Valley City Commission Proceedings
Tuesday, February 5. 2019
5:00 PM, City Hall
President Carlsrud called the meeting to order at 5:00 PM.
Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell
Members absent: Commissioner Erickson.
Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Martineck, City Assessor Hansen, Public Works Accountant Jacobson, Fire Chief Magnuson, Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.
Approval of Agenda
Remove N4 & N5
Approval of Minutes
Commissioner Bishop moved to approve the minutes from January 15, 2019 meeting, seconded by Commissioner Powell. The motion passed unanimously.
Approval of Consent Agenda
- Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
- Approve Monthly Bills for the City and Public Works in the Amount of $2,262,276.07
Commissioner Powell moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.
Ordinance
Approve first reading of Ordinance No. 1044, an Ordinance creating and enacting Section 7-03-05.1 of the Valley City Municipal Code, relating to removal of snow and ice from sidewalk, and repealing Section 23-15 of the Valley City Municipal Code
City Attorney Martineck reported that Ordinance No. 1044 creates the removal of snow and ice from sidewalk within 24 hours in the recodified code. Commissioner Bishop moved to approve Ordinance No. 1044, seconded by Commissioner Magnuson. The motion passed unanimously.
Resolution
Approve Resolution No. 2173, a Resolution Amending the Master Fee Schedule to Include Penalties for Violation of V.C.M.C. 7-03-05, Relating to Unlawful Removal of Snow, Slush or Ice.
City Attorney Martineck reported this Resolution includes the fees for violation of V.C.M.C. 7-03-05. Commissioner Powell moved to approve Resolution No. 2173, seconded by Commissioner Bishop. The motion passed unanimously.
Approve Resolution No. 2174, a Resolution Approving Contract between the City of Valley City and Western Area Power Administration for Roles & Duties Related to Transmission Operator Services and Approving Transmission Operator Procedure
City Administrator Schelkoph stated this Resolution provides an operating agreement for Western Area Power Administration (WAPA), which clarifies that WAPA will operate and maintain the two breakers that the City owns at the WAPA substation for security reasons. Commissioner Powell moved to approve Resolution No. 2174, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Resolution No. 2175, a Resolution Amending Paving Improvement No. 119-B (2nd Avenue NE from 5th Street NE to 7th Street NE)
Chad Petersen from KLJ stated Paving Improvement District No. 119-B will add onto the current Paving Improvement District No. 119 to provide a single project to bid. The protest period will be held separately. Petersen stated the sewer main has been an issue in this district. After video work was completed, relining was not possible and replacements are needed. After looking at watermain and paving conditions, KLJ recommends full reconstruction along this corridor. Commissioner Magnuson moved to approve Resolution No. 2175, seconded by Commissioner Powell. The motion passed unanimously.
Approve Resolution No. 2176, a Resolution Approving Preliminary Engineer’s Report and Directing Preparation of Detailed Plans, Specifications, and Estimate of Probable Costs for Paving Improvement District No. 119-B (2nd Avenue NE from 5th Street NE to 7th Street NE)
Chad Petersen from KLJ stated the surface was last resurfaced in 1979 and is in fair to poor condition. The watermain dates back to 1922. The Proposed improvements include reconstructing the roadway with curb, gutter, ADA ramps, sanitary sewer and watermain. The estimated cost is $535,000.
Commissioner Powell inquired about the Prairie Dog Bill. City Administrator Schelkoph stated if passed, the City would receive an estimated $1.5 to $1.7 million per year for infrastructure projects.
Commissioner Bishop moved to approve Resolution No. 2176, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Resolution No. 2177, a Resolution Declaring Necessity of Improvements for Paving Improvement District No. 119-B (2nd Avenue NE from 5th Street NE to 7th Street NE)
Chad Petersen from KLJ stated this Resolution will begin the protest period and KLJ will schedule a public input meeting. Commissioner Magnuson moved to approve Resolution No. 2177, seconded by Commissioner Powell. The motion passed unanimously.
