Valley City Commission Proceedings
February 20, 2018
5:00 PM Meeting, City Hall
President Carlsrud presided and continued with roll call at 5:00 PM.
Members present: Commissioner Pedersen, Commissioner Magnuson, Commissioner Bishop, Commissioner Powell.
Others Present: City Administrator Schelkoph, City Attorney Mertins, City Auditor Richter, Assessor Hansen, Public Works Accountant/Manager Jacobson, Building/Fire Inspector Andersen, Police Chief Hatcher, Chad Petersen and Mike Strom from KLJ.
Roll Call
Pledge of Allegiance
Approval of Agenda – No changes.
Approval of Minutes
Commissioner Bishop moved to approve the minutes from the February 6, 2018 meeting, seconded by Commissioner Magnuson. The motion passed unanimously.
Approval of Consent Agenda
- Approve raffle permit for Valley City Lions, Valley Quilters
- Approve Mechanical Contractor license for Dakota Plains Mechanical Corporation
- Approve parade application for ND State Firefighters Convention on June 1 on Central Avenue
Commissioner Magnuson moved to approve the consent agenda, seconded by Commissioner Bishop. The motion passed unanimously.
Public Comments
There were no public comments.
Resolution
Approve Resolution No. 2128, a resolution to Create Sanitary Sewer Improvement District No. 62
Mike Strom from KLJ reviewed the location of Sanitary Sewer No. 62. Commissioner Pedersen moved to approve Resolution No. 2128, seconded by Commissioner Powell. The motion passed unanimously.
Approve Resolution No. 2129, a resolution Approving Engineer’s Report and Directing Preparation of Detailed Plans, Specifications, and Estimates of Probable Costs for Sanitary Sewer Improvement District No. 62
Mike Strom from KLJ stated that Sanitary Sewer No. 62 will include the re-lining of clay tile pipes at an estimated cost of $465,000. Commissioner Magnuson moved to approve Resolution No. 2129, seconded by Commissioner Bishop. The motion passed unanimously.
Approve Resolution No. 2130, a resolution to Create Storm Sewer Improvement District No. 51
Mike Strom from KLJ reported that Storm Sewer Improvement District will address street flooding. Chad Petersen from KLJ stated that the engineering will address the erosion issues downstream. Commissioner Powell moved to approve Resolution No. 2130, seconded by Commissioner Magnuson. The motion passed unanimously.
Approve Resolution No. 2131, a resolution Approving Engineer’s Report and Directing Preparation of Detailed Plans, Specifications, and Estimates of Probable Costs for Storm Sewer Improvement District No. 51
Mike Strom from KLJ stated that this project has been on the list for a number of years. The estimated cost is $236,000. Commissioner Bishop moved to approve Resolution No. 2131, seconded by Commissioner Pedersen. The motion passed unanimously.
Approve Resolution No. 2132, a resolution Establishing Rates and Fees for Solid Waste Services
City Administrator Schelkoph stated that the solid waste services have not been adjusted in five years. The residential rates will be lowered while the commercial rates will be increased. Commissioner Magnuson moved to approve Resolution No. 2132, seconded by Commissioner Powell. The motion passed unanimously.
New Business
Approve Special Alcohol Event Permit for Eagles at North Dakota Winter Show March 3 – 10, 2018
Commissioner Magnuson moved to approve a special alcohol event permit, seconded by Commissioner Pedersen. The motion passed unanimously.
Consider engineering contract to hire AE2S to design and provide oversight to install pretreatment and RO soak facilities at the Water Treatment Plant
City Administrator Schelkoph reported that the State Water Commission agreed to a 90/10 cost share for the costs associated with the UF system replacement and Water Treatment Plant upgrades; and agreed that Devils Lake water caused the damage to the UF system. The City will install a flocculator and baffles; connect the reverse osmosis system to the UF system to soak the UF system in reverse osmosis water; purchase one train of UF filters and pay for engineering costs. The City share is $58,800 to be paid from the Public Works Capitol Budget.
Commissioner Pedersen thanked City Administrator Schelkoph for his efforts with State Water Commission. City Administrator Schelkoph thanked Wade Hesch and Sherry Keys for their work with GE and AE2S to identify and address the issues caused by Devils Lake water.
Commissioner Magnuson moved to approve the engineering contract with AE2S, seconded by Commissioner Powell. The motion passed unanimously.
City Administrator’s Report
City Administrator Schelkoph reported that Mayor Carlsrud and himself will be attending the American Public Power Association in Washington, D.C. APPA will be addressing the proposal to sell off the assets of WAPA. Schelkoph reported that Main Street will be closed for ten months.
City Updates & Commission Reports
City Attorney Mertins reported that on February 14, papers were filed to request a temporary restraining order and preliminary injunction on the streetscape project by Robert Drake. NDIRF will provide an attorney. City Administrator Schelkoph stated that the utility rates will not be raised to provide funding for this project; nor will special assessments be utilized; local funding is provided by money budgeted to replace street lights on Central Avenue with a 4 to 1 match from the state.
Chad Petersen from KLJ stated that Main Street will re-open for a few weeks at the end of this week.
Commissioner Magnuson stated that the initiative was intended to revitalize downtown district and improve Valley City.
President Carlsrud reported that the Chamber of Commerce is working with local businesses and community events to address business owner concerns during construction. Carlsrud thanked city employees for their efforts with snow removal.
Commissioner Pedersen was excited to serve as a pilot community for the statewide main street initiative.
Adjourn
The meeting was adjourned at 5:44 pm.
Dave Carlsrud, President of the
City of Valley City Commission
Attested to by:
Avis Richter, City Auditor
City of Valley City