Valley City Commission Proceedings
August 21, 2018
5:00 PM Meeting, City Hall
President Carlsrud called the meeting to order at 5:00 PM.
Members present: Commissioner Magnuson, Commissioner Bishop, Commissioner Erickson.
Members Absent: Commissioner Powell.
Others Present: City Administrator Schelkoph, City Attorney Schoenack, City Auditor Richter, Public Works Accountant/Manager Jacobson, Fire Chief Retterath, Police Chief Hatcher, Building/Fire Inspector Andersen, Chad Petersen from KLJ.
Approval of Minutes
Commissioner Bishop move to approve the minutes from the August 7 and August 16, 2018 meetings, seconded by Commissioner Erickson. The motion passed unanimously.
Approval of Consent Agenda
- Approve Raffle permit for National Barrel Horse Association ND01
Commissioner Magnuson moved to approve the consent agenda, seconded by Commissioner Bishop. The motion passed unanimously.
Public Comments
There were no public comments.
Ordinance
Approve second and final reading of Ordinance No. 1033, an Ordinance amending Title 11, Zoning
City Attorney Schoenack stated a second public hearing was held on August 15, 2018 at the Planning & Zoning Commission meeting due to substantive changes made since the first reading of the ordinance which included items such as conditional use permits for uses not listed, schools, churches; corner visibility changes made to alley access.
Commissioner Magnuson moved to approve Ordinance No. 1033, seconded by Commissioner Erickson. The motion passed unanimously.
Approve second and final reading of Ordinance No. 1034, an Ordinance Amending & Re-enacting Title 6, Police Department
City Attorney Schoenack stated language for 6-01-01 should be updated to include “and staff” to reflect that police officers and staff make up the VCPD.
Commissioner Bishop moved to approve Ordinance No. 1034 as amended, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve second and final reading of Ordinance No. 1037, an Ordinance Amending & Re-enacting Title 3, Health & Sanitation
City Attorney Schoenack stated no changes were made from the first reading.
Commissioner Erickson moved to approve Ordinance No. 1037, seconded by Commissioner Bishop. The motion passed unanimously.
Approve second and final reading of Ordinance No. 1038, an Ordinance Amending & Re-enacting Title 19, Disasters & Emergencies
City Attorney Schoenack reported there were no changes made from the first reading.
Commissioner Bishop moved to approve Ordinance No. 1038, seconded by Commissioner Magnuson. The motion passed unanimously.
Resolution
Approve Resolution No. 2152, a Resolution to approve the terms and conditions set forth in the Commitment letter with the BND to Provide $3,289,400 in Financing for the local share of Phase II Permanent Flood Protection.
City Auditor Richter reported this is for the third loan the City has obtained for Permanent Flood Protection. Closing is set for September 5, 2018 for the 30 year loan. Richter stated this will be the final Bank of North Dakota loan the City is able to obtain through the State Water Commission program.
Commissioner Magnuson moved to approve Resolution No. 2152, seconded by Commissioner Bishop. The motion passed unanimously.
New Business
Present Website Project
Emma Tufte presented the new website design and reported the project came in on budget. The new site is more mobile responsive, provides efficiencies for city staff and works to more effectively convey information to the public.
Approve Visitors Committee recommendation for Image Enhancement Grant up to $15,000 for Historic Image Enhancement Grant for Erin Hannig at 142 East Main Street
City Administrator Schelkoph reported the Visitors Committee recommended approval of up to $15,000 for this project.
Commissioner Magnuson moved to approve the Historic Image Enhancement Grant up to $15,000 for 142 East Main Street , seconded by Commissioner Erickson. Commissioner Bishop thanked the Hannigs for their investment. The motion passed unanimously.
Approve Renaissance Zone Authority Board recommendation for 5 year income tax exemption and 5 year property tax exemption for the full assessed value of the property being rehabilitated at 142 East Main Street, designate it as VC-110
Jim Knutson, Chair of the Renaissance Zone Authority Board, recommends the approval for a 5 year income tax and 5 year property tax exemption for the full assessed value of this property. Commissioner Magnuson moved to approve the Renaissance Zone Authority Board recommendation for VC-110, seconded by Commissioner Bishop. The motion passed unanimously.
