, seconded by Commissioner Bishop.

    Motion passed unanimously.    

    RES 2492Resolution Accepting Bid and Awarding Contract for Paving 132 and Paving 129.

    Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

    Motion passed unanimously     

    NEW BUSINESS

    Approve Monthly Bills for the City and Public Works in the Amount of $1,483,468.

    Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

    Motion passed unanimously.

    Approve 2025 General Fund Budget Amendment for Transportation Plan

    Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

    Roll Call Vote: Magnuson-Aye,             Erickson-No, Gulmon-Aye, Bishop-Aye , Carlsrud-Aye

    Motion Carried.

    Approve Bid for Sale of 2019 Chevy Tahoe — $3,001.00.

    Commissioner Bishop moved to approve, seconded by Commissioner Magnuson.

    Motion passed unanimously.

    Approve the request for additional funds to support establishment of the new Single-Family Home Buyer Assistance Program to fund six homes in Valley City.           

    Commissioner Gulmon moved to approve the request of $61,250., seconded by Commissioner Magnuson.

    Motion passed unanimously.

    Approve contract with the State Tax Commissioner to administer the City of Valley City’s local sales, use and gross receipts taxes for the 2025-2027 biennium.                               

    Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.

    Motion passed unanimously.

    Approve Amendment to Exhibit A – Resolution 2465, to Correct Administrative Error in Published

    Rates and Fees for Solid Waste Service. Verify the changes on the Master Fee Schedule.                      

    Commissioner Gulmon moved to approve, seconded by Commissioner Erickson.

    Motion passed unanimously.

    Approve Recommendation from the Renaissance Zone Authority Board to Approve the Application

    from Sullivan Construction for a 5-year State Income Tax Exemption and a 5-year Property Tax

    Exemption Capped at $300,000 Valuation on a New Single-Family Home and Designate it as VC-138.

    Commissioner Gulmon moved to approve, seconded by Commissioner Magnuson.

    Motion passed unanimously.

    CITY UPDATES & COMMISSION REPORTS

    City Assessor Current shared that the Primary Resident’s Tax Credit went up from $500. to $1600. for 2025. Property Owners will no longer receive an estimated tax notice in August. Your tax notice will now list the past years taxes and everyone will get a notice. 

    Commissioner Gulmon gave an update on the Service Center. Dirt work should happen in June or July of 2025 with a completed Service Center end date of September 2026. Gulmon also gave a shout out to the Crews who worked during Cleanup Week thanking them for all their efforts.  

    Commissioner Erickson dittoed the thank you to the Crews for their work with Cleanup Week. He also reminded all that trees & branches will be picked up May 29th a& 30th. The Transfer Station will be open on May 31st for Residents to haul trash to the Station at no charge. There will also be an Electronic Disposal Week, June 9th through the 13th. Residents may bring their old electronics to the Transfer Station & dispose of them for just $.75 a pound.   

    President Carlsrud thanked the Staff and Commissioners for all they do for the City.

    ADJOURN

    Meeting was adjourned at 5:38 P.M.

    Minutes Available text with City of Valley City Logo above

    5.20.2025 Finance Minutes

    Posted on by

    City Commission Finance Meeting

    Valley City, North Dakota

    Tuesday, May 20, 2025

    2:30 PM

    Called to Order

    President Carlsrud called the meeting to order at 2:30 PM.

    Roll Call

    Members present: President Carlsrud, Commissioner Bishop, Commissioner Magnuson, Commissioner Erickson, Commissioner Gulmon.

    Other present: City Administrator Crawford, City Attorney Martineck, Finance Director Klein, Chief Horner, Administrative Assistant Hintz

    Agenda Items

    Review Monthly Bills/Reports. Finance Director Klein reviewed the monthly bills and reports.

    Discuss Camera Grant. City Administrator Crawford shared with the Commissioners that the original Grant for the Cameras did not cover all of the expenses but there are funds from other Grants that will.

    Discuss an Ordinance allowing Chickens in City Limits.  President Carlsrud shared that a number of Citizens have reached out and inquired about raising chickens. The Commissioners have asked City Attorney Martineck to look into what neighboring Cities allow and draft an ordinance for the June 17th meeting.

    Review City Mobile Home Park Regulations. City Attorney Martineck will draft an Ordinance about the age, model types, as well as installation allowed and where they are allowed in the City.

    Discuss 2025 General Fund Budget Amendment for Transportation Plan. The Commissioners agreed to move forward with this plan.

    Discuss Administrative Approval for Changes to Applications on Liquor Licenses. The Commission agreed that notification for these changes is appropriate and Commission approval is not needed.

    Review Gaming Site Authorization Regulations. City Attorney Martineck will draft an ordinance for Site Authorizations requiring the Gaming Operator to have ties to Valley City.

    Discuss New Renaissance Zone Island. Discussion was had on the Renaissance Zone Authority Board moving forward with a new Island. This will allow more locations for the building of new homes that will qualify for the Renaissance Zone Tax Credits.

    Discuss Possible Sale of Lot 3, Block 2, Bjornson Heights Parcel. City Administrator Crawford shared that there is interest in purchasing this piece of property to use for recreation. The Commissioners tabled the discussion until it is determined how much of the property is needed and the planned use of the property. There are concerns for the hill side and road below.

    Department Reports

    Department Spotlight – Police Department

    Sanitation Department Supervisor Swart explained the process for picking up the garbage during Cleanup Week. Three different trucks loading different materials go around and collect the trash. Residents are still able to haul their items to the Transfer Station on May 31st at no cost. June 9th – 13th is Electronic Cleanup Week. During that week, you may take your used Electronics to the Transfer Station and dispose of them for just $ .75 /lb.  

    Water Department Water Supervisor Hesch explained that they are using surface water currently and not the aquafer.  

    Electrical Department Electrical Superintendent Senf had 1 outage caused by a squirrel since last meeting and that his Team is busy working on projects.  

    Fire Department Fire Chief Magnuson reported calls were back up for the month. They have also been busy removing signs around town and issuing notices for blighted or dangerous properties.

    Police Department Police Chief Horner shared the calls that his Team has had over the last month. They have been busy with Compliance Checks; Peer Support and Community projects and events. They will be swearing in new Police Officer Chaise Johnson today.

    Street Department Operations Supervisor Klemisch’s Team has been busy completing the hydrant flushing around town. Cleanup week was very busy and they plan to pick up sticks & branches the 29th and 30th.

    Finance Director Klein informed the Commission that she will be mailing out the budget schedule for July. The Auditors will be coming next week. The City is very happy with the bond rates that it received. 

    City Attorney Martineck shared the current job openings for the City; An accountant, a Public Works 1 and a Public Works 2. The Executive Assistant position has been filled.

    City Administer Crawford shared that the Employees at Public Works & City Hall have been busy switching desk/office locations. The west door will become locked full time. The North door will become the main entrance. The plan is to have this completed in June. They have been working on Phase 4 – Flood updates, Final information should be coming next week. Bids in July and the process should be completed in 2026.Water tower update: State Water Commission request is ready to go, waiting on the State for the Emergency request. The Water Tower Plan Site is done as well as the Environmental Review. Looking to this fall for a bid date. Completed the base in 2026 and the tower in 2027. Finished the Connie Courtney PFP Buyout. Per confirmation from the State, Valley City can have 2 Islands in their Renaissance Zone Blocks. We will be holding a Public Hearing during the June 17th Commission Meeting. Prior to the meeting. Letters will be mailed to the landowners.

    President Carlsrud asked the Engineers to take note of the bid requirements and dates with the changes that were made.

    Adjourn

    The meeting was adjourned at 4:37PM.