President Carlsrud called the meeting to order at 5:00 PM.
Members present: President Carlsrud, Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson, and Commissioner Gulmon.
Others City Administrator Crawford, City Attorney Martineck, Deputy Auditor Klein Administrative Assistant Johnson.
Pledge of Allegiance
City Government Week Proclamation
Approval of Agenda
Remove O1; Add N6
Approval of Minutes
Commissioner Bishop moved to approve the minutes from the March 20th, 2023 Commission Meeting, seconded by Commissioner Magnuson. Motion passed unanimously.
Approval of Consent Agenda
Approve Monthly Reports from the Fire Chief, Electrical Superintendent, Building Inspector Finance Director and Municipal Judge.
Approve Application for House Movers License Renewal for Carrington House Moving, Inc.
Approve Raffle Permit for the following:
VCSU Foundation on April 28th, 2023 at the Eagles.
VCHS DECA on April 19th, 2023 at VCHS.
St. Catherine’s Knights of Columbus on My 24th, 2023 at the Eagles.
Commissioner Erickson moved to approve, seconded by Commissioner Bishop. Motion passed unanimously.
Ordinance
Approve First Reading of Ordinance 1124, an Ordinance to Amend and Reenact Section 8-04-05 of the Valley City Municipal Code Related to Prohibited Sales of Tobacco Products.
Resolution
Approve Resolution 2407, a Resolution Declaring Sufficiency of Protest for Paving District 127.
Commissioner Magnuson moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.
Approve Resolution 2408, a Resolution Approving Final Plans and Authorizing Engineer to Advertise for Bids for Paving 127.
Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.
Approve Resolution 2409, a Resolution Rejecting All Bids and Authorizing Engineer to Re-Advertise for Bids for Paving Improvement District No. 126, Watermain Improvement District No. 104, Sanitary Sewer Improvement District No. 68 and Storm Sewer Improvement District No. 55.
City Engineer stated only one bid was received for the project in the amount of $5,495,765.50, the engineer’s estimate was $4,092,620. Recommendation is to reject bid and rebid in the next few weeks giving the opportunity to start later this year or in 2024.
Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.
New Business
Approve Monthly Bills for the City and Public Works in the Amount of $1,577,832.72.
Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.
Consider Amendment to Easement Agreement with Al Dolliver.
Commissioner Erickson moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.
Accept Quote for Mowing Services.
City Administrator Crawford stated with the quotes received, her recommendation is to go with Eek Ink Company.
Commissioner Bishop moved to approve, seconded by Commissioner Erickson. Motion passed unanimously.
Approve Sale of Land in the NW Industrial Park.
Jennifer Feist stated the Development Corporation is requesting to enter into a purchase agreement to sell land in the industrial park. The amount of the sale would be used to pay off the specials of $32,091 that any funds over and above that amount from the sale be retained by the Development Corporation to be invested in a project to build a manufacturing facility in the industrial park.
Commissioner Bishop moved to approve, seconded by Commissioner Magnuson. Motion passed unanimously.
Approve Purchase of Flatbed Truck.
City Administrator Crawford stated we were looking at converting the old pumper truck from the fire department into being a truck to haul flood supplies. Recommendation is to purchase the supplies needed to convert to the flatbed truck and sell the old one.
Commissioner Bishop moved to approve, seconded by Commissioner Gulmon. Motion passed unanimously.
Approve Advisory Vote for a Tobacco Products Ordinance.
Commissioner Magnuson stated there has been a lot of back and forth on this and instead of having five people make this decision, he is requesting to have it put on as an advisory vote in the next city election which would be about 14 months from now.
Motion is to move forward in preparing a document for election.
Commissioner Magnuson moved to approve, seconded by Commissioner Erickson.
Roll Call: Bishop-nay Magnuson-aye Erickson-aye Gulmon-nay Carlsrud-aye
Motion passed.
City Administrator’s Report
City Administrator Crawford gave our Public Works department, they have been doing a great job through all of this and we appreciate it. For those that would like to, we will be opening the Landfill from 7:30-4 for household trash due to the weather and us not being able to get everywhere.
As of right now we won’t know more about flood stats until after Easter.
City Updates & Commission Reports
Assessor Current gave a reminder of the Equalization meeting on April 11th at 4 PM.
Fire Chief Magnuson reported the annual fundraiser was amazing and thanked everyone. Thanks to the department members. There has been an enormous amount of rescue calls.
Police Chief Hatcher reported the roads are still closed and it is a $250 fine and puts a lot of different people in peril if you decide to go around those barriers. Please stay home. Thank you to VCSU for allowing those extra cars to park in their parking lot.
Commissioner Gulmon reported that the Finance Committee met to review finances through February and they look good. Cash reserves are above policy. Waiting on FEMA reimbursement for the 2022 flood. Snow removal budget for 2023 is almost or is exhausted.
Commissioner Erickson thanked the city crews for all their work.
President Carlsrud thanked all the employees for doing a great job.
Adjourn
Meeting was adjourned at 5:39 P.M.