Consider the cost share agreement with the SWC for the Design engineering of the Phase III & IV PFP
Chad Petersen from KLJ reported this cost share agreement is for the preliminary design and geotech work for the Phase III and Phase IV Permanent Flood Protection construction work. This was approved by the State Water Commission in December 2017. A Clomr study will be conducted to see what could happen on the dry side if a wall would fail. This is required by FEMA for future permitting.
City Administrator Schelkoph recommended approval as this creates a shovel project for Phase IV when the City seeks construction funding.
President Carlsrud stated State Water Commission is more receptive to shovel ready projects to avoid committing money to projects not yet ready.
Commissioner Erickson moved to approve the cost share agreement with State Water Commission for Design engineering of Phase III & IV Permanent Flood Protection, seconded by Commissioner Bishop. The motion passed unanimously.
Consider customer credit card usage costs and surcharge
City Administrator Schelkoph recommends implementation of the credit card surcharge to cover the costs the City is occurring for their usage. Public Works Accountant Jacobson reported a 2.19% surcharge would be added for use of a credit card. The City currently accepts VISA, Mastercard and Discover. Jacobson stated auto-pay, cash and checks will continue to be available with no surcharges for both residential and commercial accounts.
Commissioner Bishop moved to approve the customer credit card surcharges, seconded by President Carlsrud. Motion failed.
Roll call vote: Magnuson – nay; Erickson – nay; Bishop – nay; Carlsrud – aye.
Consider contract for garbage hauling from transfer station to Fargo landfill
City Administrator Schelkoph reported bids were requested to haul from transfer station to landfill in Fargo. One bid was received for $165,000 per year; previously the contract was $130,000 per year. Schelkoph recommended moving towards handling this internally with no additional FTE but additional training for employees to obtain a Class A CDL.
The new contract is for one year with a thirty day out clause which will allow the city to work on this plan. Commissioner Bishop inquired if the budget includes the replacement of the boxes. Schelkoph stated this is part of the regular budget.
Commissioner Magnuson moved to approve contract for garbage hauling contract, seconded by Commissioner Bishop. The motion passed unanimously.
Consider paving library parking lot
Commissioner Bishop recommended paving library parking lot with a four way cost share with City, County, Valley City Public Schools and Library. The project with engineering is estimated to be $80,000-90,000. Bishop inquired if the R&R fund could handle it. City Auditor Richter stated the R&R fund could handle a $85,000 project with a three way split.
The item was tabled.
Consider voting members for Valley City-Barnes County Development Corporation
President Carlsrud reported Commissioner Bishop and himself serve as ad hoc members on the Valley City-Barnes County Development Corporation, there is an opportunity for the City to have two voting members.
Commissioner Bishop moved to approve the City as voting members of the Valley City-Barnes County Development Corporation, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Special Alcohol Beverage Event permit for The Labor Club in parking lot on August 25, 2018 from 5:00 PM to August 26, 2018 at 2:00 AM
Police Chief Hatcher stated no officers are required as this event is within a designated area.
Commissioner Magnuson moved to approve the Special Alcohol Beverage Event Permit, seconded by Commissioner Erickson. The motion passed unanimously.
City Administrator’s Report
There was no City Administrator’s report.
City Updates & Commission Reports
Fire Chief Retterath stated the VCFD is actively recruiting for eight new members.
Chad Petersen from KLJ reported PFP Phase II is continuing. Central Avenue patches will occur next week and on Main. Concrete Pavement Repair is done. Two days of concrete grinding will occur on 8th and Winter Show Road.
President Carlsrud thanked city employees for work and thanked those investing in Valley City. School starts tomorrow, watch for students while driving.
Adjourn
The meeting was adjourned at 6:14 PM.
Dave Carlsrud, President of the
City of Valley City Commission
Attested to by:
Avis Richter, City Auditor
City of Valley City