New Business
Consider approving Preliminary & Design Engineering Agreement for Paving Improvement District No. 119B with KLJ in an amount not to exceed $42,500
Chad Petersen from KLJ for preliminary & design engineering agreement in hourly, not to exceed format. Commissioner Magnuson moved to approve the Preliminary & Design Engineering Agreement for Paving Improvement District No. 119B, seconded by Commissioner Bishop. The motion passed unanimously.
Consider 6 month extension for Brockopp Brewing, LLC pursuant to V.C.M.C. 4-01-11(1.b.iii)
City Attorney Martineck stated Brockopp Brewing, LLC is requesting a 6 month extension with a submitted construction plan to allow the license to continue without use.
Commissioner Bishop moved to approve the six month extension for Brockopp Brewing, LLC pursuant to V.C.M.C. 4-01-11, seconded by Commissioner Magnuson. The motion passed unanimously.
Consider Renaissance Zone Authority Board recommendation for 5 year income tax exemption and 5 year property tax exemption on improvements of Rehabilitation at 114 E Main Street by Brockopp Brewing, LLC, and designate it as VC-115 pending certificate of good standing
City Administrator Schelkoph reported the RZ Board provides a due pass recommendation for VC-115. Commissioner Magnuson moved to approve a 5 year income tax exemption and 5 year property tax exemption on improvements for Rehabilitation at 114 E Main Street by Brockopp Brewing, LLC and designate it as VC-115 pending certificate of good standing, seconded by Commissioner Powell. The motion passed unanimously.
Removed: Consider Visitors Committee recommendation for Image Enhancement Grants for Brockopp Brewing, LLC
Removed: Consider Visitors Committee recommendation to change the project plan for $7,500 from the Reserved Streetscape Project Funds for the Chamber of Commerce
Approve accepting bid from Puklich Chevrolet for 2019 Chevrolet Tahoe for VCPD in the amount of $39,205
Police Chief Hatcher requested approval for 2019 Chevrolet Tahoe in amount of $39,205 with trade-in and reuse of equipment from 2015 Chevrolet Tahoe which provides the best value for the City.
Commissioner Bishop moved to approve accepting the bid, seconded by Commissioner Powell.
Commissioner Magnuson declared conflict of interest. Commissioner Bishop moved to allow Commissioner Magnuson to vote, seconded by Commissioner Powell. Motion carried.
The motion passed unanimously.
Approve Gaming Site Authorization for North Dakota Winter Show on March 10, 2019 at NDWS, 700 7th Street SE
City Auditor Richter reported this is an annual gaming site authorization request from North Dakota Winter Show. Commissioner Powell moved to approve the gaming site authorization, seconded by Commissioner Bishop. The motion passed unanimously.
City Administrator’s Report
City Administrator Schelkoph thanked city employees for their work during cold maintaining city infrastructure, and the VCFD. Schelkoph provided a legislative update on HB 1066 and SB 2020. VCPW is working to catch up on garbage and will pickup extra garbage on regular garbage day. Wind chills, and broken trucks contributed to the delay.
City Updates & Commission Reports
City Auditor Richter reported the City has been approved for a $746,000 loan at 2% for the storm sewer project along Wintershow Road.
Fire Chief Magnuson asked the public to call a plumber when sewer vents are plugged. Please remove snow from furnace vents on the side of your home and keep fire hydrants clear.
Chad Petersen from KLJ stated the Paving Improvement District No. 119 Public Input Meeting will be held on February 7. A public input meeting for Paving Improvement District No. 118 (5th Avenue NW) will be held on February 21 at 5:30 PM at the HAC.
Commissioner Powell thanked Thrifty White Drug for their investment in Valley City.
Commissioner Bishop thanked the VCFD & VCPD for their work.
President Carlsrud thanked the electrical department for the new lighting in the Chambers. Carlsrud reported the Water Treatment Plant construction has been proceeding. He recognized Commissioner Magnuson 25 years of service to the Valley City Fire Department.
Adjourn
Meeting was adjourned at 5:40 P.M.
Dave Carlsrud, President of the
City of Valley City Commission
Attested to by:
Avis Richter, City Auditor
City of Valley City