Valley City Commission Proceedings
Tuesday, March 5, 2019
5:00 PM, City Hall
President Carlsrud called the meeting to order at 5:00 PM.
Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.
Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Fire Chief Magnuson, Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.
Approval of Agenda – Addition of Consent D
Approval of Ainutes
Commissioner Erickson, Commissioner Magnuson. Minutes from February 19, 2019 meeting
The motion passed unanimously.
Approval of Consent Agenda
- Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
- Approve Monthly Bills for the City and Public Works in the Amount of $1,344,029.17
- Approve Raffle Permit for Valley Quilters
- Approve Raffle Permit for Valley City Trap Club, Sheyenne Valley Career & Technical Center Skills USA
Commissioner Bishop moved to approve the consent agenda, seconded by Commissioner Powell. The motion passed unanimously.
Ordinance
Approve second and final reading of Ordinance No. 1045, an Ordinance relating to the annexation of a tract of land located southeast of I-94 and Exit 292, described as Parcel 1B-1 and Parcel 1B-2 in Section 28, Township 140N, Range 58W, County of Barnes, State of North Dakota (parcels #41-2840415, 41-2830335)
City Attorney Martineck stated there are no changes for second and final reading of Ordinance No. 1045 regarding the annexation of the Love’s property. Commissioner Magnuson moved to approve the second and final reading of Ordinance No. 1045, seconded by Commissioner Erickson. The motion passed unanimously.
Resolution
Approve Resolution No. 2178, a Resolution Adopting Updated Hydrology for the Sheyenne River from the 2012 US Army Corps of Engineers Feasibility Study of Flood Protection
Chad Petersen from KLJ reported the US Army Corp of Engineers updated the hydrology from 7200 cfs to 7600 cfs. For Permanent Flood Protection planning, the City has used the 7600 cfs. As part of the long-range Permanent Flood Protection planning, the KLJ is working with FEMA to update the CLOMR. As part of this process, Petersen recommends official adoption of 7600 cfs by the City.
Commissioner Powell moved to approve Resolution No. 2178, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Resolution No. 2179, a Resolution Creating Sanitary Sewer Improvement District No. 64
Chad Petersen from KLJ reported Sanitary Sewer District No. 64 is located in the Paving 119 & 119B reconstruction projects.
Commissioner Bishop moved to approve Resolution No. 2179, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Resolution No. 2180, a Resolution Creating Storm Sewer Improvement District No. 52
Chad Petersen from KLJ reported Storm Sewer District No. 52 work will be included in Paving 119. The Storm Sewer drainage extends beyond the paving improvement district. The drainage area will be included in the improvement district except for areas outside of city limits.
Commissioner Erickson moved to approve Resolution No. 52, seconded by Commissioner Bishop. The motion passed unanimously.
Approve Resolution No. 2181, a Resolution Creating Water Main Improvement District No. 100
Chad Petersen from KLJ stated Water Main District No. 100 for the area of Paving Improvement District Nos. 119 & 119B. Water Main Improvements will be made on 7th Avenue NW and 2nd Avenue NE.
Commissioner Magnuson moved to approve Resolution No. 2181, seconded by Commissioner Powell. The motion passed unanimously.
New Business
Approve NDDOT Cost Participation, Construction, and Maintenance Agreement for Project No. SU-SS-2-990(053)057 (Wintershow Road, 4th Avenue, 8th Avenue SW and I-94 Exit 292 NE Ramp) Storm Drain, Manholes, Inlets and Seeding
Chad Petersen from KLJ reported this project addresses flooding on Wintershow Road. The road is on Urban Road corridor. Eligible portions of the project will be funded with federal funds (80.93% cost share, up to $600,000) with other portions of the project being paid by the State as there is benefit to NDDOT along I-94 near the northeast ramp and behind Riverview Drive. Bid opening is scheduled for April 12.
Commissioner Powell moved to approve the NDDOT Cost Participation, Construction, and Maintenance Agreement for Project No. SU-SS-2-990(053)057, seconded by Commissioner Erickson. The motion passed unanimously.
Approve purchase Peterbilt 567 Tandem Chassis, grouped with Galbreath U5DPK2000 Hook Lift Hoist and Pitbull PB24 Trailer for $215,309.00 from Sanitation Products
City Administrator Schelkoph stated both he and Street Superintendent Differding recommend this purchase, which is not the low bid but the best bid for the City.
Commissioner Erickson moved to approve purchase as recommended for $215,309.00 from Sanitation Products, seconded by Commissioner Bishop. The motion passed unanimously.
City Administrator’s Report
There was no City Administrator’s report.
City Updates & Commission Reports
Fire Chief Magnuson thanked the Street Department for clearing fire hydrants and the VCFD for their response to a high number of accidents.
Chad Petersen from KLJ stated Reiners will return next week to install stop locks and gaskets on Permanent Flood Protection Phase II. A public input meeting for Streetscape II is scheduled for March 21.
Commissioner Erickson reminded the public that if you are worried about your pipes freezing, leave your water trickle especially if the water is 35 degrees or lower.
President Carlsrud thanked city employees, the VCPD & VCFD for working in the cold.
Adjourn
Meeting was adjourned at 5:16 P.M.
Dave Carlsrud, President of the
City of Valley City Commission
Attested to by:
Avis Richter, City Auditor
City of Valley City