12/18/2018 Commission Minutes

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Valley City Commission Proceedings
Tuesday, December 18, 2018
5:00 PM, City Hall

President Carlsrud called the meeting to order at 5:00 PM.

Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Powell, Commissioner Erickson.

Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Schoenack, City Assessor Hansen, Public Works Accountant Jacobson, Building/Fire Inspector Andersen, Fire Chief Retterath, Incoming Fire Chief  Magnuson, Police Chief Hatcher, Deputy Auditor Klein, Chad Petersen from KLJ.

President Carlsrud called to order at 5:00 PM. President Carlsrud thanked City Attorney Schoenack for her service. City Auditor Richter invited the public to the retirement open house for Gary Retterath.

President Carlsrud welcomed Dr. LaFave to Valley City as the new president of VCSU.

Approval of Agenda – Remove N4

Approval of Minutes

Commissioner Bishop moved to approve minutes from December 4, 2018 meeting, seconded by Commissioner Powell. The motion passed unanimously.

Approval of Consent Agenda

  1. Approve initial electrician license for Differding Electric, LLC.
  2. Approve renewal of liquor licenses for the following businesses:
    1. American Legion Club
    2. Boomer’s Corner Keg
    3. Hi-Line Hospitality dba City Lights
    4. Main Street Off-Sale dba Tavern Ninety Four
    5. My Bar Valley City, LLC
    6. The Labor Club
    7. VFW Post
    8. Woodland Steakhouse
  3. Approve renewal applications for permit to sell L.P. gas for the following businesses:
    1. CHS Inc. dba Dakota Plains Ag
    2. PetroServ USA
  4. Approve renewal applications for mobile home parks for the following businesses:
    1. Olsberg Properties, LLLP dba Plecity Mobile Home Park
    2. Richard Plecity Trailer Court
    3. Rockwater, LLC dba Sunrise Trailer Park
    4. And applications received by December 31, 2018
  5. Approve renewal applications for pawn shop received by December 31, 2018.
  6. Approve renewal application for taxi license received by December 31, 2018.
  7. Approve renewal applications for tree trimming and removal service for the following businesses:
    1. Ground to Sky, LLC
    2. Johnny B’s Trees & Service
    3. Ross’ Tree Service
    4. And applications received by December 31, 2018

Commissioner Erickson moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.

Public Hearing

Public Hearing for Transfer of Class B and Class C Alcoholic Beverage Licenses to Brockopp Brewing, LLC and Issuance of new Class G license
President Carlsrud declared the public hearing open. There were no public comments. Commissioner Magnuson moved to close the public hearing, seconded by Commissioner Bishop. The motion passed unanimously.

Consider Transfer of Class B and Class C Alcoholic Beverage Licenses to Brockopp Brewing, LLC and Issuance of new Class G License.

Gary Schagel inquired if the licensee can sell both their own beer and regular beer. City Attorney Schoenack confirmed they may sell both types of beer. Commissioner Powell moved to approve the transfer of the Class B & Class C Alcoholic Beverage Licenses and the Issuance of a new Class G license to Brockopp Brewing, LLC, seconded by Commissioner Erickson. The motion passed unanimously.

New Business

Consider Valley City-Barnes County Development Corporation request for $12,000 for Small Projects funding
Jennifer Feist spoke on behalf of Valley City-Barnes County Development Corporation requesting $12,000 for Small Projects funding. Feist stated the Small Project Fund is used to pay property taxes, purchase equipment, provide small project funding to businesses with specific details available from her office or the City Auditor.

Commissioner Bishop moved to approve the request for $12,000 for small projects, seconded by  Commissioner Powell. The motion passed unanimously.

Consider Valley City-Barnes County Development Corporation request for $250,000 for a Two Year Workforce Development Program, funded through City Sales Tax Dedicated to Economic Development
Jennifer Feist, on behalf of Valley City-Barnes County Development Corporation, requested $250,000 for Two Year Workforce Development Program. The proposal is for a two-year training program with five types of training offered. This request includes additional $58,000 for training for Prentice Solutions. A second welding program will be offered in January. Funds will be dispersed upon request.

Feist stated the program does not require participants to work in Valley City.

Commissioner Magnuson moved to approve the request for $250,000 for a Two Year Workforce Development Program, seconded by Commissioner Bishop.

Lloyd Nelson spoke against the passage of this request.

In response to Bob Drake’s question, Jennifer Feist stated the welding program is available to high school students.

The motion passed unanimously.

Approve Engineering Agreement for Final Design and Bid Package for 5th Avenue NW Reconstruction in an amount not to exceed $118,500
Chad Petersen from KLJ stated the Engineering Agreement is for 5th Avenue NW Reconstruction. Petersen reviewed the project to date. The proposed agreement includes a second public input meeting. At January finance meeting, Petersen will discuss plans for venue and advertising plans for meetings. Petersen expects notifications will be sent to property owners for the public input meeting with estimated special assessments in late January or early February. Petersen stated the final design would not begin until after Commission authorizes it.

