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05/14/2019 Special City Commission Agenda

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Special City Commission Meeting

Valley City, North Dakota
Tuesday, May 14, 2019
7:00 AM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Resolution

R1) Consider Resolution No. 2203, a Resolution accepting Bid and Awarding Contract for Storm Sewer Improvement District No. 50 (KLJ)

Roll Call:          Erickson           Powell              Bishop              Magnuson            Carlsrud

New Business

N1) Consider request from South Central Adult Services for $20,000 to support transit program (Pat Hansen, Director)

Roll Call:          Powell              Magnuson        Erickson           Bishop              Carlsrud

N2) Consider options for Valley Recycling Contract (Adam Faul)

Roll Call:          Magnuson        Erickson           Powell              Bishop        Carlsrud

N3) Approve Emergency Repair of Standpipe Water Tower in the amount of $52,500 (City Administrator Schelkoph)

Roll Call:          Bishop              Powell              Erickson           Magnuson      Carlsrud

Adjourn

Notice of Board Openings 2019

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NOTICE OF BOARD OPENINGS FOR CITY OF VALLEY CITY

The City of Valley City has openings effective July 1 for:

  • Valley City Barnes County Library Board – 3 year term, 2 openings.

Please submit your name, address and phone number on paper to the Valley City Auditor’s Office, PO Box 390, Valley City, or etufte@valleycity.us if you are interested by June 4, 2019, 5 p.m.

05/07/2019 City Commission Agenda

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City Commission Meeting

Valley City, North Dakota
Tuesday,­ May 7, 2019
5:00 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

Approval of Agenda

Approval of Minutes

Minutes from April 16 and April 25, 2019 meetings

Approval of Consent Agenda

  1. Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
  2. Approve Monthly Bills for the City and Public Works in the Amount of $            
  3. Approve Mechanical Contractor License for 7 C’s Heating & Cooling, LLC
  4. Approve Application to Block off Street for Bridge City Cruisers on June 15, 2019 for 100 block of East Main; 1st, 2nd, 3rd, and 4th blocks of Central Avenue N, 2nd Street NE to Taco John’s, 2nd Street NW to Wells Fargo drive in
  5. Approve Parade Application for Bridge City Cruisers on June 15, 2019 on Central Avenue N

Roll Call:          Bishop              Magnuson        Erickson           Powell              Carlsrud

Public Comments

Attorney General’s “A Citizen’s Guide to North Dakota Open Records & Open Meetings Laws” *A member of the public does not have the right to speak to the governing body at an open meeting.  The public is only entitled to see and hear what happens at a meeting, and to record or broadcast those observations.

  • No personal attacks to persons present or not
  • No inflammatory language used during time that you have the platform
  • 5 minute maximum or as directed by the chair
  • Thank you for participating in City Government.

Resolution

R1) Consider Resolution No. 2203, a Resolution accepting Bid and Awarding Contract for Storm Sewer Improvement District No. 50

Roll Call:          Magnuson        Erickson           Powell              Bishop              Carlsrud

R2) Approve Resolution No. 2200, a Resolution creating Water Main Improvement District No. 101 for 2020 5th Avenue NW Reconstruction Project (KLJ)

Roll Call:          Powell              Bishop              Erickson           Magnuson            Carlsrud

R3) Approve Resolution No. 2201, a Resolution creating Sanitary Sewer Improvement District No. 65 for 2020 5th Avenue NW Reconstruction Project (KLJ)

Roll Call:          Erickson           Magnuson        Powell              Bishop              Carlsrud

R4) Approve Resolution No. 2202, a Resolution creating Storm Sewer Improvement District No. 53 for 2020 5th Avenue NW Reconstruction Project (KLJ)

Roll Call:          Bishop              Powell              Erickson           Magnuson            Carlsrud

New Business

N1) Consider decision document for 5th Avenue NW Reconstruction Project (NDDOT Project No. SU-2-990(059) (KLJ)

Roll Call:          Magnuson        Bishop              Powell              Erickson            Carlsrud

N2) Approve Conditional Use Permit for Hochhalter Photography at 114 3rd Street SE (City Attorney Martineck)

Roll Call:          Powell              Magnuson        Erickson           Bishop              Carlsrud

N3) Consider request from South Central Adult Services for $20,000 to support transit program (Pat Hansen, Director)

Roll Call:          Erickson           Powell              Bishop              Magnuson            Carlsrud

N4) Approve 2019 Sidewalk Replacement bid from Mike’s Construction & Repair in the amount of $67,838.00 (City Administrator Schelkoph)

Roll Call:          Bishop              Erickson           Powell              Magnuson            Carlsrud

N5) Approve Application for Property Tax Exemption for Improvements to Residential Building at 304 5th Avenue NE (City Assessor Hansen)

Roll Call:          Magnuson        Erickson           Bishop              Powell              Carlsrud

N6) Approve Application for Property Tax Exemption for Improvements to Residential Building at 560 4th Street NW (City Assessor Hansen)

