Valley City Commission Proceedings
May 1, 2018
5:00 PM Meeting, City Hall
President Carlsrud presided and continued with roll call at 5:00 PM.
Members present: Commissioner Pedersen, Commissioner Magnuson, Commissioner Bishop.
Member absent: Commissioner Powell
Others Present: City Administrator Schelkoph, City Auditor Richter, City Attorney Mertins, Assessor Hansen, Public Works Accountant/Manager Jacobson, Building/Fire Inspector Andersen, Fire Chief Retterath, Olice Chief Hatcher, Chad Petersen from KLJ.
Pledge of Allegiance
Proclamation for Stroke Awareness Month
President Carlsrud read the proclamation for Stroke Awareness Month and presented to representatives from Mercy Hospital.
Proclamation for Arbor Day
President Carlsrud read the proclamation for Arbor Day and presented to members of the Beautification Committee. Gerri Makay from NDSU – ND Forest Service presented the 30 year Tree City USA recognition to the City.
Approval of Agenda
No changes.
Approval of Minutes
Commissioner Bishop moved to approve the minutes from the April 17, 2018 meeting, seconded by Commissioner Magnuson. The motion passed unanimously.
Approval of Consent Agenda
- Approve Monthly Reports from the Fire Chief, Building Inspector, Auditor, Municipal Judge and Public Works Accountant.
- Approve Monthly Bills for the City and Public Works in the Amount of $2,884,496.63
- Approve Electrician and/or Plumber Licenses for Tim’s Plumbing, Valley Electric
- Approve Raffle Permit for Sheyenne Valley Bowmen, Valley City Fire Department
Commissioner Pedersen moved to approve the consent agenda, seconded by Commissioner Magnuson. The motion passed unanimously.
Public Comments
Lloyd Nelson inquired about the Streetscape project and cost share. Bob Werkhoven spoke against using the utility fund as a source of the local share. Gary Schlagel spoke against Streetscape plans and specifications.
Ordinance
Approve second and final reading of Ordinance No. 1031, an Ordinance Amending Title 4, Alcoholic Beverages
City Attorney Mertins reviewed the changes made for the second reading of Ordinance No. 1031.
Commissioner Bishop moved to approve the second and final reading of Ordinance No. 1031, seconded by Commissioner Magnuson. The motion passed unanimously.
New Business
Approve Recommendation from Renaissance Zone Board for 523 Legacy Lane for a 5 year income tax exemption and a 5 year property tax exemption up to $250,000 for purchase of a new home, and designate it as VC-84 (pending receipt of Certificate of Good Standing)
Commissioner Pedersen move to approve VC-84 for a 5 year income tax exemption and a 5 year property tax exemption up to $250,000 for purchase of a new home, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Recommendation from Renaissance Zone Board for 1036 7th Avenue NW for a 5 year income tax exemption and a 5 year property tax exemption for new construction, and designate it as VC-108 (pending receipt of Certificate of Good Standing)
Commissioner Bishop moved to approve VC-108 for a 5 year income tax exemption and a 5 year property tax exemption for new construction, seconded by Commissioner Pedersen. The motion passed unanimously.
Approve Special Alcohol Beverage Event Permit for Hi-Line Hospitality at VCSU on May 10, 2018 for Employee Recognition Dinner
Commissioner Pedersen moved to approve the special alcoholic beverage event permit, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Construction Engineering Services with KLJ for Paving Improvement District No. 116 in the amount of $56,500
Chad Petersen from KLJ reported the construction engineering for the segments that correspond with the NDDOT project include 5th Avenue NE, Wintershow Road, 8th Avenue SW would be at 18.68%. Central Avenue is addressed separately. Commissioner Pedersen moved to approve the construction engineering services with KLJ for Paving Improvement District No. 116, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Construction Engineering Services with KLJ for Sanitary Improvement District No. 62 in the amount of $6,700
Chad Petersen reported construction engineering is at 16.98% for Sanitary Sewer Improvement District No. 62. Commissioner Bishop moved to approve the construction engineering services with KLJ, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Construction Engineering Services with KLJ for Storm Sewer Improvement District No. 51 in the amount of $10,900
Chad Petersen reported construction engineering is at 18.79% for this project. Commissioner Magnuson moved to approve construction engineering for Storm Sewer Improvement District No. 51, seconded by Commissioner Pedersen. The motion passed unanimously.
Consider implementation of Request For Proposal process for two 2019 Construction projects
City Administrator Schelkoph stated the Request for Proposal process could begin for two 2019 construction projects: Storm Water, Sewer & Water Main replacement from Main Street to Pioneer Park along 7th Avenue and 4th Street NW, and 50-70 blocks of seal coat. A committee will review the proposals. The committee will include City Administrator Schelkoph, City Auditor Richter, and two commissioners: Commissioner Bishop and President Carlsrud.
Commissioner Magnuson moved to approve the Request for Proposal process for the two 2019 construction projects, seconded by Commissioner Bishop.
Commissioner Pedersen asked if the group has the appropriate knowledge to perform the process and qualified that this would be for a qualifications-based proposal.
Gary Schlagel recommended the Commission consider a joint powers agreement between the county and city for engineering services.
Roll call vote: Bishop – aye, Pedersen – nay, Magnuson – aye, Carlsrud – aye. Motion carried.
City Administrator’s Report
City Administrator Schelkoph reminded the public that city cleanup is May 7 – 11, 2018. Schelkoph reported Main Street will remain closed until fall.
City Updates & Commission Reports
City Attorney Mertins reported that the City was served with a civil case by Robert Drake on Thursday, April 7. On April 30, a restraining order request was filed regarding the bids for Streetscape. A hearing is scheduled for May 8, 2018.
City Auditor Richter reported the 2017 annual audit fieldwork will be done May 7 – 11.
City Assessor Hansen will begin yearly inspections for residential properties in the next few weeks.
Building Inspector Andersen stated Mr. Gille won contract for southeast sidewalk replacements. Precision Concrete Cutting will work in the southwest portion of town. Andersen stated May is Building Safety Month.
Fire Chief Retterath stated a burn ban has been issued for Barnes County and Valley City. The VCFD will hose the NDFA convention at the end of the month.
Chad Petersen provided a construction update: concrete pavement repair begins next week. Parking lot carryover work to finish topsoil and seeding will occur in next 1 to 2 weeks.
Commissioner Bishop thanked power crew for work.
President Carlsrud stated VCPW has feathered alleys once and will address again after cleanup week.
Adjourn
The meeting was adjourned at 6:01 pm.
Dave Carlsrud, President of the
City of Valley City Commission
Attested to by:
Avis Richter, City Auditor
City of Valley City