Valley City Commission Proceedings
Tuesday, May 7, 2019
5:00 PM, City Hall
President Carlsrud called the meeting to order at 5:00 PM.
Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell
Members absent: Commissioner Erickson.
Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Building/Fire Inspector Andersen, Fire Chief Magnuson, Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.
Approval of Agenda
Removal of R1 & N3
Approval of Minutes
Commissioner Powell moved to approve the minutes from the April 16 and April 25, 2019 meetings, seconded by Commissioner Bishop. The motion passed unanimously.
Approval of Consent Agenda
- Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
- Approve Monthly Bills for the City and Public Works in the Amount of $2,862,367.57
- Approve Mechanical Contractor License for 7 C’s Heating & Cooling, LLC
- Approve Application to Block off Street for Bridge City Cruisers on June 15, 2019 for 100 block of East Main; 1st, 2nd, 3rd, and 4th blocks of Central Avenue N, 2nd Street NE to Taco John’s, 2nd Street NW to Wells Fargo drive in
- Approve Parade Application for Bridge City Cruisers on June 15, 2019 on Central Avenue N
Commissioner Bishop moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.
Public Comments
There were no public comments.
Resolution
Removed R1) Consider Resolution No. 2203, a Resolution accepting Bid and Awarding Contract for Storm Sewer Improvement District No. 50
Approve Resolution No. 2200, a Resolution creating Water Main Improvement District No. 101 for 2020 5th Avenue NW Reconstruction Project
Chad Petersen from KLJ reported Resolution No. 2220 includes properties impacted by the watermain work on 5th Avenue NW. Commissioner Powell moved to approve Resolution No. 2200, seconded by Commissioner Bishop. The motion passed unanimously.
Approve Resolution No. 2201, a Resolution creating Sanitary Sewer Improvement District No. 65 for 2020 5th Avenue NW Reconstruction Project
Chad Petersen from KLJ reported the Resolution includes the sanitary sewer work part of 5th Avenue NW reconstruction. Commissioner Magnuson moved to approve Resolution No. 2201, seconded by Commissioner Powell. The motion passed unanimously.
Approve Resolution No. 2202, a Resolution creating Storm Sewer Improvement District No. 53 for 2020 5th Avenue NW Reconstruction Project
Chad Petersen from KLJ reported the Resolution identifies the properties impacted by the storm sewer work part of 5th Avenue NW Reconstruction. Commissioner Bishop moved to approve Resolution No. 2202, seconded by Commissioner Magnuson. The motion passed unanimously.
New Business
Consider decision document for 5th Avenue NW Reconstruction Project (NDDOT Project No. SU-2-990(059)
Chad Petersen from KLJ reported the delay in bid opening was due to federal funding availability. A second public input meeting was held to discuss alternatives with 46 attendees, with materials provided to Commission [April 2, 2019 Finance Meeting]. Since there was an opportunity for public comment, Petersen stated the Commission needs to determine if the project will be completed and with which alternatives.
Commissioner Powell moved to approve Decision Document with Alternate C – 34 foot build with parking on one side where the difference between Alternative B & C is paid from the R&R fund (approximately $60,000), seconded by President Carlsrud.
Roll call: Magnuson – nay; Bishop – nay; Powell – aye; Carlsrud – aye.
City Auditor Richter stated a tie is a failed vote.
Commissioner Bishop stated citizens want no wider street and keep parking. Commissioner Powell believed people changed mind at/after second public input meeting.
Petersen stated the project is programmed for 2019 fiscal dollars, if the dollars are not allocated or spent in 2019, the City risks losing the funds.
Commissioner Magnuson concerned about property owners without access to property during project, and some citizens who do not want project to proceed.
Commissioner Powell asked the Commission to use the comments from the second meeting when property owners were more informed.
Petersen stated the final plans need to be submitted by August 1 which means preliminary plans need to be sent to the NDDOT by/around July 1. Prior to the July deadline, the environmental documents which include the decision document need to be submitted.