Roll Call:          Powell              Bishop              Erickson           Magnuson            Carlsrud

N7) Approve 2019-2020 Gaming Site Authorization Renewal for Valley City Eagles Aerie 2192 Fraternal Order of Eagles at Eagles; Captain’s Pub; The Labor Club; My Bar Valley City LLC; Hi-Line Hospitality, LLC dba City Lights; Main Street Off Sale LLC dba Tavern 94 (City Auditor Richter)

Roll Call:          Erickson           Bishop              Magnuson        Powell              Carlsrud

City Administrator’s Report

City Updates & Commission Reports

Adjourn

05/07/2019 Finance Agenda

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City Commission Finance Meeting
Valley City, North Dakota
Tuesday, May 7, 2019
3:30 PM

Call to Order

Roll Call

Agenda items

  1. Department reports.
  2. Review monthly bills/reports (10 minutes) – (President Carlsrud)
  3. Discuss Request from South Central Adult Services for $20,000 to support transit program (Pat Hansen, Director)
  4. Discuss 2020 Budget Hearing Dates (City Auditor Richter)
  5. Discuss bids for Storm Sewer 50 (KLJ)
  6. Discuss garbage service to properties outside of Valley City (City Administrator Schelkoph)
  7. Discuss Recycling (President Carlsrud)
  8. Discuss Master Service Agreement for Engineering Services (Commissioner Bishop)

Adjourn

Permanent Flood Protection Construction on Main Street begins May 6

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Permanent Flood Protection Phase 2 work will continue in Valley City.

Beginning Monday May 6th, 2019, Main Street will be closed between Central Ave and 5th AVE NW.

Local traffic will be permitted to businesses inside of the road closure. Business signing will be provided. The contractor will be resuming concrete work on the Main Street roadway. A detour will be provided during this shut down. Truck deliveries are encouraged to seek alternative routes. The road closure is anticipated to last 4-5 weeks.

Main Street will be reopened prior to Rally in the Valley. Additional updates will be provided as needed.

Detour map for Main Street closure between 5th Avenue NW and Central Avenue

Detour map for Main Street closure between 5th Avenue NW and Central Avenue

Burn Ban Lifted

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The burn ban has been cancelled for Barnes County.

As a reminder, recreational fires should follow City rules and regulations. Current guidelines are available in the knowledge base.

Construction Notice – Streetscape I – Central Avenue

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Map providing detail for Phase 1, Phase 2, Traffic Signal and Lighting, Phase 3 and Phase 4 locations for the Streetscape/Concrete Pavement Repair

Map providing detail for Phase 1, Phase 2, Traffic Signal and Lighting, Phase 3 and Phase 4 locations for the Streetscape/Concrete Pavement Repair

Phase 1: April 29 – June 6 on Central from Main Street to 3rd Street N

Construction has started on the Streetscape/Concrete Pavement Repair project on Central Avenue. The first phase of construction will include the segment from Main Street to 3rd Street N. The intersection of 2nd Street N will be closed during this work; however, the intersection of 3rd Street N will remain open. Phase 1 is scheduled to be completed by June 6, 2019. Central Avenue will then be open to traffic through Rally in the Valley.

Phase 2: June 17 – August 5 on Central from 3rd Street N to 5th Street N

Phase 2 of the project is scheduled to start on Monday, June 17, 2019. Central Avenue will be closed from 3rd Street N to 5th Street N. Both 3rd Street N and 4th Street N will be closed to traffic during this phase. Phase 2 is scheduled to be completed by August 5, 2019.

Phase 3: early August to middle of September at intersection of Main Street & Central Avenue

Phase 3 of the project is scheduled to start in early August and is tentatively scheduled to be completed by the third week of August. The final phase of construction includes concrete pavement repair in the intersection of Main Street and Central Avenue. This work is scheduled to be completed by the middle of September.

The new traffic signals and decorative lighting are tentatively scheduled to be installed in late September to mid-October. Additional updates will be provided as construction progresses. Any questions or concerns during construction should be addressed to KLJ at (701)845-4980.

Burn Ban in Effect

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Due to the dry hot weather and the high fire danger and the upcoming red flag warning,  a burn ban is in effect beginning noon April 25, 2019. Recreational fire burning (ie, in a fire pit) shall be prohibited during a Fire Ban. The Barnes County Commission has implemented a burn ban for 5 days and will re-address it at that time. Updates on this may come from the Barnes County Commission, the Valley City Fire Chief or the Barnes County Emergency Manager.

04/25/2019 Special Commission Agenda

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Special City Commission Meeting

Valley City, North Dakota
Thursday, April 25, 2019
5:45 PM

Call to Order

Roll Call

Pledge of Allegiance (please stand)

New Business

  • Approve Raffle Permit for Valley City Kiwanis Club

Roll Call:          Powell              Bishop              Magnuson        Erickson            Carlsrud

Adjourn