Tuesday, March 3, 2020
President Carlsrud called the meeting to order at 5:00 PM.
Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.
Others Present: City Auditor Richter, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Building/Fire Inspector Andersen, Fire Chief Magnuson, Lieutenant Rustebakke, Chad Petersen from KLJ.
Call to Order
Roll Call
Pledge of Allegiance (please stand)
Approval of Agenda – Addition of Consent F, R1, N1, N9; Removal of R2
Approval of Minutes
Commissioner Powell moved to approve the minutes from the February 18, 2020 meeting, seconded by Commissioner Bishop. Motion carried.
Approval of Consent Agenda
- Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
- Approve Monthly Bills for the City and Public Works in the Amount of $1,247,966.02
- Approve Block off the Street Request for Sheyenne Valley Soapbox Derby Association on June 6, 2020 on Central
- Approve Electrician, Plumber and/or Mechanical
Contractor License(s) for the following businesses:
- Bakkegard & Schell, Inc.
- Dakota Electric Construction Inc., Co.
- Enterprise Electric, Inc.
- Grotberg Electric, Inc.
- Grotberg Electric, Inc. dba Triton Mechanical
- Hi-Line Electric, Inc.
- John’s Refrigeration & Electric, Inc.
- Kohn Electric, LLC
- Moorhead Electric, LLC
- Peterson Mechanical, Inc.
- RJ’s Plumbing & Heating, Inc.
- Scott’s Electric, Inc.
- Sheyenne Mechancial
- Wrigley Mechanical, Inc.
- Approve House Movers License for the following
businesses:
- Carrington House Movers, Inc.
- Approve Raffle Permit for Valley City Lions Club
Commissioner Erickson moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.
Public Comments
There were no public comments.
Resolutions
Approve Resolution No. 2246, a Resolution Declaring 2020 Spring Flood Emergency
President Carlsrud introduce the resolution and stated that the flood emergency will be declared to ensure the paperwork is in order to provide opportunities to recover costs. Commissioner Powell moved to approve Resolution No. 2246, seconded by Commissioner Erickson.
Removed: Approve Resolution No. 2247, a Resolution Requesting Emergency Flood Assistance
New Business
Approve Engineering & Technical Support Contract with KLJ for 2020 Valley City Spring Flood Assistance
Chad Petersen from KLJ stated the agreement will allow KLJ to assist the City with emergency flood protection efforts. The Army Corp of Engineers has requested model and other information for their preparation efforts. KLJ also needs to prepare permits for the State Engineer’s Office. Petersen stated this is an hourly contract.
Commissioner Bishop moved to approve the contract with KLJ, seconded by Commissioner Magnuson. The motion passed unanimously.
Receive Update
regarding 2020 Census
Fire Chief Magnuson provided the update and encouraged participation as each
citizen counted yields $19,000 in a ten year period. The Census Bureau is
looking for temporary employees. The City encourages residents to participate.
Approve Recommendations from the Visitors Committee
- Recommendation to include and/or amend a 12 month deadline to use funds with an option for a 6 month extensions for the Image Enhancement Grant, Image Enhancement Grant for Historic Buildings, and the Food & Beverage Grant
- Recommendation to implement the deadlines
as presented for outstanding projects including Wild Prairie Bakery, Brockopp
Brewing, Ivy Real Estate, Chamber of Commerce – Rosebud
Chair Bobby Koepplin spoke regarding the request that was tabled from the February 18, 2020 City Commission meeting. The Committee would like to have all projects completed within twelve months, with an option for a six month extension (upon request); at the expiration of the extension time period, funds would be de-obligated and available to other applicants. Applicants could also re-apply for the remaining balance for incomplete items outlined in the original grant (this does not provide for an additional grant within the ten year time period). Currently the Food & Beverage Grant has this deadline. The Committee would like this added to the Image Enhancement & Image Enhancement for Historical applications.
Koepplin reviewed the recommended deadlines for the outstanding projects in item b.
Commissioner Magnuson moved to approve the 12 month deadline with an option to have a 6 month extension but to grandfather out the current projects as they did not have a deadline to start with, if the applicant wants to de-obligate the funds themselves, they can; seconded by Commissioner Bishop.
Koepplin inquired if it would be possible to sit down and talk to the applicants, to see if the applicant would be willing to de-obligate the funds with the option to re-apply should they be able to finish the project in the future.
Commissioner Magnuson, Commissioner Erickson, and Commissioner Bishop agreed with Chair Koepplin’s understanding.
The motion passed unanimously.
Consider Site Authorization for Valley City Hockey and Figure Skating Club at Youth Sports Complex
Commissioner Powell moved to approve the gaming site authorization, seconded by Commissioner Erickson. The motion passed unanimously.
Approve Purchase of Freightliner Truck with Leach Packer for Sanitation Department for net purchase price of $175,316.00
Public Works Accountant Jacobson reported on this purchase which was included in the capital budget. Bids were received and Department Head Swart recommends taking the most cost effective option over time instead of the lowest bid, which is for a leach packer.
Commissioner Erickson moved to approve the request, seconded by Commissioner Powell. The motion passed unanimously.
Approve Purchase of Trailer from M&G Trailer Sales in the Amount of $13,822.50 for the Electrical Department
Public Works Accountant Jacobson stated this trailer is included in the capital budget. Commissioner Bishop moved to approve the purchase, seconded by Commissioner Erickson. The motion passed unanimously.
Consider Amendment to Engineering Agreement for Permanent Flood Protection Phase IV
Chad Petersen from KLJ requested an amendment to the engineering agreement for Permanent Flood Protection IV due to additional services needed for the CLOMR. This amendment is for contract maximum of $340,225 which will be cost-shared with the State Water Commission.
Commissioner Magnuson moved to approve, seconded by Commissioner Powell. The motion passed unanimously.
Consider Cost-Share Request to ND State Water Commission for Additional Engineering Services for CLOMR Process
Chad Petersen from KLJ requested approval to move forward with a parallel path for a modified Permanent Flood Protection Phase IV Construction in conjunction with CLOMR process. CLOMR should be approved in 12 to 18 months. This request for the State Water Commission to transfer funds already approved for the City of Valley City to this project. The total request is $1.5 million which has 85% state cost share; 15% local cost share. No additional work is being added to PFP, it is just being done earlier. This will be discussed at a March 12, 2020 State Water Commission subcommittee meeting.
Commissioner Bishop moved to approve, seconded by Commissioner Magnuson The motion passed unanimously.
Approve Authorization to Apply for Bank of North Dakota New Infrastructure Loan Fund for Valley Plains Annexation
Jennifer Feist presented the request for authorization to submit a loan application to the Bank of ND. This will provide for infrastructure development at the southeast portion of [Exit 294] for potential expansion of Valley Plains Implement. Tax Increment Financing (TIF) will be applied for with a loan through the Bank of ND which provides costs savings over a bond. The loan application is due March 12 and only open once per year.
Commissioner Magnuson moved to approve, seconded by Commissioner Powell. The motion passed unanimously.
City Updates & Commission Reports
City Attorney Martineck clarified that the flood emergency was declared but there is not an imminent threat to the community.
Commissioner Powell encouraged the public to attend the Erlandson Fundraiser at the HAC.
President Carlsrud stated he and Commissioner Bishop attended the recent American Public Power Association (APPA) event in Washington, DC.
Adjourn
Meeting was adjourned at 5:40 P.M.