Commissioner Powell moved to approve the Engineering Agreement for Final Design & Bid Package for 5th Avenue NW Reconstruction in an amount not to exceed $118,500; seconded by Commissioner Bishop.

Bob Drake asked if property owners will be able to protest out the special assessments. City Auditor Richter confirmed this is an option. Drake inquired if the citizens can protest out the widening of the street only. President Carlsrud stated the wider street without parking is a reason to hold another public meeting.

Gary Schlagel asked to see requirement from NDDOT in writing regarding 30’ street & parking.  Schlagel inquired why all watermain and sanitary sewer are not being replaced. Schalgel stated drainage problems along 5th Avenue/8th Street should be addressed.

Chad Petersen from KLJ discussed the underground utility replacement plans.

Lloyd Nelson spoke against the project.

Hilde van Gjissel asked for clarification regarding the project – 30’ is possible but no parking is possible; 34’ would allow for parking; and that tonight’s decision will allow property owners to receive information about estimated costs.

Lloyd Nelson inquired about 30’ wide streets and availability of parking.

Commissioner Magnuson inquired if mill and overlay is possible.

Chad Petersen from KLJ stated underground utility work is included and without a reconstruction, the local cost would likely go up.

Commissioner Erickson asked if “No Parking” signs can be installed now. City Administrator Schelkoph said yes. Chad Petersen from KLJ recommends 2nd Street to 9th Street receive signage.

Gary Schlagel recommended mill and overlay where possible.

The motion passed unanimously.

Removed: Consider delay of liquor license renewal and/or suspension of license for Woodland Steakhouse

Approve Gaming Site Authorization for ND Chapters of Delta Waterfowl, Inc on February 23, 2019 at Valley City Eagles Club
Commissioner Bishop moved to approve gaming site authorization, seconded by Commissioner Magnuson. The motion passed unanimously.

Approve Appointment of Mary Lee Nielsen (CVB representative) to Visitors Committee
City Administrator Schelkoph stated the Visitors Committee recommended the appointment of Mary Lee Nielsen to fill seat formerly held by George Dutton. Commissioner Powell moved to approve the appointment of Mary Lee Nielsen to the Visitors Committee, seconded by Commissioner Erickson. The motion passed unanimously.

Approve 2019 Valley City Public Works Operating & Capital budgets
City Administrator Schelkoph stated there is one change to the budget to include the 4 stall garage at the transfer station to house the garbage trucks and hook trucks. $145,000. Commissioner Magnuson & President Carlsrud thanked the team for work on budget.

Commissioner Erickson moved to approve the 2019 Valley City Public Works Operating & Capital Budgets, seconded by Commissioner Magnuson.

City Administrator Schelkoph stated there are no rate increases included in the budget.

The motion passed unanimously.

Consider Bid for Parking and Animal Control Vehicle for Police Department
Police Chief Hatcher recommended accepting the bid for the parking and animal control from Stoudt Ross Ford for a 2019 Ford Transit Connect in the amount of $22,600. Commissioner Bishop moved to approve the recommendation, seconded by Commissioner Powell. The motion passed unanimously.

Consider Amendment to Employee Policy & Procedure Manual
City Attorney Schoenack recommended an amendment to section 7.14 to explicitly state that process for grievances. Commissioner Erickson moved to approve the amendment as recommended, seconded by Commissioner Magnuson. The motion passed unanimously.

City Administrator’s Report

City Administrator Schelkoph thanked City Attorney Schoenack for her service to the City. Schelkoph thanked Gary Retterath for his 43 years of service to the City and VCFD. Schelkoph stated Streetscape I construction engineering RFP had one submission and will confirm approval process with NDDOT. Schelkoph attended a meeting with NDDOT & Interstate Engineering to discuss the culvert on West Main/Interstate.

 

City Updates & Commission Reports

City Attorney Schoenack thanked the Commission for welcoming her.
City Auditor Richter thanked City Attorney Schoenack for service and invited public to Fire Chief Retterath’s Open House.
Fire Chief Retterath asked public to be care with extra heating and stresses on electrical system.
Chad Petersen from KLJ stated Main Street Floodwalls continue to be poured. Demolition of Powerhouse is complete and site is being finalized. 3rd Avenue SE reconstruction project lighting will be installed this week.
Commissioners Erickson, Powell, Magnuson, Bishop and President Carlsrud thanked City Attorney Schoenack & Fire Chief Retterath for their service to the City.

Adjourn

Meeting was adjourned at 6:13 P.M.

Dave Carlsrud, President of the
City of Valley City Commission

Attested to by:
Avis Richter, City Auditor
City of Valley City

 

Posted in City Commission Minutes.