Petersen reviewed comments received for second public input meeting.
City Auditor Richter reported the district has been created, the property owners can still protest out the project as declaration of necessity has not been made.
Commissioner Bishop made a motion to reconsider the vote, seconded by Commissioner Magnuson. Motion carried.
Commissioner Powell moved for the project to go forward with confirmation of the 34’ wide street with parking on one side with the difference coming from the R&R fund, seconded by Commissioner Bishop. The motion passed unanimously.
Approve Conditional Use Permit for Hochhalter Photography at 114 3rd Street SE
City Attorney Martineck reported the Planning & Zoning Commission considered options for this request including either a re-zone or a Conditional Use Permit. The Planning & Zoning Commission recommends a Conditional Use Permit with signage to conform with R-4 requirements and that the property not be rented out for residential use. Commissioner Magnuson moved to approve the Conditional Use Permit, seconded by Commissioner Powell. The motion passed unanimously.
Removed: N3) Consider request from South Central Adult Services for $20,000 to support transit program
Approve 2019 Sidewalk Replacement bid from Mike’s Construction & Repair in the amount of $67,838.00
City Administrator Schelkoph reported e bids were received for the sidewalk replacement. Commissioner Bishop moved to approve the 2019 Sidewalk Replacement Bid from Mike’s Construction & Repair in the amount of $67,838, seconded by Commissioner Magnuson.
Approve Application for Property Tax Exemption for Improvements to Residential Building at 304 5th Avenue NE
Assessor Hansen recommends approval for this application. Commissioner Bishop moved to approve the Application for Property Tax Exemption for Improvements at 304 5th Avenue NE, seconded by Commissioner Powell. The motion passed unanimously.
Approve Application for Property Tax Exemption for Improvements to Residential Building at 560 4th Street NW
Assessor Hansen recommends approve for this application. Commissioner Powell moved to approve the Application for Property Tax Exemption for Improvements at 560 4th Street NW, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve 2019-2020 Gaming Site Authorization Renewal for Valley City Eagles Aerie 2192 Fraternal Order of Eagles at Eagles; Captain’s Pub; The Labor Club; My Bar Valley City LLC; Hi-Line Hospitality, LLC dba City Lights; Main Street Off Sale LLC dba Tavern 94
City Auditor Richter reported no significant changes in the annual renewal request. Commissioner Magnuson moved to approve the 2019-2020 Gamin Site Authorization Renewals for Valley City Eagles Aerie 2192, seconded by Commissioner Powell. The motion passed unanimously.
City Administrator’s Report
City Administrator Schelkoph reported that with Streetscape I, Central Avenue is closed; in addition, Main Street is closed. Both will be open for Rally in the Valley.
City Updates & Commission Reports
City Attorney Martineck reported Planning & Zoning Commission voted to move its meeting to the second Wednesday of the month beginning in June. A Social Media Committee has been established. CHI Mercy Health is provided an employee training event addressing workplace and domestic violence training.
Building/Fire Inspector Andersen reminded citizens cleanup week is next week. Property maintenance violations will be sent after cleanup week.
Chad Petersen from KLJ reported Central Avenue will be open for Rally in the Valley. Bids were received for Phase IIA & Phase III of Permanent Flood Protection – looking to clarify a few items before awarding the contract. If property owner have concern, contact KLJ regarding the pilings.
Commissioner Powell appreciated positive attitude from downtown businesses.
Commissioner Magnuson asked the public to support businesses on Central Avenue, be careful for street closures and be patient.
President Carlsrud thanked VCFD for cleanup efforts; thanked media for attending Main Street Initiative celebration last week. Carlsrud offered thanks to city cleanup crews. Cleanup properties. Support downtown.
Adjourn
Meeting was adjourned at 5;44 P.M.
Dave Carlsrud, President of the
City of Valley City Commission
Attested to by:
Avis Richter, City Auditor
City of Valley City